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53 Cards in this Set
- Front
- Back
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What is project integration management?
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Includes processes and activities to identify, define, combine, unify, and coordinate the various processes and project management activities within the project management process groups.
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Develop project charter
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The process of developing a document that formally authorizes the existence of the project and provides the project manager with the authority to apply organization resources to project activities.
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What is the key benefit of the develop project charter phase?
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A well defined project start and project boundaries. Creation of a formal record of the project. A direct way for senior management to formally accept and commit to the project. Establishes a partnership between the performing and requesting organizations.
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What is the project statement of work? (SOW) |
A narrative description of products, services, or results to be delivered by a project. |
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The SOW referencing the following...
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- business need. Typically the business need and the cost-benefit analysis are contained in the business case to justify the project. - product scope description. Documents characteristics of the product of service, or the results that the project will be undertaken to create. - Strategic plan. Documents the org's strategic vision, goals, and objectives and may contain high level mission statement. |
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What is the business case?
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Describes the necessary information from a business standpoint to determine whether or not the project is worth the required investment.
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What are agreements?
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Used to define initial intentions for a project. Agreements may take the form of contracts, memorandums of understanding, service level agreements, levels of agreement, letters of intent, verbal agreements, etc.
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What are enterprise environmental factors?
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Factors that can influence the develop project charter process. Includes governmental standards, industry standards or regulations. Organizational culture and structure. Marketplace conditions.
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What are organizational process assets?
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Process assets that can influence the develop project charter process. Includes organizational standard processes, policies, and process definitions. Templates. Historical information and lessons learned knowledge base.
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What are facilitations techniques?
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Broad application within project management processes and guide the development of the project charter. Brainstorming, conflict resolution, problem solving, and meeting management are examples of this.
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What is the project charter?
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The document issued by the project initiator or sponsor that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities. Documents the business needs, assumptions, constraints, understanding of the customer's needs.
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Develop project management plan process
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the process of defining, preparing, and coordinating all subsidiary plans and integrating them into a comprehensive project management plan.
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What is the key benefit of the project management plan process?
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Creates a central document that defines the basis for all project work.
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Develop project management plan: inputs..
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- project charter -outputs from other processes - enterprise environmental facotrs - organizational process assets |
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Develop project management plan: tools and techniques...
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- expert judgement - facilitation techniques |
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Develop project management plan: outputs..
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- Project management plan
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Direct and manage project work process group...
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The process of leading and performing the work defined in the project management plan and implementing approved changes to achieve the projects objectives.
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What is the key benefit of the direct and manage project work process group?
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Provides overall management of the project work.
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What is corrective action?
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an intentional activity that realigns the performance of the proj work with the proj management plan
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What is preventive action?
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an intentional activity that ensures the future performance of the project work is aligned with the proj management plan |
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What is defect repair?
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an intentional activity to modify a non confirming product of product component. |
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What subsidiary plans are included in the proj management plan?
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- scope management plan - requirements management plan - schedule management plan - cost management plan - stakeholder management plan |
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What are approved change requests?
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an output of the perform integrated change control process. Includes those requests revied and approved for implementation by the change control board.
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Enterprise environmental factors that can influence the Direct and Manage Project Work process
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- culture and structure of the performing or sponsor organizations - infrastructure - personnel administration - stakeholder risk tolerance - project management information system |
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Organizational process assets that can influence the Direct and Manage Project Work process
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- standardized guidelines and work instructions - communication requirements defining allowed communication media - issue and defect management procedures defining controls - process measurement data - Project files from previous projects - issue and defect management database |
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Direct and Manage Project Work: tools and techniques
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- expert judgment - project management information system - meetings |
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Direct and Manage Project Work: Outputs
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- deliverables - work performance data - change requests - project management plan updates - project documents updates |
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Monitor and Control Project Work
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The process of tracking, reviewing, and reporting the progress to meet the performance objectives defined in the project management plan.
