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27 Cards in this Set
- Front
- Back
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When is the following signature authorities used: 1. By direction 2. Acting 3. For |
1. By direction is authorized in writing by signature authority 2. Acting is used when signature authority is temporarily unavailable 3. For is used when correspondence is in Final Form for critical deadline. Hand write for and sign over signature authority name. |
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What time frame should correspondence normally be answered? |
10 working days |
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If doubt exist weather to respond to Congressional Correspondence who should you contact? |
Office of Legislative Affairs |
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Congressional Correspondence should be answered in how many days? |
5 working days |
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The Opening Statement to congressional correspondence should read? |
“Thank you for your letter of [date], concerning [issue].” NOTE: The date format is month day, year (i.e., June 19, 2009). |
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What is the Closing statement on a Congressional Correspondence? |
If I may be of any further assistance, please let me know.” |
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How many days is the response for FOIA and Privacy Act request |
20 working days |
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How many lines from the top of the page is the words “Department of the Navy” stationed? |
4th Line |
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What may Enclosures include? |
Manuals Publications Photo copies of Correspondence Charts, etc..... MUST BE SPECIFIC TO DON ONLY |
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How many date formats are allowed in correspondence? And what are they? |
3 formats Abbreviated: 15 Feb 09 (only dates) Standard: 15 February 2009 (only text) Civilian: February 15, 2009 (date and text) |
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How many months after creation date must a Records Management Application be submitted? |
6 months |
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How often are backup copies of files made? |
At least once a week |
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When using a word processing program, set the auto save feature to? |
Every 5 minutes |
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When using a word processing program, set the auto save feature to? |
Every 5 minutes |
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Account, Control and destroy classified records information under what guideline? |
DoDM 5200.01 Volume 3 |
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SECNAVINST 5000.37 governs what policy of the correspondence manual? |
Electronic Mail |
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After how many days should you use a automated email response (I.e out of office reply) |
3 business days |
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Rubber stamps size is? |
1 inch by 4 inches |
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What is the DD form for the Privacy Act Data Cover Sheet? |
DD 2923 |
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In the delivery address line what word is used to designate locations within a building? |
SUITE |
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What instruction governs the definitions of classes of mail and special supplemental postal services? |
OPNAVINST 5218.7C |
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Mark all mail, except first class mail in a standard letter size what? |
Number 10 envelope |
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Every standard letter MUST have a “from” line except? |
A letter that will he used with a window envelope |
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If you provide a copy of a reference of your listed correspondence to a VIA or COPY TO annotate what? |
W/ref (X) in parentheses to the right of the addressee you send it too |
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What is 3 items are required to cite a reference of a business letter? |
A. Company Name B. The term “ltr” C. The date |
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What format is used for Paragraph Heading? |
Title Case Format |
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For unclass correspondence with classified correspondence is marking the CAB required? |
No, CAB means Classification Authority Block |
