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129 Cards in this Set
- Front
- Back
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When are employees evaluated for step pay increases Personnel 6 |
July 1 |
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A written plan that alerts an employee about a performance problem and provided a period of time to correct the problem. Personnel 6 |
Corrective Action Plan |
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Considered the 4th level of formal discipline. Movement of an employee from one class to another having a lower rate of pay Personnel 6 |
Demotion |
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Considered the 2nd level of formal discipline. Personnel 7 FC |
Disciplinary probation |
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Considered the fifth level of formal discipline. Separation of an employee from COM employment. Personnel 7 |
Dismissal |
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Provides citywide policy statements, administrative regulations, and associated procedures for the efficient and effective operations of the organization. Modified at the discretion of city manager. Personnel 8 FC |
Management policy |
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Any authorized time off in excess of 30 consecutive calendar days that is not covered by FMLA, crime victims rights, military leave Personnel 10 |
Special leave |
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Considered the third level of formal discipline. Employee is release from work duties for a specific period of time without pay Personnel 10 |
Suspension |
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Considered the first level of formal discipline. Written documentation to make an employee aware of unacceptable conduct or performance. Personnel 10 |
Written reprimand |
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Is there is conflict between personnel rules and MOU, what takes precedence Personnel 11 |
MOU |
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Any change to a city employee’s residency status shall be reported to the personnel office within Personnel 13 FC |
14 working days |
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The duration of promotion lists for Engineer, Captain, BC shall be a minimum of ____, not to exceed ____. Personnel 15 |
Minimum 6 months Not to exceed 2 years |
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A sworn promotional list may be considered expired if Personnel 15 |
Fewer than 3 candidates remain on the list |
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An employee who has resigned or been separated in good standing, upon written application within 1 year of resignation, can be placed on Personnel 18 |
Reinstatement list |
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Can an employee directly supervise a relative Personnel 19 |
No |
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Can a public service employee compete for regular employment with the COM while continuing their public service Personnel 19 |
Yes |
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An employee that is promoted shall receive Personnel 20 |
A salary that is AT LEAST the same or higher than the salary received at the former range. |
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Increases greater than __% shall be in accordance with approval processes established by the city manager Personnel 21 |
5% |
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An employee that is demoted for disciplinary reasons shall be paid at the highest step in the lower pay range that is at least __ % lower than the employees salary prior. Personnel 21 |
5% |
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The demoted employee will be placed on disciplinary probation for how long Personnel 22 |
One year |
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If an employee’s overall performance rating is _____ the employee May receive one pay reduction not to exceed 5% Personnel 23 |
Performance improvement required |
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Upon recommendation of a reduction in pay the employee will he noticed that what will be held Personnel 23 |
Pre-deprivation hearing |
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If an employee received an exceptional performance recognition, the amount can not exceed Personnel 23 |
2.5% net of the employees current pay range and step salary |
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Employees hire prior to ____ Will receive 10% in stability pay Personnel 24 |
July 1, 1988 |
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Employees hired between July 1, 1988 to ___ will revive 5% stability pay Personnel 24 |
June 30,1992 |
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Employees hired after ___ will not receive stability pay Personnel 24 FC |
July 1, 1992 |
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The amount of stability pay is determined by what Personnel 24 |
Employees biweekly pay |
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Fire personnel (24 hour shift) can revive OT for hours worked in excess of ___ during the 27 day working period Personnel 25 |
204 |
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What does compensatory time at for each hour of OT worked Personnel 25 |
1.5 hours for each hour of OT |
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All requests for absence should be submitted to the employees supervisor at least __ hours prior to the absence Personnel 27 |
48 hours |
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For the 1st instance of an undecided absence what happens Personnel 27 |
Non disciplinary corrective action |
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Second instance of unexcused absence within 12 month of first what happens Personnel 27 |
Written reprimand |
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3rd instance unexcused absence within 12 month period what happens Personnel 27 |
Suspension of 1 day, or discipline up to and including termination |
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3rd instance unexcused absence within 12 month period what happens Personnel 27 |
Suspension of 1 day, or discipline up to and including termination |
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For the 4th instance of unexcused absence in 12 month period what happens Personnel 27 |
Employee dismissed |
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Any unexcused absence of ___ Consecutive work days or __ 24 hour work shifts or more is considered abandonment of COM employment Personnel 27 |
3, 2 |
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Fire personnel working 24 hour shifts are paid ___ hours at their effective hourly rate for holidays Personnel 28 |
11.2 hours |
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Fire personnel working a 24 hour shift accrue how much vacation? Year 0-2 Year 2+ Personnel 29 |
