Mts Section 400: Administrative Procedures

Front 1

State the reasons an ARB may be convened?

Back 1

To assess the factors related to deficient academic performance by individual students and to recommend appropriate action to the Commanding Officer or Officer in Charge.

Front 2

Describe the information provided to an ARB.

Back 2

The referring staff will forward documentation of the student’s academic performance from the beginning of training, including all test and retest scores, counseling notes, and information on the student’s attainment of course prerequisites.

Front 3

Describe the purpose and procedures/steps of an ARB.

Back 3

1. The purpose is to facilitate student academic performance and deter student failure.

2. Procedures:

a. Advance written notice will be given to members and to students referred.

b. Board members will have to opportunity to review each student’s record and clarify the facts of each case.

c. Students will be informed of the reason for the referral, the role of the board, and the possible outcome of the board. The student will be given the opportunity to explain facts related to the case, make a statement, or ask questions of the board. The student will leave the room during board deliberations, and will return to be informed of the board’s recommendation.

d. The recorder will make notes of proceedings and ensure that the proper documentation is completed.

e. The board will make an impartial review of the case and recommend one of three alternatives: 1) Continue in Training, 2) Setback, or 3) Drop from Training.

f. Board’s recommendation will be forwarded to the Commanding Officer or Officer in Charge.

g. The board will recommend the appropriate NITRAS student action code.

h. The records of each review will be kept for two years.

Front 4

Describe the recommendations of an ARB and who has final disposition

Back 4

The ARB will recommend one of three recommendations:

a. Continue in Training. This recommendation is appropriate when the student is deemed capable of achieving learning objectives without additional time in training. The board may recommend academic probation with terms specific to the individual case, and may recommend a focused remediation program.

b. Setback. Setback to a later class is an option when the student is clearly motivated and has the potential to complete the program if additional time and assistance are provided. Setback can be with or without remediation. In the former case, a structured and focused plan of remediation will be provided for the student. Setback increases total training costs, but is justified if it enables the student to achieve the learning objectives.

c. Drop from Training. In the judgment of the board, the student is unable or unwilling to achieve the learning objectives of the program or function effectively and safely in the job specialty.




2. The Commanding Officer or Officer in Charge has final disposition.

Front 5

State procedures for appealing ARB recommendations.

Back 5

A student may appeal a recommendation to drop from training by submitting a written statement, which will be forwarded to the Commanding Officer or Office in Charge along with the recommendation of the board.

Front 6

State how long the records of the ARB must be retained

Back 6

Two years.

Front 7

Describe the purpose of the CANTRAC

Back 7

CANTRAC Vol II is a website where personnel may go to locate official Navy training information. At this site you will have the ability to search by either courses or locations. The site provides information on the course (i.e., CIN, location, course prerequisites, personnel reporting procedures, skill identifier for which training is applicable, along with purpose and scope.

Front 8

Describe the process for providing timely and accurate course data to the
CANTRAC.

Back 8

1. CANTRAC information may be updated by completing the applicable NITRAS forms required for the action you are taking. All new courses and course additions and deletions must

be submitted using the CNET-GEN 1500/19 (CANTRAC) form. Additional forms below will be used as applicable for the action taken:

INSTR002-1 Location Course Capacities
INSTR005-1 Location Durations
INSTR008-1 Functional Course Durations
INSTR011-1 Location Course Class Schedules
INSTR070-1 Location Courses
INSTR318-1 Maintain Course Plan Quota
INSTR365-1 Maintain Course Requirement

2. CANTRAC information shall be forwarded to command Training Officer for review. Command will then forward requests to MED-535.

Front 9

Describe the interrelationship between the CANTRAC and the NITRAS.

Back 9

NITRAS is a web-based Oracle relational database management system. Information specifically required for CANTRAC is collected in NITRAS and disseminated as a separate web-based document. A change in NITRAS will automatically change the same information in CANTRAC.

Front 10

State the purpose of the Instructor Evaluation Program

Back 10

To establish policy and provide guidance to evaluate instructors in Medical Department technical education and training programs.

Front 11

Describe the differences between an evaluation of competencies and an
evaluation of technical or professional expertise.

Back 11

The evaluation of competencies evaluates the abilities to instruct (see items 1a-e, below). The evaluation of technical or professional expertise evaluates the instructor’s technical knowledge versus general instructor skills.

Front 12

Describe the elements and frequency of an instructor evaluation.

Back 12

Evaluate each instructor on the four competencies: Instruction, Planning and Curriculum Development, Technical or Professional Expertise, Team Contribution, at least once annually, using the Technical Instructor Evaluation and the Observation of Instruction in


Classroom or Laboratory sheets. Complete at least two observations of new instructors, using the Observation of Instruction, within the first 6 months of their instructional duties.

Front 13

Describe the documentation procedures for the Instructor Evaluation
Checklist.

Back 13

All evaluation checklists will be kept on file for the duration of an instructor’s tour of duty, plus 1 year after transfer.