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73 Cards in this Set
- Front
- Back
May simplifed acquisition procedures be used to acquire personal services?
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yes, if agency has specific statutory authority.
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Who is considered a contracting officer?
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Any person obligating the government using simplified acquisition procedures.
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BPA's are established by whom?
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Shore contracting activities.
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Are GSA schedules a required source of supply?
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No, optional.
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When placing orders under federal supply schedules (FSS) does competition need to be done?
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No.
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All oral orders must be confirmed in writing whithin what number of days?
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10
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May the person responsible for originating or approving purchase requrest be appointed imprest fund cashier?
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No.
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Imprest fund authorization, establishment, appointment, revision and revocation letters shall be retained for a period not less than how many years?
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5 years after fund disestablished or appointee ceases to serve.
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What does defense Federal Acquisition Regulation Supplement (DFARS) provide?
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Procurement policy by implementing and supplementing the FAR.
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What is the dollar amount (threshold) for micro-purchases?
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$2,500.00
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The Federal Acquisition Regulations (FAR) provides procurement policy to whom?
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All executive agency components.
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What does DFARS stand for?
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Defense Federal Acquisition Regulation Supplement.
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Define not-procurment official.
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Any contracting officer whose authority is limited to micro-purchases threshold ($2,500) and total annual purchases are limted to $20,000 in a 12 month period.
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What is the Simplified Acquisition Threshold?
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$100,000
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What is the Simplified Acquisition Threshold outside U.S. during contingency operations?
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$200,000
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What is the exception to the Simplified Acquisition Threshold?
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$50,000 threshold unless contracting office has FACNET certification.
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Define "purchase order".
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A written offer by ships contracting officer to buy supplies or services.
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What is the SF 1165?
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Receipt of cash - subvoucher.
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Who gives ships the authorization to use the Government wide commercial purchase card(GCPC) and is what format?
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TYCOM in writing.
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TYCOM's may authorize a ship to have an imprest fund of any amount not exceeding what dollar amount during overseas deployment in support of a presidentially declared contingencies?
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$5,000
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The maximum authorized amount of cash in an imprest fund normally will not exceed what dollar amount?
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$1,000
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May the Disbursing Officer be appointed imprest fund cashier?
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No.
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Imprest fund cash advances will be accounted for daily, however, cash advances may not remain outstanding for how many number of days?
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seven days.
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Imprest fund inspections are done how frequently?
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At least quarterly.
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Who appoints the imprest fund cashier in writing?
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CO or Suppo if designated.
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Imprest fund purchases should not exceed what dollar amount?
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$500
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Outstanding imprest fund transactions should be cleared by what maximum number of days?
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30 days.
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What is the NAVSUP Form 1321?
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Navy C.O.D. Order (4270)
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What form is used as the Interim receipt of cash?
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SF 1165
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What is the find for committing fraud against the government?
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$10,000 or 5 years imprisonment or both.
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Can the imprest fund be used/not be used for the following list?
A.) Payment of saliers? |
A.) No.
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Can the imprest fund be used/not be used for the following list?
B.) Buying money orders for one time purchse of books, periodicals? |
B.) Yes.
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Can the imprest fund be used/not be used for the following list?
C.) Paying for postage stamps? |
C.) Yes.
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Can the imprest fund be used/not be used for the following list?
D.) Transportation passes? |
D.) Yes.
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Can the imprest fund be used/not be used for the following list?
E.) Cashing checks or money orders? |
E.) No.
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Can the imprest fund be used/not be used for the following list? F.) Payment for purchases from contractors or agents who are military personnel or civilian employees of the government?
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F.) No
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How often are internal reviews conducted for requisitioners, cardholders, and approving oficials to ensure that internal controls and local procedures are followed?
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Semi-annual
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Chapter 1 of enclosure 3 of the NAVSUPINST 4200.85C covers what?
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Shipboard procurment authority.
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Chapter 7 of enclosure 3 of the NAVSUPINST 4200.85C covers what?
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Imprest funds.
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Chapter 8 of enclosure 3 of the NAVSUPINST 4200.85C covers what?
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Purchse card.
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How often are the combinations of imprest fund cashiers safes changed?
