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77 Cards in this Set
- Front
- Back
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Also known as property account records
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Accountable Equipment Records
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What are the Accountable Equipment Record codes in DMLSS?
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Accountable Equipment Code (AEC)
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Where are all Accountable Equipment Records maintained?
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DMLSS
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What are items having an acquisition cost of $5,000 or more, and items that are considered sensitive, classified, called?
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Controlled Inventory Items (CII)
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(1) Pilferable.
(2) Critical to the activity’s business/ mission. (3) Hard to replace or repair Are the three criteria for what? |
Controlled Inventory Items (CII)
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What includes all equipment with a Maintenance Requirement Indicator (MRI) in DMLSS?
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Maintenance significant medical
equipment |
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This includes all lap top computers,
computer systems, servers, personal digital assistant (PDA), and pocket PCs |
Automated Data Processing (ADP)
equipment. |
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What does TMDE stand for?
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Test, Measurement, and Diagnostic
Equipment |
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Other BUMED-directed controlled inventory items can be accessed
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NAVMEDLOGCOM
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What does PPM stand for?
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The personal property manager
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What is another term used for the personal property manager (PPM)?
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Equipment manager
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Who is responsible for issuing custody receipts, maintaining
and updating a consolidated listing of all personal property issued to Custodians or Responsible Officers who maintain custody of equipment within their respective areas? |
The Personal Property Manager (PPM)
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The consolidated inventory list will be updated at least _______? (under normal circumstances)
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Annually
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The consolidated inventory listed will change within __ days prior to the
change of Custodian or Responsible Officer? (under un-normal circumstances) |
20 days
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How many copies of the updated inventory list of equipment will be prepared?
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2
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The Equipment Manager will retain a copy and the Custodian will retain the other copy of the equipment list? (T or F)
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T
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Why do Both the Custodian and Equipment Manager get a copy of the updated inventory list of equipment list?
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So that they both can ensure that the updated inventory list of equipment is correct.
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What does PP&E stand for?
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Property Plant and Equipment Identification
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How many days are given until there has be a unique numeric identifier assigned to all PP&E items?
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7 days
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What are the minimum requirement for a unique identifier shall consist of?
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The activity’s Unit Identification Code (UIC) and an Equipment Control Number (ECN)
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Who is responsible assigning the ECN's for all PP&E items?
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The DMLSS system
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What is the BCN stand for?
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Bar Code Numbers
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What is another name for BCN?
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Property Identification Numbers
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Who assigns PINs?
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The Equipment Management Division
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What are BCNs used to facilitate?
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Use of Automated Identification
Technology |
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What is Automated Identification Technology used for?
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Physical Inventories
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What is the Item ID in DMLSS?
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National Stock Number (NSN)
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What is created when you combine New Item ID and the Federal Supply Class (FSC) number, BUMED Property Code (BM00 to BMXX) and the item's DMLSS device code?
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Item ID number
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What is the first part of the Item ID number?
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FEDERAL SUPPLY CODE NUMBER
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What is the second part of Item ID number?
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BUMED PROPERTY CODE
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What is the third part of Item ID number?
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Device Code
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If you cannot find the Nomenclature's device code in DMLSS, where can you find the device code?
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NAVMEDLOGCOM
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What are the guidelines of the CO's ultimate responsibility for all PP&E found?
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DOD Financial Management Regulation 7000.14-R, Volume 4,
Chapter 6 |
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What form is used to report missing PP&E?
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DD Form 200
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Who is responsible for the missing equipment?
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The Custodian
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Who is in charge of finding the lost medical equipment?
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The Senior BMET
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When is a DD Form 200 for missing equipment filled out?
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30 days or at the end of the PM Cycle
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Who is responsible for tracking down all medical equipment?
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BIOMED
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This is done when there is a transfer of property?
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New ECN and UIC
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Operation and Maintenance Expense-Health Affairs with acquisition cost of less than $100,000, uses what code?
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XH
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Operation and Maintenance Capital-Health Affairs with acquisition cost of $100,000 to less than $250,000, uses what code?
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MH
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Other Procurement Investment Health Affairs with acquisition cost of $250,000 and over, uses what code?
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PH
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Joint Incentive Fund – DOD/ VA, uses what code?
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MJ
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Venture Capital Initiative – DOD, uses what code?
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MV
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OM&N Expense, uses what code?
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XN
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OM&N Capital, uses what code?
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MN
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OPN Investment, uses what code?
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PN
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Research/Grant – Private, uses what code?
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RD
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Environmental Program – Health Affairs, uses what code?
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ME
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OM Expense – Local, uses what code?
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XL
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OM Capital – Local, uses what code?
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ML
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OM Expense – BUMED, uses what code?
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XB
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OMR Capital – BUMED, uses what code?
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MB
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What is the minimum accuracy requirement for Physical inventories?
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98%
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Walk-through inspections will be conducted at least at what interval?
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Quarterly
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How long do you keep the results of a walk through inspection?
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3 years
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What is a DD 200, called?
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A Financial Liability Investigation of
Property Loss |
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Who is responsible for conducting the Financial Liability Investigation of a property loss?
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The Responsible Officer/Custodian
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What part of the DD Form 200 ask for a brief description of the investigation?
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Section 13
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What part of the DD 200 is reserved for property received in damaged condition?
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Section 7
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This instruction covers guidelines for Patients who are eligible to loan equipment from a MTF/DTF?
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NAVMEDCOMINST 6320.3B
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How long can intra-hospital loans occur before a permanent issue is required?
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60 days
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What forms are usually used to document all transfer or loans of equipment?
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DD Form 1348-1A
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Who is responsible for the repair or replacement cost for all loaned equipment?
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The loaning activity
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What document is used to document the signing authority of property that is being loaned?
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Custodian Action List
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Who keeps the original of the Custodian Action List?
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The Equipment Manager (EM)
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Who is responsible for reporting all the gains, loses, and loaning of all equipment?
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The Equipment Manager (EM)
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What should the EM document when a loaned item has been lost to another MTF/DTF?
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Shipped to Another MTF/DTF
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What should the EM document when a loaned item has been added to his MTF/DTF?
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Gained from Another MTF/DTF
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What do you use for equipment transferred-out to another federal agency?
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Transfer to Non-DOD Organization
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How long must equipment that has been transferred out have substantiating documentation retained?
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36 months
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The Equipment Manager shall ensure that equipment with condition code A, B, and C are first reported as excess before turning it in to what activity?
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DRMS
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What activity shall be responsible for condition coding medical equipment?
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BIOMED
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Who will be responsible for condition coding ADP equipment?
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MID
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Who should excess reporting be transmitted through?
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DMLSS
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Equipment for disposal will be coordinated with the nearest DRMS?
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Using a signed DD Form 1348-1A DTID or Electronic Turn-In Document (ETID)
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While waiting for a stamped or signed
receipt from DRMS, the property shall be customer in DMLSS? |
Transfers to “HOLD” in the DMLSS system.
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