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96 Cards in this Set

  • Front
  • Back
A set of interrrelated actions and activities performed to achieve a pre-specified product, result, or service.
A Process
Each process is characterized by...
1. inputs.
2. The tools and techniques that can be applied.
3. resulting outputs
Provide guidelines and criteria for tailoring the organization's processes to the specific needs of the project.
Organizational process assets
May constrain the project managememnt options
Enterprise environmental factors.
4 things a project team must do in order for a project to be successful.
1. Select appropriate processes required to meet the project objectives
2. Use a defined approach that can be adopted to meet requirements.
3. Comply with requirements to meet stakeholder needs and expectations.
4. Balance the competing demands of scope, time cost quality, resources, and risk to produce the specified product, service, or result.
2 major categories of project process that are performed by the project team.
1. Project management processes.
2. Product-oriented processes
Ensure the effective flow of the project throughout its existence.
Project management processes.
Encompass tools and techniques involved in applying the skills capabilities described in the Knowledge Areas.
Project management processes.
Specify and create the project's product
Product-oriented Processes.
Producte-Oriented processes are typically defined by the...
Project life cycle
For product-oriented processes, the scope of the project cannot be defined without...
some basic understanding of how to create the specified product.
Means there is general agreement that the application of project management process has been shown to enhance the cances of success over a wide range of projects
Good practice
Should the knowledge, skills, and processes described always be applied uniformly on all projects?
No.
Who is responsible for determining which processes are appropriate and the appropriate degree of rigor for each process?
The project manager in collaboration with the project team.
The effort of project managers and their teams to carefully address each process and its contituent inputs and outpus is known as...
Tailoring.
True or False. Projects exists within an organization and cannot operate as a closed system.
True.
The five Project Management Process Groups
1. Initiating Process Group.
2. Planning Process Group.
3. Executing Process Group.
4. Monitoring and Controlling Process Group.
5. Closing Process Group.
Those processes performed to define a new project or a new phase of an existing project by obtaining authorization to start the project or phase.
Initiating pocess group.
Those processes required to establish the scope of the project, refine the objectives, and define the course of action required to attain the objectives that the project was undertaken tto achieve.
Planning process group.
Those processes performed to complete the work defined in the project management plan to satisfy the project specifications.
Executing process group.
Those processes required to track, review, and regulate the progress and performance of the project; identify any areas in which changes to the plan are required; and initiate the corresponding changes
Monitoring and Controlling Process Group.
Those processes performed to finalize all activities across all process Groups to formally close the project or phase.
Closing process group.
How are project management process groups linked?
By the outputs they produce.
The integrative nature of project management requires the Monitoring and controlling process group to...
Interact with the other process groups.
The output of one process generally becomes...
the input for another process or a deliverable.
The ________ provides the Executing process group with the project management plan and the project documents.
Planning process group.
If a project is divided into phases, the _________ interact within each phase.
process groups.
Are process groups the same as phases?
No. If a project has phases, the process groups generally repeat for each phase.
This means that processes from any process group may be used throughout the project life cycle.
The iterative nature of project management.
The 9 project management knowledge areas
1. Project integration management.
2. Project Scope Management
3. Project tTime Management
4. Project cost management.
5.Project quality management.
6. Project human resource management.
7. Project communications management.
8. Project risk management.
9. Project procurement management.
Consists of those processes performed to define a new project or a new phase of an existing project by obtaining authorization to start the project or phase.
The initiating process group.
The processes when initial scope and initial financial resources are identified.
Initiation processes
The processses where the internal and external stakeholders who will interact and influence the overall outcome of the project are identified.
Initiation processes
The process of developing a document that formally authorizes a project or a phase and documenting initial requirements that satisfy the stakeholder's needs and expectations.
Develop the project charter.
The process of identifying people or organizations impacted by the project and documenting relevant information regarding their interests, involvement and impact on project success.
Indentify stakeholders
Consists of those processes performed to establish the total scope of the effort, define and refine the objectives, and develop the course of action required to attain those objectives.
The Planning process group
Dovelops the project management pland and the project documents that will be used to carry out the project.
The planning processes
The progressive detailing of the project management plan is often called _______ indicating that planning and documentation are iterative and ongoing processes.
rolling wave planning
The process of documenting the actions necessary to define, prepare, integrate, and coordinate all subsidiary plans.
Develop Project Management Plan
Becomes the primary source of information for how the project will be planned, executed, monitored and controlled and closed.
Project management plan
the process of defining and documenting stakeholders needs to meet the project objectives.
Collect Requirements
The process of developing a detailed description of the project and product
Define Scope.
The process of subdividing project deliverables and project work into smaller, more manageable components
Create work breakdown structure.
The process of identifying the specific actions to be performed to produce the project deliverables.
Define Activities
The process of identifying and documenting relationships among the project activities.
Sequence activities.
The process of estimating the type and quantities of material, people, equipment , or supplies required to perrform each activity
Estimate Activity Resources
The process of approximating the number of work periods needed to complete individual activities with estimated resources.
Estimate activity durations
The process of analyzing activity sequences, durations, resource requirements, and schedule constraints to create the project schedule.
Develop Schedule
The process of developing an approximation of the monetary resources needed to complete project activities.
Estimate Costs.
The process of aggregating the estimated costs of indivvidual activities or work package to establish an authorized cost baseline
Determine Budget.
The process of identifying quality requirements and/or standards for the project and produce and documenting how the project will demonstrate compliance
Plan quality
The process of identifying and documenting project roles, responsibilities, and required skills, reporting relationships, and creating a staffing management plan.