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Every six (6) months.
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What official is any cardholder whose single purchse limit does not exceed the micro-purchase threshold and whose total purchases may exceed $20,000 in any 12 month period/
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Procurement Official.
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Can the single purchase limit be delegated to each cardholder in $50 increments or it just set at $2,500?
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yes, it can be delegated in $50 increments.
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Who is the primary liaison between the ship and the bank conserning matters of the purchase card?
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(APC) Agency Program Coordinator.
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List 3 prohibited uses of the purchse card?
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Cash advances/rental or lease of land or buildings/telecommunications services/rental or lease of vechicles/repairs to GSA vehicles/Travel expensives/hazmat material/services/rental or lease of 30 days.
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What is the dollar amount threshold for a non-procurement officail in a 12 month period?
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$20,000
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What office shall assist the ship and the bank in tracking and resolving disputed purchases?
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Dispute office.
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What code is assigned to the cardholder card by the bank, which categorizes each merchant according to the type of business the merchant is engaged in?
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Merchant type code.
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What is the name of the official invoice(report) sent to the designated billing office within 5 days after the end of the ships billing cycle? Includes all cardholder's accounts.
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Financial summary report.
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What term defines the spending limit imposed on a cardholder's cumulative purchase and transactions in a giving billing cycle?
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Billing cycle purchases limit.
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How are billing cycle purchase limit assigned to cardholders?
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(AO) Approving official.
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Who's responsible for reviewing his/her cardholders monthly statements and verifying the purchases were for official government purpose?
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(AO) Approving official.
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Who may determine who the approving officials and cardholders shall be?
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(APC) Agency program coordinator.
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Government wide commercial purchase card, what is the function of the (APC) Agency Program Coordinator?
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Is the point of contact for GSA and bank and has overall responsibility for the program.
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T/F - When issuing delivery/task orders against IDTC the contractor/ordering officer needs to seek competition, negotiate terms and conditions?
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False, does not need to.
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Who may appoint the supply officer as the ships contracting offcer with authority to relegate his/her procurement authority?
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CO
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Can senior enlisted personnel and storekeepers be delegated procurment authority?
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Yes.
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Of the following which does not need to be included in the contracting officer appointment letter? Name/ Limitations/ Duties/ Training/ Standars of conduct/ Signature/ Delivery order/ effective date
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Delivery order is not listed.
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What 4 instructions should the supply officer maintain for use when excercising procurment authority?
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NAVSUP P-485 /
NAVSUPINST 4200.81 / NAVSUPINST 4200.85 / NAVSUP-567 |
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There are three basic function preformed in processing of purchase actions. The Supply Officer shall ensure no one person peforms more than two of these functions. Name the 3 functions?
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a. Preparation and approval
b. Solicitation and award of pruchase c. receipt, inspection, acceptance of material |
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If an unauthorized commitment occurs can the person who made the unauthorized commitment be held personally liable for the cost of the transaction?
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Yes.
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An individual who makes an unauthorized commitment is required to provide what to the CO?
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Written statement IAW NAVSUPINST 4200.81 series.
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Oversight of the purchase function aboard ship will be preformed by who as part of the scheduled management assessment?
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TYCOM.
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Who authorizes ships to establish an imprest fund, and by what method is this given?
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TYCOM, in writing.
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How many imprest funds may be established?
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One unless TYCOM authorizes more.
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The original and 3 copies of the CO imprest fund authorization letter are given to whom?
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a. Original- imprest fund cashier.
b. Copies- TYCOM/Disbursing Officer/Supply Officer |
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Can the imprest fund cashier have access or control of more than one imprest fund?
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No.
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Simpliefied acquisitions shall only be issued as what?
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Firm fixed price actions.
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What is an order for services placed against an established contract?
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Task order.
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What is the preferred means for effecting the acquisitions of supplies and services over micro purchase threshold?
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FACNET
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What are the TYCOM's shipboard procurement authority responsibilities?
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Establishing limits and monitoring ships use of procurement authority.
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What are the CO's shipboard procurment authority responisbilities?
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Ultimately responsiblity.
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What are the SUPPO's shipboard procurment authority responisbilities?
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Responsible to teh CO for all supply functions.
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