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11 Cards in this Set

  • Front
  • Back
REFERENCES
Ref: (a) Earlier communication that bears directly on the subject at hand
ENCLOSURES
Encl: (1) Material enclosed with letter identified in same way as reference
(2) Note: all enclosures are numbered even only if one is listed
Where does the text starts?
The text starts two (2) spaces down from last entry, and three spaces over from the period after the number
In between paragraphs...
Always skip a line and note that all paragraphs are numbered
What to do if you omit the date when you type a letter?
Start the from block on the fourth space below the Ser Code/Serial # to allow for an oversized date stamp
SIGNATURE
1
2
3
4 SIGNATURE - Begins in the center @ By Direction
COPY TO
1
2 @Copy to:
Short title of information addressee
ON SECOND AND CONSECUTIVE PAGES...
1
2
3
4
5
6 SUBJ: SAMPLE LETTER FORMAT
1
2 Continuation Letter
SPECIAL NOTES
* Only the city of shore based addressees is cited. If the addressee is a known location, ie., BUMED, the city does not need to be shown
SPECIAL NOTES
** Codes follow the complete location of the addressee. If the code begins with a number, use the word "CODE", preceding the code (CODE 532). If the code begins with a letter, the word "CODE" can be omitted
SPECIAL NOTES
- @ Optional Items. May or may not be used
- Page numbers are centered, 1/2" from bottom of page
- Identifying enclosures - Flush right, 1/2" from bottom of page