New Contracting Cdcs Volume 3

Front 1

When could a contract award to the contractor with the lowest evaluated price not be beneficial to the government?

Back 1

When the total cost of subsequent contractual and administrative costs added to the original contract award
price exceed the bid price of the next lowest bidder.

Front 2

When determining the contractor’s ability to comply with the required or proposed delivery or
performance schedule, what must be taken into account?

Back 2

All of the contractor’s existing commercial and governmental business commitments.

Front 3

Identify two contractor actions that may be used to determine the contractor is nonresponsible in
the area of contractor performance record.

Back 3

A past failure to apply sufficient tenacity and perseverance to perform acceptably or failure to meet the
quality requirements of the contract.

Front 4

What may be used as acceptable evidence that a contractor has the ability to obtain the necessary
production, construction, and technical equipment and facilities to perform the contract?

Back 4

A commitment or explicit arrangement that will be in existence at the time of contractor award.

Front 5

What is the purpose of debarring and suspending contractors?

Back 5

To protect the public’s (government’s) interest.

Front 6

If a contractor has been convicted of fraud in connection with obtaining a contract, what action
must the debarring official take?

Back 6

Debar the contractor.

Front 7

What does “suspension of a contractor” mean?

Back 7

Action taken by a suspending official to disqualify a contractor temporarily from government contracting
and government-approved subcontracting.

Front 8

If legal proceedings are not initiated within 12 months after the date of the suspension notice,
what happens to the suspension?

Back 8

The suspension is terminated unless an assistant attorney general requests its extension; in which case, it
may be extended for an additional 6 months.

Front 9

Who is responsible for compiling and maintaining a current list of all parties debarred, suspended, proposed for debarment, or declared ineligible by agencies or by the Government Accountability Office?

Back 9

GSA.

Front 10

When a bid is received from a contractor listed in the List of Parties Excluded from Federal
Procurement and Nonprocurement Programs, what action should a CO take?

Back 10

Not evaluate or consider for award, unless the agency head or designee determines in writing that there is a
compelling reason to do so.

Front 11

What does the CO’s signature on a contract constitute?

Back 11

A determination that the prospective contractor is responsible with respect to that contract.

Front 12

Before making an award, what action must the CO take when the low responsive bidder offers a
price significantly below other bidders or the government estimate?

Back 12

Make an affirmative determination that the bidder can sustain the estimated loss, if any, and still be able to
perform the contract requirements.

Front 13

Give three examples of when it may be in the government’s interest to directly determine a
prospective subcontractor’s responsibility.

Back 13

When the prospective contract involves medical supplies, urgent requirement, or substantial subcontracting.

Front 14

When an offeror proposes more than one product that will meet the government’s need, how are
the offers evaluated?

Back 14

Each product is evaluated as a separate offer.

Front 15

What action does a CO take if a quote is significantly lower than other quotes received?

Back 15

Contact the vendor to verify that they understand the requirement and to validate their quote.

Front 16

When a quote will expire before an award can be made, what initial action should a CO take?

Back 16

Contact the vendor and request that the quote acceptance date be extended with no change in terms and
conditions or price increases.

Front 17

What clauses may be incorporated into commercial contracts by checking block 27b of the SF
1449?

Back 17

52.212-4 and 52.212-5.

Front 18

When may a time-and-materials contract be used for the acquisition of commercial items?

Back 18

When the CO executes a D&F stating no other contract type is suitable.

Front 19

When must a CO make a written commercial item determination?

Back 19

For acquisitions exceeding $1 million in value.

Front 20

What forms the basis of an evaluation of quotes?

Back 20

The basis established in the solicitation.

Front 21

How is the evaluation for an acquisition not exceeding the SAT commonly done?

Back 21

By comparing one offer or quote to another.

Front 22

When an offeror quotes FOB Origin and includes an additional cost for shipping how is the quote
evaluated?

Back 22

It is compared to other quotes inclusive of the transportation charges.

Front 23

When might it be in the government’s best interest to make multiple awards?

Back 23

When the overall cost of multiple awards, including the $500 evaluation factor, is less than that of making a
single award.

Front 24

If technical information is necessary for evaluation of offers, what actions should be taken during
market research?

