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10 Cards in this Set
- Front
- Back
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Letterhead
Preprinted stationery that includes the company name, logo, address, and other optional information such as telephone number and fax number. |
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Dateline
Date the letter is prepared. Position about 2" (tap ENTER 3 times) or use the Center Page command. Be sure to begin at least 0.5" below the letterhead. |
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Letter Address
Complete address of the letter recipient. Begin two lines below the date (tap ENTER twice). Generally includes receiver's name, company name, street address, city, state, and ZIP code. Include a personal title, e.g., Mr., Mrs., Dr. Remove the extra spacing between the lines of the letter address. |
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Salutation (or greeting)
Begin one line below the letter address (tap ENTER once). Include courtesy title with person's name, e.g., Dear Mr. Smith. Do not use a first name unless you have a personal relationship with the recipient. The salutation should agree in number with the addressee. If the letter is addressed to more than one person, the salutation is plural. Ex: Dr. Alexander Gray = Dear Dr. Gray Dr. and Mrs. Thompson = Dear Dr. and Mrs. Thompson TMP Electronics, Inc. = Ladies and Gentlemen Unknown name = Dear (job title) |
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Body
Begin one line below the salutation. Use the 1.15 default line spacing; tap ENTER once between paragraphs. Use 'Ladies and Gentlemen' when addressing a company. |
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Complimentary closing
Begin one line below the body. Capitalize only the first letter of the closing. Choose a complimentary closing that reflects the relationship with the receiver. Use 'Sincerely' to show a neutral relationship, 'Cordially' for a friendly relationship, and 'Respectfully' when requesting approval. |
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Writer's Name and Title
Begin two lines below the complimentary closing (tap ENTER once). Include a personal title to designate gender only when the writer's name is not gender specific, such as Pat or Chris, or when initials are used, such as J. A. Moe. Key the name and title on either one or two lines, whichever gives better balance. Use a comma to separate name and title if on one line. If two lines are used, remove the added space between the two lines. |
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Reference Initials
Begin one line below the writer's name and title. Key reference initials, e.g., xx in lowercase. Replace xx with your initials. |
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Enclosures
An item that is included with the letter. Key an enclosure notation one blank line below the reference initials. Tap TAB to align the enclosures at 1.0". |
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Copy Notation
Indicates that a copy of the document has beed sent the the person(s) listed. Key the copy notaion one line below the reference intials or enclosure notation (if used). Tap the TAB to align the names. If necessary, click the Undo Automatic Capitalization button after keying the copy notation to lowercase the letter c. |
