Opnavinst 5112.6D 19 Mar 07 Ch 6

Front 1

What is the purpose of the Postal Advisor Program (PAP)? 6-1

Back 1

The Postal Advisor Program (PAP) has been established at selected areas with large concentrations of fleet and shore activities to assist commanding officers in the evaluation of their daily mail and postal operations and to provide technical training to personnel assigned to postal duties

Front 2

T or F. The PAP, in conjunction with the Navy Command Inspection Program
(SECNAVINST 5040.3 (NOTAL)) and reference (a), assists in complying
with the USPS and the DOD Postal Agreement. 6-1

Back 2

True

Front 3

What does the USPS and the DOD Postal Agreement require? 6-1

Back 3

This agreement requires
the military services to furnish personnel to conduct surveys,
inspections, investigations and audits of DOD postal operations, as needed, to verify that accountable postal effects are on hand and
properly protected, all revenue due the postal service is being
collected and properly accounted for and that service rendered is efficient and per USPS and DOD regulations

Front 4

What program provides additional training to Navy graduates of the Interservice
Postal Training Activity who are proficient enough to conduct entry level postal finance business under supervision, but who still require additional guidance to become well-rounded members of the postal community. 6-1

Back 4

The Postal Advisor Program (PAP)

Front 5

Postal Advisor billets are under the operational control of who? 6-1

Back 5

COMFLTFORCOM, COMPACFLT, and COMUSNAVEUR and administered by COMFISCs
for the respective Fleet Commander (FLTCOM) through a fleet postal
officer/regional postal manager

Front 6

What will postal advisors be issued? 6-1

Back 6

Postal advisors will be issued a letter of designation and suitable identification by the applicable FLTCOM or FISC commanding officer

Front 7

Who issues a letter of designation for postal advisors? 6-1

Back 7

the applicable FLTCOM or FISC commanding officer

Front 8

T of F. Personnel assigned to these billets will be attached to the command to which ordered for non-administrative support purposes only. 6-1

Back 8

False. Personnel assigned to these billets will be attached to the command to which ordered for administrative support purposes only

Front 9

Who will be responsible for
the assignment of duties and for the funding of any TAD or travel required in the performance of official postal advisor duties. 6-1

Back 9

FLTCOM's

Front 10

What will Commands to which the postal advisor is assigned be responsible for?

Back 10

providing adequate office space

Front 11

What is the postal advisor's mission? 6-1

Back 11

The postal advisor's mission is to provide assistance; guidance and training to MPCs and other personnel assigned postal duties at MPOs and mailrooms operated by the Navy

Front 12

To satisfy the requirements of
paragraph 603, what is another mission of the postal advisor? 6-1 / 6-2

Back 12

To satisfy the requirements of
paragraph 603, they also provide postal assessment visits when requested, or needed, to all Navy activities that operate post offices or mailrooms; conduct follow-up visits ensuring correction of
discrepancies; provide the necessary guidance on an individual basis or in a classroom environment and ensure that all personnel assigned postal duties are fully trained and knowledgeable in the full scope of their postal responsibilities

Front 13

What are the 6 locations where PAPs will be administered by the respective FLTCOM through postal advisor billets currently established? 6-2

Back 13

Norfolk, VA; Mayport, FL; San Diego, CA; Pearl Harbor, HI; Yokohama, Japan and Naples, Italy

Front 14

Who shall be responsible for personnel assigned to postal advisor billets?

Back 14

the respective FLTCOM postal officer

Front 15

Who is responsible for conducting postal assessment and training visits at MPOs aboard ships and MPOs and mailrooms at shore stations/activities in
their area of responsibility? 6-2

Back 15

Postal advisors'

Front 16

How will postal assessments will be conducted? 6-2

Back 16

Postal assessments will be conducted utilizing the Postal Assessment Checklist, OPNAV Form 5119/2

Front 17

What is OPNAV Form 5119/2? 6-2

Back 17

Postal Assessment Checklist

Front 18

T or F. Postal Assessment Checklist, OPNAV Form 5119/2 can be found online. 6-2

Back 18

True

Front 19

What is the website where you can find the Postal Assessment Checklist, OPNAV Form 5119/2? 6-2

Back 19

https://forms.daps.dla.mil

Front 20

When designated postal advisors make postal assessment visits, who do they report to? 6-2

Back 20

postal advisors will report to the commander, commanding officer, chief of staff or executive officer, present their credentials, and state the purpose of the visit

Front 21

T or F. Upon conclusion of the postal assessment visit, an
informal oral or written debrief will be given to the DIVO, LCPO, LPO, and WCS. 6-2

Back 21

FALSE. Upon conclusion of the postal assessment visit, an
informal oral or written debrief will be given to the commanding officer or executive officer and the supply officer of the command
visited

Front 22

T or F. Assistance will be offered during the postal assesment visit to correct any discrepancies that may have been noted. 6-2

Back 22

True

Front 23

T or F. Any evidence of depredations, shortages or misappropriation of postal monies discovered during
postal assessment visits should be reported by the Supply Officer.