Back 24

Review existing product literature available in the industry to determine its adequacy for purposes of
evaluation.

Front 25

From what sources should the CO gather information on a contractor’s past performance?

Back 25

A wide variety of sources both inside and outside the federal government.

Front 26

Past performance must be evaluated in all competitively negotiated acquisitions expected to
exceed what dollar amount?

Back 26

The SAT

Front 27

When a standing price quotation is used, what must the CO ensure before an award is made?

Back 27

That pricing information is current and the government obtains the benefit of maximum discounts.

Front 28

At what point does a purchase order become binding?

Back 28

When the supplier signs the purchase order or starts performance.

Front 29

If only one response is received to a solicitation, what must be included in the contract file?

Back 29

A statement of price reasonableness.

Front 30

In addition to comparative evaluations of competitive quotes, how may the CO determine that a
price is fair and reasonable?

Back 30

Using market research; comparison with previous purchase price; current price lists, catalogs,
advertisements; similar items in a related industry; value analysis; CO’s personal knowledge of the item;
independent government estimate; or any other reasonable basis.

Front 31

When must a CO determine price reasonableness for actions at or below the micro-purchase
threshold?

Back 31

When the CO suspects or has information to indicate the price may not be reasonable or are purchasing a
supply or service for which no comparable pricing information is readily available.

Front 32

When is the unpriced PO used?

Back 32

When it is impractical to obtain pricing in advance of issuance of the PO and the purchase is for repairs to
equipment requiring disassembly to determine the nature and extent of repairs, for material available from
only one source and for which cost cannot be readily established, or for supplies or service for which prices
are known to be competitive but exact prices are not known.

Front 33

What type of monetary limitation is placed on an unpriced PO?

Back 33

A realistic monetary limitation.

Front 34

What additional contracting action must be taken to finalize the price of an order if it is written
with a “not to exceed” amount?

Back 34

Definitized in writing by contract modification.

Front 35

Which clause is specifically required when issuing an unpriced PO?

Back 35

Notice to Supplier clause.

Front 36

If the contractor performs additional service on a “not to exceed” order without first obtaining the CO’s approval of additional costs, what action must the CO take?

Back 36

No action is required. While it is detrimental to the government not to pay for services received, the
government is under no obligation to pay the additional cost. The contractor does the additional work at the
risk of not receiving payment.

Front 37

When an acquisition does not exceed the SAT, when is the CO required to provide notification to unsuccessful quoters?

Back 37

When automatic notification is not provided through an e-commerce method and a quoter requests a brief
explanation of the basis for the contract award.

Front 38

When is a contractor obligated to provide supplies or services under a BPA?

Back 38

The government places an order and the contractor agrees to fulfill the order.

Front 39

Describe four instances when a CO may establish a BPA.

Back 39

(1) There is a wide variety of times in a broad class of supplies or services that are generally purchased, but
the exact items, quantities, and delivery requirements are not known in advance and may vary
considerably.
(2) There is a need to provide commercial sources of supply for one or more offices or projects in a given
area that do not have or need authority to purchase otherwise.
(3) When the use of this procedure would avoid the writing of numerous POs.
(4) There is no existing requirements contract for the same supply or service that the contracting activity is
required to use.

Front 40

How should a CO should select a contractor for award of a BPA?

Back 40

Consider suppliers whose past performance has shown them to be dependable, have offered quality
supplies or services at consistently lower prices, and have provided numerous purchases at or below the
SAT.

Front 41

How is pricing established on prepriced BPAs?

Back 41

Establishing firm unit prices by means of a price list.

Front 42

To what extent is the government obligated and where in the BPA can this information be found?

Back 42

The government is obligated only to the extent of authorized purchases actually made under the BPA.
There is no obligation attached to the original agreement and no minimum purchase amount required. The
government does not become obligated until a call is placed against the BPA. This is identified to the
contractor in the terms and conditions under “extent of obligation.”

Front 43

Individual purchases against a BPA must not exceed what dollar amount?

Back 43

The SAT.

Front 44

How are BPA calls recorded?

Back 44

On a call register.

Front 45

What information is contained in an Authorized Callers letter?