Develop human resource plan
The process of determining project stakeholder information needs and defining a commun ication approach
Plan communications
The process of defining how to conduct risk management activities for a project.
Plan Risk Management
The process of determining which risks may affect the project and documenting their characteristics
Indentify Risks
The process of prioritizing risks for further analysis or action by assessing and combining their probability of occurrence and impact.
Perform qualitative risk analysis
the process of numerically analyzing the effect of identified risks to overall project objectives
Perform quantitative risk analysis
The process of developing options and actions to enhance opportunities and to reduce threats to project objectives
Plan risk responses
The process of documenting project purchasing decisions, specifying the approach, and identifying potential sellers
Plan procurements.
Processes of the Initiating process group
1. Develop Project Charter.
2. Indentify Stakeholders
Processes of the Planning Process group.
1. Develop pmp
2. Collect requirements.
3. Define Scope.
4. Create WBS.
5. Define activities.
6. Sequence activities.
7. Estimate activity resources.
8. Estimate activity durations.
9. Develop the schedule.
10. Estimate costs.
11. Determine budget
12. Plan Quality
13. Develop HR plan.
14. Plan Communications.
15. Plan risk.
16. Identify risks
17. Qualitative risk analysis
18. Quantitative risk analysis
19. Plan risk responses.
20. plan procurements.
Consists of those processes performed to compete the work defined in the project management plan to satisfy the project specifications.
Executing Process Group
Involves coordinating people and resources, as well as integrating ad performing the activities of the project in accordance with the project management plan.
Executing Process Group.
the process of performing the work defined in the pmp to achieve the project's objectives
Direct and manage project execution.
The process of auditing the quality requirements and the results from quality control measurements to ensure appropriate quality standards and operational definitions are used.
Perform quality assurance.
The process of confirming human resource availability and optaining the team necessary to complete project assignments.
Acquire project team.
The process of improving the competencies, team interaction and the overall team environment to enhance project performance.
Develop the project team.
The process of tracking team member performance, providing feedback, resolving issues, and managing changes to optimize project performance.
Manage project team.
the process of making relevant information available to project stakeholders as planned.
Distribute information
The process of communicating and working with stakeholders to meet their needs and addressing issues as they occur.
Manage stakeholder expectations.
the process of obtaining seller responses, selecting a seller, and awarding a contract.
Conduct procurements.
What process are performed within the executing process group?
1. Direct and manage project execution.
2. Perform QA.
3. Acquire project team.
4. Develop project team.
5. Manage project team.
6. Distribute information
7. Manage stakeholder expectations.
8. Conduct Procurements.
Consists of those processes required to track, review, and regulate the progress and performance of the project; identify any areas in which changes to the plan are required; and initiate the corresponding changes.
Monitoring and Controlling Process Group.
The key benefit of the monitoring and controlling process group.
Project performance is observed and measured regularly and sonsistently to identify variances from the project management plan.
Group where controlling changes and recommending preventive action in anticipation of possible problems.
Monitoring and controlling group.
Group where monitoring the ongoing project activities against the pmp and the project performance baseline.
Monitoring and controlling group.
Group where influencing factors that could circumvent integrated change control so only approved changes are implemented.
Monitoring and controlling process group.
The process of tracining, reviewing, and regulating the progress to meet the performance objectives of the pmp.
Monitor and control project work.
Includes status reporting, progress measurement, and forecasting.
Monitor and control project work.
Within this grprocess, performance reports provide information on the projects performance with regard to scope, schedule, cost, resources, quality, and risk, which can be used as inputs to other processes.
Monitor and control project work.
Process of reviewing all change reqests, approving changes, and managing changes to the deliverables, organizational process assets, project documents, and the project management plan.
Perform Integrated change control.
Process of formalizing accepta ce of the completed project deliverables.
Verify scope.
The process of moitoring the status of the project and product scope and managing changes to the scope baseline
Control scope.
The process of monitoring the status of the project to update project progress and managing changes to the schedule baseline.
Control schedule.
The process of monitoring the status of the project to update the project nbudget and managing changes to the cost baseline
Control Costs
The process of monitoring and recording results of executing the quality activities to assess performance and recommend necessary changes.
Perform Quality Control.
The process of collecting and distributing performance information including status reports, progress measurements, and forecasts
Report performance
The process of implementing risk response plans, tracking identified resks, monitoring residual risks, identifying new risks, and evaluating risk process effectiveness throughout the project.
Monitor and Control Risks.
The process of managing procurement relationships, monitoring contract performance, and making changes and corrections as needed.
Administer procurements.
Consists of those processes performed to finalize all activities across all project management process groups to formally complete the project, phase, or contractual obligations.
Closing process group.
When completed, this process group verifies that the defined processes are completed within all the process groups to close the project or a project phase, as appropriate, and formally establishes that the project or project phase is complete.
Closing process group
What may occur during project or phase closure?
1. Obtain acceptance by the customer or sponsor.
2. Conduct post-project or phase-end review
3. Record impacts of tailoring to any process.
4. Document lessons learned.
5. Apply appropriate updates to organizational process assets
6. Archive all relevant project documents in the project management information system (PMIS).
7. Close out procurements.
The process of finalizing all activities across all of the management process groups to formally complete the project or phase.
Clse project or phase.
The process of completing each project procurement.
Close procurements.
What processes are part of the monitoring and controlling process group
1. Monitor and control project work.
2. Perform integrated change control.
3. Verify scope.
4. Control scope.
5. control schedule.
6. control costs.
7. perform quality control
8. report performance.
9. monitor and control risks.
10. Administer procurements.
What process are part of the closing process group.
1. Close project or phase.
2. Close procurements.