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45 Cards in this Set

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What is the purpose of the Postal Advisor Program (PAP)? 6-1
The Postal Advisor Program (PAP) has been established at selected areas with large concentrations of fleet and shore activities to assist commanding officers in the evaluation of their daily mail and postal operations and to provide technical training to personnel assigned to postal duties
T or F. The PAP, in conjunction with the Navy Command Inspection Program
(SECNAVINST 5040.3 (NOTAL)) and reference (a), assists in complying
with the USPS and the DOD Postal Agreement. 6-1
True
What does the USPS and the DOD Postal Agreement require? 6-1
This agreement requires
the military services to furnish personnel to conduct surveys,
inspections, investigations and audits of DOD postal operations, as needed, to verify that accountable postal effects are on hand and
properly protected, all revenue due the postal service is being
collected and properly accounted for and that service rendered is efficient and per USPS and DOD regulations
What program provides additional training to Navy graduates of the Interservice
Postal Training Activity who are proficient enough to conduct entry level postal finance business under supervision, but who still require additional guidance to become well-rounded members of the postal community. 6-1
The Postal Advisor Program (PAP)
Postal Advisor billets are under the operational control of who? 6-1
COMFLTFORCOM, COMPACFLT, and COMUSNAVEUR and administered by COMFISCs
for the respective Fleet Commander (FLTCOM) through a fleet postal
officer/regional postal manager
What will postal advisors be issued? 6-1
Postal advisors will be issued a letter of designation and suitable identification by the applicable FLTCOM or FISC commanding officer
Who issues a letter of designation for postal advisors? 6-1
the applicable FLTCOM or FISC commanding officer
T of F. Personnel assigned to these billets will be attached to the command to which ordered for non-administrative support purposes only. 6-1
False. Personnel assigned to these billets will be attached to the command to which ordered for administrative support purposes only
Who will be responsible for
the assignment of duties and for the funding of any TAD or travel required in the performance of official postal advisor duties. 6-1
FLTCOM's
What will Commands to which the postal advisor is assigned be responsible for?
providing adequate office space
What is the postal advisor's mission? 6-1
The postal advisor's mission is to provide assistance; guidance and training to MPCs and other personnel assigned postal duties at MPOs and mailrooms operated by the Navy
To satisfy the requirements of
paragraph 603, what is another mission of the postal advisor? 6-1 / 6-2
To satisfy the requirements of
paragraph 603, they also provide postal assessment visits when requested, or needed, to all Navy activities that operate post offices or mailrooms; conduct follow-up visits ensuring correction of
discrepancies; provide the necessary guidance on an individual basis or in a classroom environment and ensure that all personnel assigned postal duties are fully trained and knowledgeable in the full scope of their postal responsibilities
What are the 6 locations where PAPs will be administered by the respective FLTCOM through postal advisor billets currently established? 6-2
Norfolk, VA; Mayport, FL; San Diego, CA; Pearl Harbor, HI; Yokohama, Japan and Naples, Italy
Who shall be responsible for personnel assigned to postal advisor billets?
the respective FLTCOM postal officer
Who is responsible for conducting postal assessment and training visits at MPOs aboard ships and MPOs and mailrooms at shore stations/activities in
their area of responsibility? 6-2
Postal advisors'
How will postal assessments will be conducted? 6-2
Postal assessments will be conducted utilizing the Postal Assessment Checklist, OPNAV Form 5119/2
What is OPNAV Form 5119/2? 6-2
Postal Assessment Checklist
T or F. Postal Assessment Checklist, OPNAV Form 5119/2 can be found online. 6-2
True
What is the website where you can find the Postal Assessment Checklist, OPNAV Form 5119/2? 6-2
https://forms.daps.dla.mil
When designated postal advisors make postal assessment visits, who do they report to? 6-2
postal advisors will report to the commander, commanding officer, chief of staff or executive officer, present their credentials, and state the purpose of the visit
T or F. Upon conclusion of the postal assessment visit, an
informal oral or written debrief will be given to the DIVO, LCPO, LPO, and WCS. 6-2
FALSE. Upon conclusion of the postal assessment visit, an
informal oral or written debrief will be given to the commanding officer or executive officer and the supply officer of the command
visited
T or F. Assistance will be offered during the postal assesment visit to correct any discrepancies that may have been noted. 6-2
True
T or F. Any evidence of depredations, shortages or misappropriation of postal monies discovered during
postal assessment visits should be reported by the Supply Officer.