Back 45

The title of position or names of individuals authorized to place calls and the dollar limitation per purchase.

Front 46

How may an authorized caller place an order with a BPA holder? must a CO make a written commercial item determination?

Back 46

Either electronically, orally, or by a paper purchase document.

Front 47

What action must a CO take upon receipt of proposals and other source selection information?

Back 47

Safeguard from unauthorized disclosure and only release information to authorized personnel.

Front 48

How is source selection information identified?

Back 48

By marking the cover page and each page containing source selection information with the legend “Source
Selection Information—See FAR 2.101 and 3.104.”

Front 49

What types of information should be considered as source selection sensitive?

Back 49

(1) Bid prices submitted in response to an agency IFB, or lists of those bid prices before bid opening.
Proposed costs or prices submitted in response to an agency solicitation, or lists of those proposed
costs or prices.
(2) Source selection plans.
(3) Technical evaluation plans.
(4) Technical evaluations or proposals.
(5) Cost or price evaluations of proposals.
(6) Competitive range determinations that identify proposals that have a reasonable chance of being
selected for award of a contract.
(7) Rankings of bids, proposals, or competitors.
(8) Reports and evaluations of source selection panels, boards, or advisory councils.
(9) Other information marked as “Source Selection Information—See FAR 2.101 and 3.104” based on a
case-by-case determination by the head of the agency or the CO, that its disclosure would jeopardize
the integrity or successful completion of the federal agency procurement to which the information
relates.

Front 50

What types of sensitive information can potentially damage a company if disclosed in an
unauthorized manner?

Back 50

Cost or pricing data, contractor labor and overhead rates, technical approach for fulfilling a contract
requirement, and proprietary information about manufacturing processes, operations, or techniques.

Front 51

If a time is not specified in a solicitation, when are offers due?

Back 51

No later than 4:30 pm local time on the date that proposals are due.

Front 52

When is a proposal considered late?

Back 52

When received at the designated office after the exact time specified in the RFP.

Front 53

When may the government accept a late proposal?

Back 53

When its terms are more favorable to the government.

Front 54

After an award has been made, what must you do with late proposals and modifications not
considered?

Back 54

They are held unopened until after award and then retained with other unsuccessful proposals.

Front 55

How does a CO use past performance information in the evaluation of proposals?

Back 55

By analyzing the currency and relevance of past work and general trends in the contractor’s performance
history and making an assumption as to the ability of an offeror to perform the contract.

Front 56

How is past performance evaluated?

Back 56

Based on the approach described in the solicitation.

Front 57

When using the LPTA source selection process, how is past performance typically rated?

Back 57

On an “acceptable” or “unacceptable” basis.

Front 58

What type of past performance rating is given when an offeror’s performance record is unknown?

Back 58

Acceptable.

Front 59

How is the recency of past performance established in a proposal evaluation?

Back 59

Generally expressed as a time period (i.e. last 3 years) in the solicitation measuring the time that has
elapsed since the referenced past performance occurred.

Front 60

How is relevancy used in evaluating a proposal?

Back 60

To measure the extent of similarity between past contract efforts with the current requirement to include
complexity, dollar value, contract type, etc.

Front 61

When evaluating proposals for past performance relevancy, what rating is provided to an offeror
whose present/past performance involved similar scope and magnitude of effort?

Back 61

Relevant.

Front 62

What information is normally reviewed in a technical evaluation?

Back 62

Product literature, product samples (if requested), technical features, and warranty provisions.

Front 63

When determining the competitive range, what information, in addition to the technical
evaluation, must be considered?

Back 63

Cost or price.

Front 64

What type of ratings is established when developing criteria for the acceptability of a product or
service using LPTA?

Back 64

“Acceptable” or “Unacceptable”.

Front 65

What is the purpose of using technical evaluation factors?

Back 65

To assess whether the offeror’s proposal will satisfy the government’s minimum requirements

Front 66

What action may be taken when it becomes necessary to conduct discussions with only the most
highly rated proposals?

Back 66

Establish the competitive range.

Front 67

Which proposals are included in the competitive range?

Back 67

All of the most highly rated proposals.

Front 68

Who decides that a proposal should be excluded from the competitive range?