Back 23

False. Any evidence of depredations, shortages or misappropriation of postal monies discovered during
postal assessment visits should be reported by the command

Front 24

T or F. You should actively solicit the involvement of your Divisio Officer to ensure all ships and shore stations/activities receive postal assessment visits on a regular basis. 6-2

Back 24

False. Actively solicit the involvement of commanding officers to
ensure all ships and shore stations/activities receive postal
assessment visits on a regular basisi

Front 25

When should pre-deployment postal assessments aboard
ships be scheduled and conducted? 6-2

Back 25

45-60 days prior to extended deployments

Front 26

What should pre-deployment postal assessments aboard
ships 45-60 days prior to extended deployments cover? 6-2

Back 26

These visits should
cover, but are not limited to, adequacy of flexible credit, actual stamp stock on board, blank money order forms on hand, proper dispatch
labels, forms, equipment and supplies, required publications and mail routing responsibilities

Front 27

What OPNAV Form should yuo use for Pre-deployment postal assessments? 6-2

Back 27

OPNAV Form 5119/2

Front 28

T or F. Upon request, you should assist USPS inspectors, Naval Criminal Investigative Service Regional Office (NAVCISREGO) special agents, and individuals designated to conduct the Manual of Judge Advocate General investigations concerning postal matters aboard ships and at shore stations/ activities. 6-2 / 6-3

Back 28

True

Front 29

T or F. When requested, augment command inspection teams of immediate unit commanders for the purpose of conducting the postal functional area inspection. 6-3

Back 29

True

Front 30

T or F. Submit on a weekly basis, a summary report in the format specified by the commanding officer. 6-3

Back 30

FALSE. Submit on a monthly basis, a summary report in the format specified by the cognizant fleet postal officer

Front 31

T or F. When requested, audit the official mail stamp stock assigned to the command and conduct an assessment of the official mail program. 6-3

Back 31

True

Front 32

Assessments of Navy shipboard post offices will be accomplished under the auspices of who? 6-3

Back 32

the Navy Command Inspection Program (SECNAVINST
5040.3) and reference (a)

Front 33

Who shall request the appropriate FLTCOM designate members of the PAP to augment the immediate unit commander's inspection team? 6-3

Back 33

The TYCOM

Front 34

When are Navy command assessments of ships held? 6-3

Back 34

At 12-18 month intervals,

Front 35

Who will request Navy command assessments of ships? 6-3

Back 35

commanding officers will request postal assessment visits by PAP members between formal command inspections

Front 36

When will a formal inspection or postal assessment visit will be conducted on each shipboard post office? 6-3

Back 36

At no less than 18-month intervals, imag

Front 37

Who will utilize the Postal Assessment Checklist, OPNAV Form 5119/2, developed for use at all Navy post offices when conducting
assessments? 6-3

Back 37

The postal advisor

Front 38

When do Shore-based post offices receive a formal postal inspections? 6-3

Back 38

No less than every 12 months

Front 39

Who will be present during all assessments of the post office? 6-3

Back 39

The command postal officer

Front 40

At the end of each quarter, the FLTCOMs will submit the results of the Postal Assistance Visits (PAV) for the quarter to who?

Back 40

COMNAVSUPSYSCOM.

Front 41

What will the results of the Postal Assistance Visits (PAV) include? 6-3

Back 41

The results will include the date of inspection and grade given for each assessment

Front 42

T or F. The LCPO and LPO are required to perform weekly inspections of the
post office. 6-3

Back 42

False. Postal officers are required to perform weekly inspections of the
post office

Front 43

What is the form number for the Postal Officer's Weekly Inspection Checklist? 6-3

Back 43

OPNAV Form 5119/1

Front 44

What is OPNAV Form 5119/1? 6-3

Back 44

the Postal Officer's Weekly Inspection Checklist

Front 45

How long will the weekly inspection checklist be kept on file for? 6-3

Back 45

One year