Notary Public (Ny) Study Cards

Front 1

Acknowledgment

Back 1

A formal declaration, before a notary public (or a duly authorized officer).

Front 2

Administrator

Back 2

A person appointed by court, to manage the estate of a deceased person, who Left no will.

Front 3

Affiant

Back 3

Signer of Affidavit

Front 4

Affidavit

Back 4

A statement signed and duly sworn by the maker before a notary public.

Front 5

Affirmation

Back 5

A form of an oath given, when someone declines swearing an oath for religious or ethical reasons.

Front 6

Apostille (document)

Back 6

Department of state verifying/authenticating a notary's signature and office in another Jurisdiction (State Seal incl.).

Hint 6

Get out of town

Front 7

Attest

Back 7

To bear WITNESS, to the execution of a Written Instrument, at the request of an individual.

Front 8

Attestation Clause

Back 8

A clause, where the witnesses, certify that the instruments, have been executed.

Hint 8

Ex. At the end of a will

Front 9

Authentication

Back 9

A county clerk certificate, that verifies the authenticity, and authority, of a notary public.

Front 10

Bill of Sale

Back 10

A document given to pass personal property from a vendor to vendee.

Front 11

Certified Copy

Back 11

A public record COPY verified/certified as true copy.

Front 12

Chattel

Back 12

Personal property ; movable property.

Hint 12

Mines; I own it

Front 13

Chattel Paper

Back 13

Legal paper stating money is owed.

Hint 13

Obligation to pay/ security int.

Front 14

Codicil (document)

Back 14

The amendment form to modify a will that was previously drawn and executed.

Front 15

Consideration

Back 15

Anything of value given to enter a contract. It may be Money, personal Services, or even love and affection.

Hint 15

Contract

Front 16

Constituents

Back 16

Customers/ Those who notary services are provided for.

Hint 16

Thank you for shopping

Front 17

Contempt of Court

Back 17

Behavior that is disrespectful of the court authority and disruptive to court proceedings.

Front 18

Contract

Back 18

An agreement with legal power, which 2 parties render to each other that which is in the agreement.

Front 19

Conveyance (Deed)

Back 19

A written instrument (Other than a will), that outlines how real property will be executed/divided.

Front 20

County Clerks Certificate

Back 20

($3.00) Verifies the authenticity and authority of a notary.

Hint 20

$3.00

Front 21

Deponent (Affiant)

Back 21

Person giving oath and testimony to written statements or a deposition.

Front 22

Deposition

Back 22

Testimony of a witness (under oath), that was not given in court but intended to be used at a trial or hearing.

Hint 22

Attest for later

Front 23

Duress

Back 23

Forcing someone to do something, unlawfully under pressure, against their own will.

Hint 23

Coerce

Front 24

Escrow

Back 24

Property held by a third person (depository), that will be delivered to another upon the fulfillment of some condition.

ex. Escrow account

Front 25

Executor

Back 25

A person named (by the will maker) to carry out the executions of a will.

Hint 25

Like administrator, but not.

Front 26

Ex Parte

Back 26

A Hearing or Examination, presented with only one party present and the other, Not present.

Hint 26

Plaintiff + Defendant - 1

Front 27

Felony

Back 27

Crime punishable by death or imprisonment.

Class D Felony= 7 Years

Class E Felony= 4 Years

Front 28

Guardian

Back 28

The person in charge of a minor in some way shape or form.

Front 29

Judgment

Back 29

Decree by the court that an individual is indebted to another, for a fixed amount as outlined in the document.

Hint 29

NOW

Front 30

Jurat (Oath, Swear)

Back 30

Part of an affidavit, where the notary certifies it was sworn before him/her.

Hint 30

Front 31

Laches

Back 31

Delay; Negligence in asserting a claim.

Hint 31

You snooze, you lose...

Front 32

Lease

Back 32

A contract, which rent, for a time frame is indicated, and the ownership rights to the property is transferred for that (time/rent) agreement.

Front 33

Lien

Back 33

A legal right/claim/or hold on some type of collateral (property;money) to satisfy a debt.

Front 34

Litigation

Back 34

The act of carrying on a lawsuit.

Front 35

Misdemeanor

Back 35

Any crime other than a felony

Class A= 1 Year

Professional Misconduct

Front 36

Mortgage on Real Property

Back 36

A duly executed written instrument, which creates a lien on real estate as security for the payment of a specific debt.

Front 37

Notary Public

Back 37

A public officer; executes acknowledgments, deeds, writings to render them as evidence of the facts therein contained.

Hint 37

No hint on this one...

Front 38

Oath

Back 38

A verbal pledge given by an individual, with conscience of responsibility to God, acknowledging punishment from God for falsehood.

Front 39

Plaintiff

Back 39

A person who starts a suit; brings civil action against another in a proceeding.

Front 40

Power of Attorney

Back 40

A written statement by an individual, authorizing another person the power to act for them.

Front 41

Presentment

Back 41

The act of producing a negotiable security instrument for payment or acceptance.

Front 42

Proof of Execution

Back 42

A formal declaration under oath/affirmation; made by subscribed witness, the signing of a document concerning (putting forth of) residence; this person would know, and see the person who is signing the document, as they sign it.

Front 43

Protest

Front 44

Seal

Back 44

*** Only refers to "Metal Embosser Seal", NOT inked rubber stamp.***
1. NYS laws DO NOT require use of seals by notaries.

2. If seal is used, it should fully identify notary public, his authority and jurisdiction.

3. Only needs *Name of Notary + "Notary Public, State of New York"

Front 45

Statute of Frauds

Back 45

State Law; Certain contracts must be in writing or partially complied with in order to be enforceable by law.

Front 46

Statute of limitations

Back 46

A law that limits the time, where civil/criminal legal action must be started.

Front 47

Subordinate Clause

Back 47

A clause, permitting mortgage to be placed at a later date; has priority over existing mortgage.

Front 48

Subscribe

Back 48

To Sign something; Complete

Hint 48

Front 49

Subscribed

Back 49

To have Signed/completed

Front 50

Sunday

Back 50

Notaries may administer oaths and take affidavits/acknowledgements on Sunday; No depositions on Sunday.

Front 51

Swear

Back 51

Term for every mode authorized by law for administering oath or affirmation.

Front 52

Sworn

Back 52

Completed Oath or affirmation, administered by notary.

Front 53

Testator

Back 53

Person making a will (Male)

Hint 53

Front 54

Testatrix

Back 54

Person making a will (Female)

Hint 54

Front 55

Will

Back 55

A document created as a specific guideline of what is to happen after a person's death.

Front 56

What information should appear on a document when properly notarized?

Back 56

1. Venue (state of New York; County of ______)

2. Notary's Signature

Permanent black ink hand written or stamped the following five lines.

1. Your Name

2. Notary Public State of NY

3. Commission #

4. Qualified in _____ County

5. Date Commission Expires

Front 57

Notary signature and stamp should always appear ________ that of the constituent.

Back 57

BELOW

Front 58

*** DO NOT ***

NOTARIZE THE

FOLLOWING (and other do not's)

Back 58

- Will or Codicil- attestation clause

- Photocopied signatures

- Draw up Legal documents, unless acting in the scope of employment.

- Never leave blanks when notarizing a document.

- Can not take acknowledgments of parties, or serve as a witness to marriage.

-