Back 68

Contracting officer.

Front 69

List three practices that should be avoided when determining the competitive range.

Back 69

Establishing arbitrary limits based on comparisons with the proposal with the most favorable evaluation,
establish limits based on the government’s estimate, or include any proposal if it is not among the most
highly rated.

Front 70

How many days does an offeror have to request a debriefing after being notified of exclusion
from the competitive range?

Back 70

3 days.

Front 71

What action may be taken by the CO if an offeror requests a preaward debriefing after the allotted time has elapsed?

Back 71

Approve or reject the request at the CO’s discretion since the government is not obligated to provide a
debriefing if an offeror does not submit a timely request.

Front 72

At a minimum, what information must be provided to offerors during a preaward debriefing?

Back 72

(1) The agency’s evaluation of significant elements in the offeror’s proposal. (2) A summary of the
rationale for eliminating the offeror from the competition. (3) Reasonable responses to relevant questions
about whether source selection procedures were followed.

Front 73

Define price analysis.

Back 73

The process of examining and evaluating a proposed price without evaluating its separate cost elements and
proposed profit.

Front 74

List the techniques that may be used to conduct price analysis.

Back 74

(1) Comparison of proposed prices received in response to the solicitation.
(2) Comparison of previously proposed prices and previous government and commercial contract prices
with current proposed prices for the same or similar items.
(3) Use of parametric methods/application of rough yardsticks.
(4) Comparison of proposed prices with independent government cost estimates.
(5) Comparison of proposed prices with prices obtained through market research for the same or similar
items.
(6) Analysis of pricing information provided by the offeror.

Front 75

Which price analysis technique utilizes the prices of various offers in response to the same
solicitation?

Back 75

Comparison of proposed prices.

Front 76

How are previously paid prices beneficial to price analysis?

Back 76

They may be used for comparison purposes as long as the prior price paid was determined fair and
reasonable, there has not been a significant time lapse, and the terms and conditions are not significantly
different.

Front 77

What must be accomplished when there are differences in the comparison of the IGE and an
offeror’s proposal?

Back 77

Conduct an analysis to determine reasoning for the variance and document the contract file.

Front 78

When price competition is not available, how does the CO provide the basis for negotiating
contract pricing?

Back 78

By using the cost estimates of the offeror and the government.

Front 79

When is a cost allocable to a government contract?

Back 79

When it is incurred specifically for the contract; benefits both the contract and other work, with the ability
to assign them proportionately; or is necessary to the overall operation of the business, although a direct
relationship to any particular cost objective cannot be shown.

Front 80

What is a direct cost?

Back 80

One that can be identified specifically with a particular final cost objective.

Front 81

What is an indirect cost?

Back 81

Any cost not directly identified with a single final cost objective (contract), but identified with two or more
final cost objectives (contracts) or with at least one intermediate cost objective.

Front 82

What expenses may be classified as G & A?

Back 82

Clerical and executive salaries, office rent, legal and audit fees, business salary, office supplies, etc.

Front 83

The Truth in Negotiations Act (TINA) requires offerors to submit and certify cost or pricing data when an acquisition exceeds what dollar amount?

Back 83

$700,000.

Front 84

List four exemptions to requiring certified cost or pricing data.

Back 84

1) Adequate price competition exists. (2) Prices are set by law or regulation. (3) Commercial items are
being acquired. (4) The requirement is waived by the HCA.

Front 85

If certified cost or pricing data was not originally required, when might it be necessary to request it after contract award?

Back 85

A modification is necessary and results in a pricing adjustment exceeding the cost or pricing data threshold.

Front 86

What is the government’s entitlement if, after award, cost and pricing data are found to be
inaccurate, incomplete, or noncurrent?

Back 86

A price adjustment, including profit or fee, of any significant amount by which the price was increased
because of the defective data.

Front 87

To what extent may the contracting officer require submission of information other than cost or
pricing data?

Back 87

Only to the extent necessary to determine reasonableness of the price.

Front 88

What are some examples of price information other than cost and pricing data information
elements?

Back 88

Catalog pricing, market pricing, other evidence of prices charged, services normally provided, normal order
size, annual volume of sales to similar customers, and lowest price charged other customers.