False. Any evidence of depredations, shortages or misappropriation of postal monies discovered during
postal assessment visits should be reported by the command
T or F. You should actively solicit the involvement of your Divisio Officer to ensure all ships and shore stations/activities receive postal assessment visits on a regular basis. 6-2
False. Actively solicit the involvement of commanding officers to
ensure all ships and shore stations/activities receive postal
assessment visits on a regular basisi
When should pre-deployment postal assessments aboard
ships be scheduled and conducted? 6-2
45-60 days prior to extended deployments
What should pre-deployment postal assessments aboard
ships 45-60 days prior to extended deployments cover? 6-2
These visits should
cover, but are not limited to, adequacy of flexible credit, actual stamp stock on board, blank money order forms on hand, proper dispatch
labels, forms, equipment and supplies, required publications and mail routing responsibilities
What OPNAV Form should yuo use for Pre-deployment postal assessments? 6-2
OPNAV Form 5119/2
T or F. Upon request, you should assist USPS inspectors, Naval Criminal Investigative Service Regional Office (NAVCISREGO) special agents, and individuals designated to conduct the Manual of Judge Advocate General investigations concerning postal matters aboard ships and at shore stations/ activities. 6-2 / 6-3
True
T or F. When requested, augment command inspection teams of immediate unit commanders for the purpose of conducting the postal functional area inspection. 6-3
True
T or F. Submit on a weekly basis, a summary report in the format specified by the commanding officer. 6-3
FALSE. Submit on a monthly basis, a summary report in the format specified by the cognizant fleet postal officer
T or F. When requested, audit the official mail stamp stock assigned to the command and conduct an assessment of the official mail program. 6-3
True
Assessments of Navy shipboard post offices will be accomplished under the auspices of who? 6-3
the Navy Command Inspection Program (SECNAVINST
5040.3) and reference (a)
Who shall request the appropriate FLTCOM designate members of the PAP to augment the immediate unit commander's inspection team? 6-3
The TYCOM
When are Navy command assessments of ships held? 6-3
At 12-18 month intervals,
Who will request Navy command assessments of ships? 6-3
commanding officers will request postal assessment visits by PAP members between formal command inspections
When will a formal inspection or postal assessment visit will be conducted on each shipboard post office? 6-3
At no less than 18-month intervals, imag
Who will utilize the Postal Assessment Checklist, OPNAV Form 5119/2, developed for use at all Navy post offices when conducting
assessments? 6-3
The postal advisor
When do Shore-based post offices receive a formal postal inspections? 6-3
No less than every 12 months
Who will be present during all assessments of the post office? 6-3
The command postal officer
At the end of each quarter, the FLTCOMs will submit the results of the Postal Assistance Visits (PAV) for the quarter to who?
COMNAVSUPSYSCOM.
What will the results of the Postal Assistance Visits (PAV) include? 6-3
The results will include the date of inspection and grade given for each assessment
T or F. The LCPO and LPO are required to perform weekly inspections of the
post office. 6-3
False. Postal officers are required to perform weekly inspections of the
post office
What is the form number for the Postal Officer's Weekly Inspection Checklist? 6-3
OPNAV Form 5119/1
What is OPNAV Form 5119/1? 6-3
the Postal Officer's Weekly Inspection Checklist
How long will the weekly inspection checklist be kept on file for? 6-3
One year