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74 Cards in this Set
- Front
- Back
A project is not a project until the __________ is signed |
Project Charter
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The __________ authorizes funds to be spent
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Sponsor
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What are the inputs of the Project Charter?
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SOW, Business Case, ~Contract, Enterprise Environmental Factors and OPs.
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Project Statement of Work (SOW)
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description of the business need, product scope, and strategic plan of the product, service or result (developed from initiator, sponsor or external customer)
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Business Case
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Is the WHY? what's the need?
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Contract
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may be an input if the project is being done for an external customer because procurement must be finalized before work may be approved to begin.
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EEFs -
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Enterprise Environmental Factors -
these may influence the sucess of the project. (company culture, standards, regulations, marketplace conditions) |
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*Standards vs Regulations
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Standards - common guidelines used to determine 'best practices' for a process
Regulations - formal mandated requirement from gov't |
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OPs -
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Organizational Process Assets - which can include formal or informal policies, procedures, plans, templates, guidelines -lessons learned.
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Project selection methods -
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can be qualitative or quantitative -
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ROI =
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Profit / Investment
---bigger is better |
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PV =
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Present Value - evaluates a financial return over time in today's dollars. Useful for comparing 2 yr return to a 5 yr.
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NPV =
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Net Present Value -
Adjusts PV to account for the project cost. (bigger better) |
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BCR =
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Benefit Cost Ratio -
Profit per investment ratio (Bigger Better) |
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IRR =
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Internal Rate of Return -
expresses a projects payback as an interest rate. Would you like 2% or 8% interest? (Lower better) |
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Opportunity Cost -
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what do you give up to take on the project? (smaller better)
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Payback Period
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how long to regain investment
(smaller better) |
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What are the inputs to the PMP?
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Project Charter, Outputs from planning processes, EEFs, OPs
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PMP components
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Go down the KA list and add Plan. Add requirements, quality, process improvement plans.
+ sched, cost, scope baselines. |
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*9 KA's - learning mechanism/sentence?
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IS The Cost of Quality worth it to Humans who Communicate or should we Rest Peacefully? ISTCQHCRP
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What are the inputs to "Direct and Manage Project Execution"?
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PMP, Approved C.R.s, EEFs, OPs
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What are the outputs of "Direct and Manage Project Execution"?
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Deliverables, WPI, C.R.s, PMP updates, Project document updates
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Approved Change Requests are:
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authorized and documented changes to the project scope, policies, plans, schedule, costs or procedures
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3 Categories of CRs
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Corrective Actions, Approved Preventative Actions, Approved Defect Repair
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Deliverables are:
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Unique outputs (product, service, or result) to be evaluated by the project team and/or stakeholders for approval to complete a -process or phase.
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What are the inputs to "Monitor and Control Project Work"?
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PMP, Performance reports, EEFs, OPs.
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What are the outputs to "Monitor and Control Project Work"?
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CRs, PMP updates, Project document updates
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What are the inputs to "Direct and Manage Project Execution"?
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PMP, Approved C.R.s, EEFs, OPs
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What are the outputs of "Direct and Manage Project Execution"?
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Deliverables, WPI, C.R.s, PMP updates, Project document updates
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Approved Change Requests are:
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authorized and documented changes to the project scope, policies, plans, schedule, costs or procedures
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3 Categories of CRs
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Corrective Actions, Approved Preventative Actions, Approved Defect Repair
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Deliverables are:
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Unique outputs (product, service, or result) to be evaluated by the project team and/or stakeholders for approval to complete a -process or phase.
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What are the inputs to "Monitor and Control Project Work"?
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PMP, Performance reports, EEFs, OPs.
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What are the outputs to "Monitor and Control Project Work"?
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CRs, PMP updates, Project document updates
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Performance Reports :
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an output from a later process, is the documentation of a project progress as compared to baseline data.
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What does ICC stand for? (M&C)
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Integrated Change Control
- where you "Take off the blinders" and look @ impact of change on everything |
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What are the inputs to "ICC"?