Front 89

When may a CO require an offeror to certify that other than cost or pricing data is accurate,
complete, or current?

Back 89

Never.

Front 90

What are the three types of exchanges?

Back 90

Clarifications, communications, or discussions/negotiations.

Front 91

What are exchanges with offerors when award without discussion is contemplated?

Back 91

Clarifications.

Front 92

Which type of exchange after receipt of proposal leads to the establishment of the competitive
range?

Back 92

Communications.

Front 93

What type of exchange allows the offeror the opportunity to revise its proposal?

Back 93

Discussions.

Front 94

Who may a CO hold discussions with?

Back 94

Each offeror within the competitive range.

Front 95

After discussions have begun, what action may be taken if an offeror originally in the competitive
range is no longer considered to be among the most highly rated offerors being considered for
award?

Back 95

Offeror may be eliminated from the competitive range.

Front 96

Describe the effect that negotiations have on offeror proposals.

Back 96

If offerors know that an award is likely to occur without negotiations they might be encouraged to submit
better offers initially. If an offeror knows you will always negotiate, they may wait for the request for final
proposal revision before submitting a truly competitive price.

Front 97

When must a CO conduct discussions with offerors?

Back 97

When the solicitation instructions notified offerors that the government intends to evaluate proposals and
award a contract after conducting discussions with offerors in the competitive range.

Front 98

Describe the composition of negotiation teams.

Back 98

Contracting officer, contract specialist, price analyst, auditors, legal advisors, and technical representatives.

Front 99

Who usually serves as the principal negotiator?

Back 99

The contracting officer or contracting specialist.

Front 100

As a minimum, what should technical analysis of cost or pricing data include?

Back 100

A review of the proposed types and quantities of materials and the need for the types and quantities of labor
hours and the labor mix.

Front 101

Which potential issues may merit discussions during negotiation?

Back 101

Those that have a material impact on either price or contract performance.

Front 102

What is the purpose of a fact-finding meeting?

Back 102

To obtain information needed to establish the government’s prenegotiation objective.

Front 103

What should you do or not do during a fact-finding meeting?

Back 103

You should ask questions and offer information on government requirements, but not present a government
position on proposal deficiencies or what the price should be.

Front 104

List the factors that permit successful negotiation.

Back 104

The specific circumstances surrounding each negotiation, the bargaining skills of the negotiations, the
motivation, fairness, and willingness of each party.

Front 105

Breaks are generally called when?

Back 105

When one party wants to give the other side the opportunity to evaluate a position or concessions.

Front 106

What action should always accompany making a concession?

Back 106

Get, or at least ask for, a concession in return.

Front 107

List some of the more common negotiation techniques.

Back 107

(1) Give yourself room to compromise.
(2) Do not volunteer weaknesses.
(3) Use concessions wisely.
(4) Use the power of patience.
(5) Be willing to walk away from or back to negotiations.

Front 108

What factors determine the negotiating style most likely to succeed?

Back 108

The issues being negotiated, circumstances surrounding the negotiation, and the negotiating styles of the
negotiator.

Front 109

What is the outcome in a win/win negotiation?

Back 109

Both sides achieve long-term satisfaction, each party feels that it “won” but not at the expense of the other
side.

Front 110

What is a PNM used for?

Back 110

To record the significant considerations established in the negotiated contract price and the reasonableness
of the agreement reached with the contractor.

Front 111

When must an offeror submit a certificate of cost or pricing data?

Back 111

The date when price negotiations were concluded and price agreement was reached, another date agreed
upon between the parties (as close as practicable to the date of agreement on price), with the proposal and
before agreement on prices, or prior to executing the contract award or bilateral modification.

Front 112

Who is usually responsible for scheduling the source selection decision briefing?

Back 112

The SSEB chair.

Front 113

What type of information must be provided in the decision briefing?

Back 113

(1) Recap of distinguishing aspects of this acquisition.
(2) Funding issues.
(3) Contractual considerations.
(4) Exceptions to Terms and Conditions.
(5) Recap of factors and relative importance.
(6) Evaluation criteria for each factor/subfactor.
(7) Summary of offerors’ proposed approaches.
(8) SSEB’s comments for trade off analysis for the SSA’s consideration in making an integrated assessment
of best value in accordance with the solicitation’s evaluation criteria.
(9) Any analyses by the SSAC.
(10) The source selection recommendation of the SSEB or SSAC, if used, and any minority opinion.