0-2= 4.9 hours per pay period, 7 hours granted on January 1 each year 2+= 7.7 per pay period, additional 1.4 granted on January 1 |
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In order to accrue vacation time for the pay period, what is the minimum amount of hours that fire personnel (24 hour shift) need to work Personnel 30 |
54 hours in a biweekly period |
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What is the max vacation hours Personnel 30 |
336 hours |
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What is the max sick time |
1456 |
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In order to receive payment for excess vacation hours, how many vacation hours must be taken yearly Personnel 30 FC |
112 |
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For sick time, how many hours are accrued per 24 hours worked Personnel 32 |
1.4 hours |
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Fire personnel (24 hour shift) are not to exceed sick time accrual of more than ___ hours in a calendar year Personnel 32 |
134.4 hours |
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Do employees accrue sick time while on dock status? Personnel 32 |
NO |
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Unused, max out, sick time hours can be Personnel 33 |
Converted to vacation hours |
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What do employees have to fill out in order to convert sick time to vacation time Personnel 33 |
Sick Time Conversion Electronic Form |
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Maxed out Sick time concerts to vacation how Personnel 33 |
1 hour for 1 hour |
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Retired employees will be compensated at a rate of __ % of accumulated sick hours up to a max of Personnel 33 |
50% 728 hours |
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For paid sick time absences of __ or more consecutive days, a manager may require reasonable documentation Personnel 34 |
3 |
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For non workplace injuries or illnesses, a department direction may require an employee to receive ____ Personnel 35 |
Independent Medical Exam (IME) |
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For non workplace injuries or illnesses, a department direction may require an employee to receive ____ Personnel 35 |
Independent Medical Exam (IME) |
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If the IME occurs on a schedule work day is the employee compensated for his time Personnel 35 |
Yes. Including travel to and from |
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All related expenses for the initial exam are covered by ___ . The employee is responsible for payment if Personnel 35 |
The employee’s department Additional treatment is required |
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A supervisor may not require disclosure of details relating to Personnel 35 |
Domestic violence Sexual violence Abuse or stalking details Details of emoloyee or family members health information |
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How much bereavement is allowed Personnel 36 |
48 hours, this time includes attending and/or preparing for funerals/memorial services |
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This program is an additional benefit offer by COM and will supplant the Worker’s Comp wages Personnel 36 |
Industrial Insurance Program |
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During a period of job-induced disability, the employee’s vacation and sick time accrual shall Personnel 36 |
Be frozen |
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An employee who is absent from work due to an industrial injury will have this time designated as Personnel 36 |
Family Medical Leave |
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Will holiday pay be paid to employees receiving industrial dock pay? Personnel 37 |
Yes, but they will not receive holiday premium (time and half) |
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In order to accrue paid time off, fire personnel (24 hour shift) must meet a minimum of __ hours in a biweekly period Personnel 37 |
54 |
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Employees on unpaid time off or in receipt of a paycheck that is insufficient to cover insurance costs are responsible for Personnel 37 |
Payment of the employee portion of the insurance premiums |
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What is "any authorized absence from work in excess of 30 days that is not covered by FMLA, Crime Victims' Right Act, or Military Leave Personnel 38 |
Special Leave
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Special Leave must be approved how Personnel 38 |
In advance IN WRITING by City Manager or City Manager Designee |
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Personnel 39 |
Sick Time, Vacation Time |
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Personnel 39 |
6 |
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In order to qualify for tuition reimbursement, a fire employee must have successfully completed __ year(s) of continuous service prior to the first day of the course |
1 |
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Personnel 42 |
12:01am 1200 am (midnight) |
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Personnel 43 |
2 |
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Personnel 43 |
3 |
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Personnel 43 |
Disciplinary probation |
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Personnel 44 |
12 months from the date of reclassification from FF Recruit upon completion of Training Academy |
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Probation may be extended __ time(s) in writing with the approval of Department Director Personnel 44 |
1 |
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Personnel 44 |
The original probation period
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Personnel 44 |
30 |
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Personnel 44 |
12 months |
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Personnel 44 |
YES, with approval from Department Director |
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Personnel 45 |
NO |
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While on disciplinary probation, an employee's salary may be no less than __% of their current salary Personnel 45 |
5 |
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Personnel 46 |
12 |
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Personnel 47 |
2 |
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Personnel 47 |
10 |
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Personnel 49 |
15 |
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Personnel 50 |
2. Disciplinary Probation 3. Suspension 4. Demotion 5. Dismissal |
