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72 Cards in this Set
- Front
- Back
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what is provided in the ROMs user guide
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detailed info on how to operate the ROM
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what are the ROM functions contained in the ROM users guide based on
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the procedures contained in the ships store afloat, NAVSUP P-487
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what are the two types of software security associated with the ROM
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physical and application
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where must the ROM system terminal be physically located
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in an area accessible only to personnel who will have a need to use the system
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what determines the access levels to ROM
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password and IDs which will be assigned buy the ships store officer
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where will all persons who have acces to the ROM system be listed
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on the ROM system security access rights list
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how is the ROM system security access rights list handled
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placed in an opaque envelope, sealed and retained in the Accountability File
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how often will the ROM system security access rights list be reviewed
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monthly
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what must happen if the used IDs and passwords of the individual assigned sales officer are lost
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the password file must be reloaded
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what do the special function F keys include
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keys 1 thru 10 and the ESC key
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what is the cursor
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a special, blinking underscore character located on the screen and can be moved where the user wants it
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what must be done for the four directional arrows to perform cursor movement
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the light un the NUM LOCK key must be out; when on the arrows become numeric keys
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how is the display screen on the ROM used
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to display and explain the info needed so an appropirate response can be given
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what are the disk drives
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storage drives used to transfer info to and from the computers memory
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what is the disks storage of the computer organized into
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"files" that contain one or more "records"
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what does each record or file in the computer contain
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several "fields"
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how does the ROM system use the printer
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to prepare numerous reports for recordskeeping
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why does the ROM system use a tape drive
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for backing up and restoring the system
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what will happen whenever an option to print is made by a ROM user
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a warning signal will sound to alert the user to turn on the printer and be sure it is loaded with paper; if this procedure is not followed, permanent damage may result
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what happens when the ROM system is initailly turned on or reset
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the computer will look for the most reset backup data
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how often should backups be made in the ROM system
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daily
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what will be diplayed on the screen if no backup is required
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SYSTEM INITIALIZATION IN PROGRESS
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what will happen if no errors are discovered during the system initialization
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the ROM log on screen be automatically be displayed
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what will happen if errors are discovered during the system initialization
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you will not be allowed to access the log on screen until the error is corrected
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what must you have to gain access to and use the ROM system
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a 3 position user ID and 6 position password
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what is done to start the ROM system
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enter 1 for selection and depress return
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who will assign the ID and password for ROM
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the system administrator/ ships store officer
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what is done once the Rom log on screen appears
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enter the ID and password given to you
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what will happen if your ID and password are valid
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the ROM master menu will be displayed indicating the various options and functions of the ROM system
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what happens if you are not assigned to a particular function in the ROM system
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you will not be allowed to access that function
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how are the functions of the ROM processed
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by selecting and entering info on the terminal screens
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what are the two basic types of screens
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the menu screen and the data display/entry screen
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what is displayed on the menu screen
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various options that are avaliable to you to select for ROM function or sub-functions
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what is done to select an option on a menu screen
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you enter the appropriate option number and depress the enter/return key
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what is shown on a data display screen
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the actual data that is already in the files; the data is usually for info purposes and cannot be changed on the screen
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why is a data entry screen different from a data display screen
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because it allows (requires) new data to be entered or changes to be made to an existing record
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what is done to use the data entry screen
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enter the data as applicable; check for accuracy; depress the enter key or the correct function key indicated by the instructions located at the bottom of each page
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why should the lock key be depressed to the lock position befor any data is entered
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because the ROM system does not recognize lower case letters
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what will be displayed after making selection 1 from the Resale Operations Log On screen
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the ROM master menu
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what is displayed on the ROM master menu
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17 selections the represent the functions of the ROM
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how is a selection made on the ROM master menu
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by entering the function number and depressing enter
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what is the function of the ESC key on the keyboard
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it exits from the current screen and returns to the ROM master menu
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how often should you you save all source documents or transactions entered into ROM
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until you have a successful backup at the end of the day, at which time they can be filed
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what should be be done if there is no source document
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you should keep a list of all transactions
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what should you do if, for any reason, the ROM systems cannot be used
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you should save all data until the system is back online and reenter it at that time
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why must you exit the system upon completion of ROM processing
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so someone without authority cannot access the system under you log in
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what is done to log off the ROM system
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depress the ESC key until the master menu is displayed
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what is the last thing to do when logging off the ROM system
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turn off the CPU, monitor and printer
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who handles the maintenance of the ROM system
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qualified technicians
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what should happen to any problems that cannot be resolved by the ROM user
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they should be refferd to the ships store officer for action
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what is the most common problem you will have with the ROM system
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dust; which builds up over time when the computer is not cleaned
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what may the user occasionally want to do to the cabinets of the computer and the monitor screen
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wipe off dust and finger prints
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where can you find procedures for trouble reporting of the ROM contained
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in the ROM Terminal User's Guide
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what is the result from implementing the ROM system
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clerical tasks are performed faster and with greater accuracy, allowing the SH more time to manage on-the-spot operations
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what personnel recieve tangible benefits from the ROM system
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supply officer, sales offier, assists team, and senior SH
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who is responsible for testing and certifying the implemtation of the functional system unser NAVSUPs control
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the functional managers under the NAVSUPSYSCOM
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what two purposes are served by the ROM testing and certification process
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to verify the system has been fully implemented and to make certain that the services being provided to resale managers and supervisors in the fleet are useful, acceptable, and beneficial
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what affect does the ROM system have on current resale equipment or system
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doesnt replace them, but, certain equipment itmes, such as typewriters, may be reduced as the ROM system begins to take hold
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at what level does the ROM require functional users
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organizational level
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how does ROM impact the manning of watch stations at various times of readiness
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has no impact, and it is not expected to alter current military duties of any kind for the miltary personnel concerned
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what is involved with the physical security aspect of the ROM system
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nothing more than keeping the computer in an area accessible only to the personnel with a need to use the system
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what is involved with the application aspect of the ROM system
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it is based on the issuance of passwords and IDs
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what is the scope of the ROM system
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it is dedicated to management of the SH records and should not be used by other rates
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what are the basic organizational structures for the ROM sysytems
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involves two positions: functional area supervisor (FAS) and users
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who is appointed as a FAS
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an officer or senior petty officer designated to direct and coordinate ROM operations
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who is the principal advisor to the command within the functional area of application
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the FAS
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how are ROM users subdivided
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2 catagories and billets, depending upon depth of knowledge required to support the function of the ship
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what are the two types of ROM users
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journeyman users and basic users
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who are jouneyman users
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designated e4s and above having the requirements to perform limited data and report generation with a functional area data base
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who are basic users
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designated e1s and above having the requirement to perform limited data entry and report generation associated with a functional area data base
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where is all info entered into the ROM system by the user contained
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in data files
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what does each data file in the ROM system contain
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one or more records
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