Front 114

How is the proposal analysis report used to support the source selection decision?

Back 114

It provides a comparative analysis of offers to the SSA.

Front 115

When is a Source Selection Decision Document required?

Back 115

For all Air Force source selections regardless of dollar value or source selection approach utilized.

Front 116

What is the general rule for including source selection sensitive information in the SSDD?

Back 116

Include only to the extent it is pertinent to the decision.

Front 117

Why is it critical to ensure that the SSDD is written in a manner that can be understood by other
audiences?

Back 117

Because the GAO and US Court of Federal Claims must rely on this document in the event of a protest.

Front 118

When and how will the contracting officer inform the successful offeror of contract award?

Back 118

With reasonable promptness, the CO awards a contract by notice of award to the successful offeror

Front 119

How soon after contract award, must post-award notices be provided to unsuccessful offerors?

Back 119

Within 3 days.

Front 120

What information does a post-award notice contain?

Back 120

(1) Number of offers solicited.
(2) Number of proposals received.
(3) Name/address of each offeror receiving an award.
(4) Items, quantities, and unit price of each award.
(5) Reason the offeror’s proposal was not accepted.

Front 121

When must an award be synopsized?

Back 121

When the award exceeds $25,000, unless an exception applies.

Front 122

List the exceptions to synopsizing an award.

Back 122

(1) The notice would disclose the executive agency’s needs and the disclosure of such needs would
compromise the national security.
(2) The award results from acceptance of an unsolicited research proposal that demonstrates a unique and
innovative research concept and publication of any notice would disclose the originality of thought or
innovativeness of the proposed research or would disclose proprietary information associated with the
proposal.
(3) The award results from a proposal submitted under the Small Business Innovation Development Act of
1982.
(4) The contract action is an order placed under a multiple award schedule or FSS and not supported by a
limited source justification.
(5) The award is for utility services, other than telecommunications services, and only one source is
available.
(6) The contract action is for an amount not greater than the SAT, was made through a means where access
to the notice of proposed contract action was provided through the GPE, and permitted the public to
response to the solicitation electronically.
(7) The award is for the services of an expert to support the federal government in any current or
anticipated litigation or dispute pursuant to the exception to full and open competition under FAR
6.302-3, Industrial Mobilization; Engineering, Developmental, or Research Capability; or Expert
Services.

Front 123

What information is included in the award synopsis?

Back 123

Specific award information such as contract number, contract line items awarded, contract award date,
name of awardee, and place of contract performance.

Front 124

Must post-award and pre-award debriefings be conducted in writing?

Back 124

No, they may be done orally, if necessary.

Front 125

How soon after the CO receives a request, should a post-award debriefing be conducted?

Back 125

Within 5 days.

Front 126

Who should conduct debriefings?

Back 126

The CO.

Front 127

Who determines when the time set for bid opening has arrived?

Back 127

Bid opening officer.

Front 128

List potential causes for postponing the opening of bids.

Back 128

Flood, fire, accident, weather conditions, strikes, government malfunctions, or emergencies that
interrupt normal governmental processes.

Front 129

How are bids secured?

Back 129

In a locked bid box or safe.

Front 130

What action must be taken if a sealed bid is opened by mistake?

Back 130

The envelope is signed by the opener and delivered to the designated official. The official
immediately writes on the envelope an explanation of the opening, the date and time opened, the
IFB number, signs the envelope and then immediately reseals the envelope.

Front 131

Who must the CO notify if it becomes necessary to reject all bids and what information is
provided?

Back 131

Each bidder is notified that all bids were rejected and states the reason for such action.

