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50 Cards in this Set
- Front
- Back
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what does the term 'ships store returns' refer to?
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the reporting form NAVCOMPT form 153, the ships store balances sheet, profit and loss statement, and all the supporting documents that must be sent to DFAS
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what purpose does the ships store retuns serve
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to establish accountability, furnish operational information to the NEXCOM and TYCOM. to establish the basis for analysis, segregation, and presentation of appropriation and cost accounting charges.
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what are the two types of ships store returns
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4 month and merged
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what are the ending dates of the 4 month accounting periods
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31 Jan, 31 May, 30 Sept
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the sales officer must prepare and submit a return for what period
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at end of the accounting period or from the date when (s)he assumed the duty of the sales officer thru the last date of the period
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when may ships store returns be merged
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if the returns from the normal accounting period and the merged accounting period do not exceed 5 months
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when may the returns from a fractional period be merged with the previous or subsequent accounting period
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upon written authorization from the commanding officer (except for the 30 September accounting period)
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when returns are merged who must the sales officer notify
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The TYCOM, DFAS, NEXCOM (Ship’s Store Program)
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when can the returns from the accounting period 30 SEP be merged
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Returns may not be merged for the accounting period ending 30 September, without approval from NEXCOM (Ship’s Store Program)
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if corrections to financial documents are necessary after they have been confirmed, how will they be made
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Any corrections will be made to existing records in the current accounting period.
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what must be done if returns cannot be submitted on or before the date they are due
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the ship must notify via email, salts or naval message to DFAS, NEXCOM (Ship’s Store Program) and TYCOM explaining the reasons for the delay and the anticipated mailing date.
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when must you mail one copy of the ships store returns NAVCOMPT 153 to the navy supply corps school
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for the accounting period ending 30 September
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what are the two parts of the NAVCOMPT 153
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Ship’s store Balance Sheet and Profit and Loss Statement
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what does the balance sheet portion of the NAVCOMPT 153 account for
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the receipts and expenditures of ships store stock and establishes the current value of stock
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what is the profit and loss statement portion of the NAVCOMPT Form 153
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a report of the total income from sales, cost of sales, and other operating expenses and is used to compute the net profit for the accounting period
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what is printed at the top left corner of the NAVCOMPT Form 153
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the beginning and ending date of the accounting period
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what line numbers make up the NAVCOMPT Form 153 receipts section
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lines B01 thru B08
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what does the figure reported on line B01- receipt from purchase include
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The total value of receipt from purchases as reported and itemized on the Journal of Receipts (B01/B05 Report). Adjustments made to receipts that occurred in the current accounting period. Merchandise received and reported as a receipt in the current accounting period. This includes the dollar value of credit memorandums forwarded to DFAS.
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what is reported on line B05 of the NAVCOMPT Form 153
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RECEIPTS FROM OSO. The total value of receipts from other supply officers (OSO) as reported and itemized on the Journal of Receipts (B01/B05 Report)
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what is reported on line B08 of the NAVCOMPT Form 153
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OPENING INVENTORY. The total value of all ship’s store stock at the beginning of the accounting period
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whine line numbers on the NAVCOMPT Form 153 make up the Expenditure Caption
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B10 thru B30
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LINE B10
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ISSUES TO USE
S1- Gen Stores app # 13000 S2- Issues to Ships Use app # 73170 |
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LINE B12
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BULK SALES
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LINE B14
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LOSS/GAIN BY INVENTORY.
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LINE B15
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SURVEYS TO NWCF
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LINE B19
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TRANSFERS TO OSO
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LINE B21
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COST OF RETAIL SALES
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LINE B22
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COST OF OPS, RETAIL
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LINE B23
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SURVEYS TO SSPN, RETAIL
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LINE B25
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COST OF VENDING SALES
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LINE B26
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COST OF OPS, VENDING
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what line numbers of the NAVCOMPT Form 153 make up the Profit and Loss Statement- Receipt Section
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lines C01 thru C09
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what is the total cash received from sales in retail stores and all Non-Epos outlets except canned vending machines reported and itemized on
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Retail Cash Collection C02
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to ensure both figures match, the Drink Vending Collection (C03) Report will be compared by the sales officer against what from
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the monthly Memorandum Cash Sales Invoice Deposit of Cash
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In the profit and loss statement receipts section, whne will the amount of a grant received be reported on line C06
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at the end of the accounting period in which the grant is received.
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what documents are required to substantiate the entry on line C13- Laundry Claims
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Reimbursement Vouchers (Standard Form 1034) for settling claims for loss or damage of personal clothing in the ship’s store service activities. The Abstract Data Reports covering repairs to vending machines, repairs to ship’s store stock and laundry and dry-cleaning service charges
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what documents must beattached to NAVCOMPT Form 153
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back of the 153 and emblamatic listing report
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how will the NAVCOMPT Form 153 (DFAS version) be distributed
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Original and one copy to DFAS with substantiating documents as indicated in paragraph 9404. (DFAS will forward one copy of the NAVCOMPT Form 153 to NEXCOM (Ship’s Store Program)
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how will the NAVCOMPT Form 153 (ships version) be distributed
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One copy to TYCOM, One copy filed with the retained returns, One copy for period ending 30 September to Navy Supply Corps School
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when assembling and substantiating your returns, why should you make up your original and retained returns together
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this strategy will allow you to double check all figures on the substantiating documents and to make certain you have copies for both sets
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the original returns (submitted to DFAS) will be compiled from docments in what file
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the AO files
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the retained returns will be compiled from documents in what file
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the RK file
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how long will retained returns be kept on board
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2 years
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what is the correct arrangement you should use for all ships store returns
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The original and retained returns will be arranged following the lines on the Ship’s store Balance Sheet and Profit and Loss Statement (NAVCOMPT Form 153). Additional documents required for the retained returns will be filed at the bottom of the documents substantiating the NAVCOMPT Form 153.
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when addressing the packages of files to DFAS, what info should be placed at teh top of the package
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sales officer name, uic, name and hull # of ship, and ships store return for the period ending_____
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how should returns weighing 13 ounces or less be forwarded to DFAS
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by first class mail for, or Military Official Mail (MOM) for those weighing over 13 ounces
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what pub should you consult for detailed instructions on how to forward late documents to DFAS
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NAVSUP P 487
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what guidelines should be followed for destroying retained returns locally
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guidelines in SECNAV M5210.1, DON
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what is the inventory requirement when the ships store officer is relieved sometime within and accounting period and merging isnt possible
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the ssles officer who is being relieved mus make certain that all funds have been collected and deposited for the period of accountability
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what occurs if the relieveing officer isnt satisfied with the records
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(S)He will report the facts immediately to the CO for such action as considered necessary
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