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What is the key benefit of the Monitor and Control Project Work process?
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It allows stakeholders to understand the current state of the project, steps taken, and budget, scheduling, and scope forecasts.
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What is included in the Monitoring Project Work?
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Includes collecting, measuring, and distributing performance info, and assessing measurements and trends to effect process improvements.
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What is included in Controlling Project Work?
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Includes determining corrective or preventative actions or replanning and following up on action places to determine whether actions taken resolved the performance issue.
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Monitoring and Control Project Work: Inputs
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- project management plan - Schedule forecasts - Cost forecasts - validated changes - work performance info - enterprise environmental factors - organizational process assets |
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What are schedule forecasts?
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Derived from progress against the schedule baseline and computed time estimate to complete. Typically expressed in terms of schedule variance and schedule performance index. May be used to determine if the project is still within defined tolerance ranges and identify any necessary changes made.
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What are cost forecasts?
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Derived from progress against the cost baseline and computed estimates to complete. Typically expressed in terms of cost variance and cost performance index. Estimate at completion can be compared to budget after completion to see if a project is still within tolerance ranges.
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What are validated changes?
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Approved changes that result from the Perform integrated Change Control process require validation to ensure that the change was appropriately implemented. A validated change provides the necessary date to confirm that the change was appropriately executed.
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Work performance data vs. work performance information.
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Data in itself cannot be used in the decision making process as it has only out of context meaning. Work performance information is correlated and contextualized, and provides a sound foundation for project decisions.
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Monitor and Control Project Work: tools and techniques
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- expert judgement - analytical techniques - project management system - meetings |
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how are analytical techniques used in the Monitor and Control Project Work process
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Analytical techniques are applied in project management to forecast potential outcomes based on possible variations of project or environmental variables and their relationships with other variables.
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Monitor and Control Project Work: outputs
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- Change requests - Work performance reports - Project management plan updates - Project documents updates |
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What are work performance reports?
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Representations of work performance information complied in project documents, intended to generate decisions, actions, or awareness.
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Perform Integrated Change Control process
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The process of reviewing all change requests; approving changes and managing changes to deliverables, organizational process assts, project documents, project documents, and the project management plan; and communication their disposition.
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What is the key benefit of the Perform Integrated Change Control process?
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Allows for documented changes within the project to be considered in an integrated fashion while reducing project risk, which often arises from changes made without consideration to the overall project objectives or plan.
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What is the difference between configuration control and change control?
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- Configuration control is focused on the specification of both the deliverables and the processes. - Change control is focused on identifying, documenting, and approving/ rejecting changes to the project |
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What is configuration identification?
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Identification and selection of a configuration to provide the basis for which the product configuration is defined and verified, products and documents are labeled, changes are managed, and accountability is maintained.
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Configuration status accounting
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Info is recorded and reported as to when appropriate data about the configuration item should be provided.
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Configuration verification and audit
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Ensures the composition of the project's configuration items is correct and that corresponding changes are registered, assessed, approved, tracked, and correctly implemented.
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Perform Integrated Change Control: inputs
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- project management plan - work performance reports - changes reports - enterprise environmental factors - organizational process assets |
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Perform Integrated Change Control: outputs
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- approved change requests - change log - project management plan updates - project documents updates |
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Close Project or Phase process
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The process of finalizing all activities across all of the project management process groups to formally complete the project or phase.
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What is the key benefit of the Close Project/Phase process?
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Provides Lessons learned, the formal ending of project work, and the release of organization resources to pursue new endeavors.
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Close Project/Phase process also establishes procedures to investigate and document the reasons for actions taken if a project is terminated before completion.
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Close Project/ Phase : inputs
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- project management plan - Accepted deliverables - organizational process assets |
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Close Project/ Phase : outputs
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- final product, service, or result transition- organizational process assets updates- project files- project/phase closure documents- historical information
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