Office Administration Cps Chapter 5 Vocabulary

Front 1

Ad hoc committee

Back 1

Group of people assigned on a temporary basis to investigate a particular event or problem that has occurred within the organization.

Front 2

Agenda

Back 2

List of items of business to be presented and/or discussed during a formal meeting.

Front 3

Audio conference

Back 3

Formal meeting set up so that several business executives from different geographic locations can "meet" through telephone communications; another term for teleconferencing.

Front 4

Committee

Back 4

Group of people who are meeting to accomplish a specific task.

Front 5

Computer conference

Back 5

Formal meeting set up so participants can use computer terminals to transmit information to other members of the group for either simultaneous or delayed response.

Front 6

Conference

Back 6

Formal meeting of a group of people with a common purpose.

Front 7

Conferencing

Back 7

Use of telephone and computer systems to create networks necessary in order to meet with others without having to leave the office.

Front 8

Convenience motions

Back 8

Motions that affect the comfort of the members of the group that is meeting.

Front 9

Convention

Back 9

Type of conference that is typically sponsored by a professional association.

Front 10

Data conference

Back 10

Formal meeting using computers arranged so that two or more participants simultaneously have access to a document for review and editing.

Front 11

Diversity

Back 11

Characteristic of members of a workforce that consists of people with different personal characteristics, physical abilities, and employment opportunities.

Front 12

Document camera

Back 12

Smart podium equipment that projects hard copy or transparencies as visuals on a projection screen in front of the room.

Front 13

Electronic blackboard

Back 13

Device used with teleconferences to transmit visuals to other locations that consists of a pressure-sensitive blackboard, microphone, and speaker at one location and a television monitor, microphone, and speaker at additional locations as well.

Front 14

Formal meeting

Back 14

Meeting planned and scheduled in advance so that participants know ahead of time the agenda items to be presented and discussed.

Front 15

Glass ceiling

Back 15

Invisible barrier to advancement to higher-level corporate positions, usually experienced by women and members of minority groups.

Front 16

Incidental motions

Back 16

Motions arising from pending questions that must be decided before the question to which the incidental motion pertains is decided

Front 17

Informal meeting

Back 17

Discussion by a small number of people (two to five) about a particular business issue or concern.

Front 18

Jargon

Back 18

Technical language pertinent to a specific profession or group.

Front 19

Main motion

Back 19

An item of business presented to a group in the form of a motion that has the lowest precedence in rank among all types of motions.

Front 20

Minutes

Back 20

Official report of a meeting that summarizes the business that has been transacted, reports that have been presented and discussed, and any other significant events occurring during the meeting.

Front 21

Parliamentary procedures

Back 21

Application of a set of rules and principles for conducting formal meetings efficiently and orderly; appropriate conduct of business meetings as specified in specific references

Front 22

Petition

Back 22

Formal statement signed by those who are eligible to sign it asking for a specific action to be taken.

Front 23

Privileged motions

Back 23

Motions that take precedence over all other motions, such as a motion to take a recess or a motion to adjourn.

Front 24

Quorum

Back 24

Required number of voting members who must be present to transact business

Front 25

Resolution

Back 25

Formal expression of an entire group's appreciation, congratulations, or sympathy directed toward a particular individual or group.

Front 26

Standing committee

Back 26

Group of people appointed for a definite term and assigned specific objectives to accomplish within that period of time.

Front 27

Subsidiary motion

Back 27

Motion that assists, modifies, or disposes of the main motion and that must be acted on before the group returns to the main motion.

Front 28

Teleconference

Back 28

Formal meeting set up so that several business executives from different geographic locations can "meet" through telephone communications. Also called audio conferencing.

Front 29

Transparency

Back 29

Acetate sheet containing an image burned or drawn on it that can be projected on a screen or wall.

Front 30

Videoconference

Back 30

Formal meeting set up for a scheduled date and time in which participants are able to communicate with each other by viewing and listening to one another on closed-circuit television.