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11 Cards in this Set
- Front
- Back
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REFERENCES
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Ref: (a) Earlier communication that bears directly on the subject at hand
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ENCLOSURES
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Encl: (1) Material enclosed with letter identified in same way as reference
(2) Note: all enclosures are numbered even only if one is listed |
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Where does the text starts?
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The text starts two (2) spaces down from last entry, and three spaces over from the period after the number
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In between paragraphs...
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Always skip a line and note that all paragraphs are numbered
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What to do if you omit the date when you type a letter?
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Start the from block on the fourth space below the Ser Code/Serial # to allow for an oversized date stamp
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SIGNATURE
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1
2 3 4 SIGNATURE - Begins in the center @ By Direction |
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COPY TO
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1
2 @Copy to: Short title of information addressee |
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ON SECOND AND CONSECUTIVE PAGES...
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1
2 3 4 5 6 SUBJ: SAMPLE LETTER FORMAT 1 2 Continuation Letter |
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SPECIAL NOTES
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* Only the city of shore based addressees is cited. If the addressee is a known location, ie., BUMED, the city does not need to be shown
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SPECIAL NOTES
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** Codes follow the complete location of the addressee. If the code begins with a number, use the word "CODE", preceding the code (CODE 532). If the code begins with a letter, the word "CODE" can be omitted
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SPECIAL NOTES
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- @ Optional Items. May or may not be used
- Page numbers are centered, 1/2" from bottom of page - Identifying enclosures - Flush right, 1/2" from bottom of page |