Front 132

6. List conditions that allow for the cancellation of bids after opening, but before award.

Back 132

(1). Inadequate or ambiguous specifications were cited in the invitation.
(2). Specifications have been revised.
(3). The supplies or services being contracted for are no longer required.
(4). The invitation did not provide for consideration of all factors of cost to the government.
(5). Bids received indicate that the needs of the government can be satisfied by a less expensive
article differing from that for which the bids were invited.
(6). All otherwise acceptable bids received are at unreasonable prices, or only one bid is received
and the CO cannot determine the reasonableness of the bid price.
(7). The bids were not independently arrived at in open competition, were collusive, or were
submitted in bad faith.
(8). No responsive bid has been received from a responsible bidder.
(9). A cost comparison shows that performance by the government is more economical.
(10). For other reasons, cancellation is clearly in the public interest.

Front 133

When is an offer determined to be late?

Back 133

When received after the exact time set for opening.

Front 134

When may a CO consider a late bid?

Back 134

(1). When the bid is received before contract award.
(2). The CO determines that accepting the late bid would not unduly delay the government.
(3). When the bid was transmitted through an electronic commerce method authorized by the IFB
and received at the initial point of entry to the government infrastructure not later than 5:00
p.m. one working day prior to the date specified for receipt of bids.
(4). When there is acceptable evidence to establish that it was received at the government
installation designated for receipt of bids and was under the government’s control prior to the
time set for receipt of bids.
(5). A late modification of an otherwise successful bid that makes its terms more favorable to the
government will be considered at any time received and may be accepted.

Front 135

An offeror may modify or withdraw a bid up until what point in time?

Back 135

Any time prior to the bid due date.

Front 136

What requirement must be met for an offeror’s bid to be considered for award?

Back 136

Comply with the requirements of the IFB.

Front 137

What action must a CO take if it appears as though an offeror’s bid contains mistakes?

Back 137

Request verification of the bid from the bidder.

Front 138

What type of mistakes may be corrected prior to bid opening?

Back 138

Apparent clerical mistakes.

Front 139

Describe what constitutes a minor irregularity in a bid.

Back 139

A defect or variation in a bid from the exact requirements that can be corrected.

Front 140

How are prompt payment discounts used in the evaluation of bids?

Back 140

They are not considered.

Front 141

When two or more bidders are equal in all respects after ranking in order of priority, how is the
award decision made?

Back 141

By drawing lots limited to the equal bidders.

Front 142

What sealed bidding procedure uses a combination of competitive procedures to obtain the
benefits of sealed bidding when adequate specifications are not available?

Back 142

Two-step sealed bidding.

Front 143

When may an acquisition using sealed bidding be converted to contracting by negotiation without issuing a new solicitation?

Back 143

When the agency head determines that the use of negotiations is in the government’s best interest.

Front 144

An award is not made until all required approvals have been obtained and the award otherwise
conforms with the requirements of what FAR part?

Back 144

FAR Part 14.

Front 145

What does the CO do if less than three bids are received?

Back 145

Examine the situation to ascertain the reasons for the small number of responses.

Front 146

Awards based on sealed bidding are usually made using what forms?

Back 146

The award portion of Standard Form (SF) 33, Solicitation, Offer, and Award, or SF 1447,
Solicitation/Contract. If an offer from an SF 33 leads to further changes, prepare a bilateral SF
26, Award/Contract.

Front 147

What type of analysis is used when considering whether bids are materially unbalanced?

Back 147

Price analysis.

Front 148

When a mistake in a contractor’s bid is not discovered until after award, what determinations are agencies authorized to a make?

Back 148

(1) Rescind a contract. (2) Reform a contract. (3) Delete the items involved in the mistake. (4) To
increase the price if the contract price, as corrected, does not exceed that of the next lowest
acceptable bid under the original invitation for bids.

Front 149

What FAR part prescribes the procedures to follow if a contractor’s discovery and request for
correction of a mistake in bid is not made until after award?

Back 149

FAR Part 33.

Front 150

What are the minimum information notification requirements that the CO must furnish
unsuccessful bidders?

Back 150

(1) Notification in writing or electronically within 3 days after contract award, that its bid was not
accepted (for this purpose, “day” means calendar day, excluding Saturday, Sunday, or legal
holiday). (2) Appreciation for the interest the unsuccessful bidder has shown in submitting a bid.
(3) State the reason for rejection in the notice to each of the unsuccessful low bidders when award
is made to other than a low bidder.