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If a corrective action includes a reduction in pay or suspension of 16 hours or more it will get a Personnel 50 |
Pre-Deprivation Hearing |
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No employee shall be suspended for more than ___ work hours in a 12 month period Personnel 50 |
240 |
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Regarding a pre-deprivation hearing, the employee will be notified no less than __ working days (__ calendar days for FF) in advance of the hearing Personnel 54 |
2 |
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Any regular employee may appeal his/her dismissal in writing within __ days Personnel 54 |
10 |
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401 Overpayment |
Employees |
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Employees must notify who ASAP of any discrepancy or error in pay 401 Overpayment |
Payroll Division or Time and Labor |
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401 Overpayment |
Or Having the repayment deducted from subsequent paychecks |
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Employees are prohibited from using city social media sites for 359 Social Media |
to conduct private commercial transactions engage in private business activities |
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359 Social Media |
ensure your profile and related content reflect COM values and conforms to management policies |
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Employees who have lost their driving privileges as a result of a DUI offense shall 347 DUI |
NOT drive City vehicle and shall not drive their personal vehicle for work purposes |
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If an employee receives a DUI citation, they must 347 DUI |
Notify their immediate supervisor upon reporting to work |
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It is the responsibility of ___ to ensure their employees have a full understanding of the DUI policy and to enforce the policy 347 DUI |
EVERY SUPERVISOR |
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347 DUI |
Notify the Human resources department and immediately remove employee from driving privileges at work |
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Failure to report a DUI offense as required shall result in 347 DUI |
Separate from the COM |
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employees who are required to serve 30 or more consecutive days in jail for a DUI offense will be 347 DUI |
Dismissed from COM
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If the DUI is drug related, it will result in 347 DUI |
Dismissal from COM |
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335 Tuition Reimbursement |
Meets Requirements |
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Tuition Reimbursement is subject to 335 Tuition Reimbursement |
Budget Availability Department Discretion |
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A change to the approved original Tuition Reimbursement Request (courses added or dropped) must be submitted within ____ of the change 335 Tuition Reimbursement |
One week (7 days) |
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335 Tuition Reimbursement |
One |
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335 Tuition Reimbursement |
ASU |
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335 Tuition Reimbursement |
NO |
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335 Tuition Reimbursement |
Up front (prior to course completion) or Upon course completion and grade verification (up to 30m days after) |
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Employees must receive a "_" or better in a course 335 Tuition Reimbursement |
C |
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335Tuition Reimbursement |
30 |
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335 Tuition Reimbursement |
or if the course is dropped |
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335 Tuition Reimbursement |
24 |
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313 EAP |
Confidential |
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313 EAP |
Employees and all members of their immediate family/household
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313 EAP |
The employee
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Employees who are exposed to any of the listed events are provided up to __ visits of counseling per event per year. 313 EAP |
12 |
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It is the responsibility of the ___ to recommend employees in need of professional counseling services to seek EAP assistance 313 EAP |
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T/F: Supervisors may mandate an employee to receive EAP services 313 EAP |
TRUE |
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313 EAP |
Disciplinary Action |
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unwelcome behavior towards another individual which has the purpose or effect of unreasonably interfering with that person's work performance or creating an intimidating or hostile work environment 308 Harassment and Discrimination |
Workplace Harassment
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When an individual is treated differently because of their race, color, national origin, disability, religion, sex, sexual orientation, etc 308 Harassment and Discrimination |
Workplace Discrimination
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308 Harassment and Discrimination |
File a complaint using the Workplace Harassment/Discrimination Complaint Form. Encouraged to go directly to HR |
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A verbal complaint may be made how 308 Harassment and Discrimination |
By speaking with a HR Rep |
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305-2 Hazard Communication |
Safety Services |
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305-2 Hazard Communication |
The Supervisor
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City employees who drive a city owned vehicle or who use their own POV for work are required to 305-1 Seatbelts |
WEAR YOUR SEATBELT |
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It is the responsibility of the department head to determine the appropriate method of disposal for consumable items and personable property costing less than $___ and with a usable life of less than 205 Disposal |
1 year |
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Except for small value consumable items, no city personal property shall be disposed of, unless approved by 205 Disposal |
Department head or designee
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What are the disposal methods 205 Disposal |
Sale by Public Sale or Public Auction Sale by Sealed Bid Negotiated Sales Donation Scrap |
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Sale proceeds shall be deposited within __ business day(s) after receipt 205 Disposal |
1 |