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PMP, WPI, CRs, EEF's, OPs
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What are the outputs of "ICC"?
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CR status updates, PMP updates, Project document updates
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What are the inputs to "Close Project or Phase"?
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PMP, Accepted deliverables, OPs
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What are the outputs to "Close Project or Phase"?
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2 things:
1Final product, service, or result transition ("handoff") 2 OPs updates |
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Final Product, Service, or Result
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is the formal acceptance and handover of the project's output including a receipt from the project sponsor or customer
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Project Scope Management -
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-includes processes to ensure that all the Required project work is performed and that ONLY the required project work is performed.
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Product scope is part of __________
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Project scope
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What are the 5 parts of Scope Management?
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Collect Requirements, Define Scope, Create WBS (planning)
Verify Scope, Control Scope (M&C) |
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What are the inputs to "Collect Requirements"?
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Project Charter & Stakeholder Register
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What are the outputs to "Collect Requirements"?
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Requirements documentation, requirements management plan, RTM
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What is RTM?
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Requirements Traceability Matrix - a table linking requirements to business and project objectives, tracking requirements throughout the product life cycle. (delivered at the end of the project an help manage changes to scope)
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What are the tools and techniques of "Collect Requirements"?
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Interviews, Focus Groups, Facilitated workshops, group creativity techniques, group decision making techniques, questionnaires and surveys, observations, prototypes.
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Group Creativity Techniques are:
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brainstormping, delphi, mind-mapping, affinity diagrams, etc
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requirements documentation
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is the formal description of how individual requirements meet the business need for the projects. Key components are (metrics, business need, traceability, constraints)
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RTM is not a ___________
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progress report. You want to use it to QC --it's granular. done before QA before execution.
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"Define Scope" inputs -
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Project Charter, Requirements documentation, OPs
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"Define Scope" outputs -
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Project scope statement, project document updates
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"Define Scope" tools and techniques -
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Product Analysis, Alternatives identification, Facilitated Workshops, (Expert Judgement)
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Product analysis -
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includes techniques for turning product objectives into actual deliverables and requirements. These are "INDUSTRY SPECIFIC". they include systems, value, and functional analysis.
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Project Scope statement -
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definition of the project scope, major deliverables, objective, assumptions, constraints, and a SOW for common understanding (of all stakeholders)
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"Create WBS" inputs ?
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Project Scope statement, Requirements documentation, OPs
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"Create WBS" outputs ?
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WBS, WBS dictionary, scope baseline, project document updates
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"Create WBS" tools and techniques ?(1)
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Decomposition
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What is in the Scope Baseline Package?
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WBS, WBS Dictionary, Approved Scope Statement
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WBS Dictionary -
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a document that complements the WBS by providing a SOW, responsible organization, and a list of schedule milestones for each WBS component.
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Decomposition
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is the breakdown of project work or deliverables into smaller, easier to manage components.
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Work Packages
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The lowest level in the WBS in which schedule and cost can be accurately estimated. (some layers are not broken down as much)
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"Verify Scope" inputs -
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PMP, Requirements Documentations, Requirements Traceability, Validated deliverables
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"Verify Scope" tools -
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inspection
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"Verify Scope" outputs -
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Accepted deliverables, CRs, Project document updates
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2 types of inspection ? who does it?
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QC - our inspection
Verify scope - stakeholders inspection |
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*What happens if a project is terminated early?
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Verify Scope should be performed to document amt of completion, before moving to the Close Project Process
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"Control Scope" inputs -
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PMP, WPI, Requirements documentation, RTM, OPs
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"Control Scope" tools -
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Variance analysis
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"Control Scope" outputs -
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Work performance measurements, OPs, CRs, PMP updates, Project document updates
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How do we know what to do? what should we look at?
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PMP - says how and what.
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Variance Analysis
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used to determine the delta between the scope and work. Used to determine if corrective action is needed
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WPI vs WPMs
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WPI -->add Variance analysis--->WPM
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