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28 Cards in this Set

  • Front
  • Back
If you use a facsimile stamp of someone’s signature, what should appear next to the signature to authenticate the facsimile?
1. Acting
2. By direction
3. Your initials
4. Your signature
3. Your initials
A naval message should be used
instead of a NAVGRAM under which of the following circumstances?
1. The communication is urgent and
speed is of primary importance
2. The addressee is an overseas
station
3. The communication is classified
4. Its use is cost effective
1. The communication is urgent and
speed is of primary importance
If a command is the “information
addressee” on a message, which of the following actions, if any, should the command take concerning
the message?
1. Route the message to concerned
officers to determine the
action addressee’s
responsibilities
2. Whatever action is required
within the command
3. The actions directed by the
action addressee
4. None of the above
4. None of the above
After a naval message has been
prepared and signed by the drafter, which of the following persons
releases the message?
1. The drafter
2. The senior Radioman
3. The delegated releasing officer
4. The communications watch
officer
3. The delegated releasing officer
Who is responsible for the
validation of the contents of a message?
1. Originator
2. Addressee
3. Releaser
4. Drafter
3. Releaser
Who is responsible for the selection of a message precedence?
1. Drafter
2. Releaser
3. Addressee
4. Originator
1. Drafter
Who is responsible for the proper addressing of messages?
1. Originator
2. Addressee
3. Releaser
4. Drafter
4. Drafter
When assigning precedence to a message, which of the following factors should you
consider?
1. Importance of the subject
2. Desired delivery time
3. Both 1 and 2 above
4. Seniority of the originator
3. Both 1 and 2 above
What is the highest precedence normally
authorized for administrative messages?
1. Immediate
2. Priority
3. Routine
4. Flash
4. Flash
What precedence is identified by the prosign 0?
1. Flash
2. Priority
3. Immediate
4. Emergency Command
3. Immediate
A message is released at 1930 hours Greenwich mean time on 2 January 1991. What is the correctly stated date-time group (DTG) assisgned to the message?
1. 1930Z 02JAN91
2. 02JAN91 1930Z
3. 19302Z JAN 91
4. 021930Z JAN 91
4. 021930Z JAN 91
Naval messages may have a total of (a) how many originators and (b) how many
action and information addresses?
1. (a) One (b) one each
2. (a) Two (b) two each
3. (a) Three (b) unlimited
4. (a) One (b) unlimited
4. (a) One (b) unlimited
Messages addressed to address indicating groups (AIGs) would most likely contain
which of the following types of information?
1. Directive changes
2. Emergency leave requests
3. Destructive storm warnings
4. Personnel changes of station
3. Destructive storm warnings
When a message is unclassified, what word
or abbreviation should appear on the classification line?
1. UNCLASSIFIED
2. NOCLASS
3. NONCLAS
4. UNCLASS
4. UNCLASS
A message readdressal refers to what kind
of message?
1. A corrected copy of the original draft
2. A duplicate copy transmitted to an
activity because the original was illegible
3. One transmitted to an activity that is
not an addressee on the original draft
4. One that has been returned to the originator for additions or deletions by higher authority
3. One transmitted to an activity that is
not an addressee on the original draft
Unless otherwise directed, all naval message directives are automatically canceled after what maximum period of
time?
1. 12 months
2. 6 months
3. 90 days
4. 30 days
3. 90 days
Minimize requires message drafters and releasers to make which of the following
considerations?
1. Is the message as short as possible
2. Is electrical transmission essential
3. Can the message be sent at a later date
4. May the message be sent to more than
one addressee
2. Is electrical transmission essential
A rough draft of naval correspondence to be reviewed by a drafting officer should
contain which of the following types of
information?
1. Two ideas in each sentence and more than one central thought in each paragraph
2. One subject, clearly and concisely written
3. All information pertaining to the subject
4. The smallest details of all the facts
2. One subject, clearly and concisely written
What should be your first concern in drafting correspondence?
1. Format
2. Purpose
3. Distribution
4. Security classification
1. Format
When organizing a naval letter, what information should you include in the first paragraph?
1. References used
2. Listing of addressees
3. Purpose of the letter
4. Overview of the letter contents
3. Purpose of the letter
You are assigned the task of writing a piece of naval correspondence. Which of the
following steps should be your first?
1. Writing an outline
2. Determining the target date
3. Determining the distribution list
4. Gathering appropriate reference
2. Determining the target date
When preparing the rough draft of a naval
letter, you should concentrate on which of
the following aspects?
1. Proper spelling and punctuation
2. Proper style and letter format\
3. The appropriate references
4. The necessary information
4. The necessary information
When reviewing the rough draft of your correspondence for the first time, which of
the following procedures should you follow?
1. Review your accomplishments
2. Remove unnecessary introductory phrases
3. Rework paragraphs that are difficult to understand
4. Make brief notes at points where the text can be improved
4. Make brief notes at points where the text can be improved
naval correspondence is determined by which of the following factors?
1. The number of information addressees
2. The information contained in the correspondence
3. The security classification of related
documents
4. The security classification of
references contained in the
correspondence
2. The information contained in the correspondence
An endorsement may be placed on the signature page of a naval letter under which
of the following circumstances?
1. The text of the endorsement consists of
a maximum of three lines
2. The basic letter and the endorsement
bear the same security classification
3. The security classification of the
endorsement is lower than that of the
basic letter
4. The space on the signature page of the
basic letter is sufficient to
accommodate the entire endorsement
4. The space on the signature page of the
basic letter is sufficient to
accommodate the entire endorsement
Correspondence that is used as informal communication between subordinates
within the same activity can be accomplished by using which of the following methods?
1. NAVGRAM
2. Speedletter
3. "Memorandum For"
4. "From-To" memorandum
4. "From-To" memorandum
What is the purpose of a NAVGRAM?
1. Urgent communications between DOD addressees
2. To ensure priority handling of the
correspondence by addressee
3. To transmit urgent correspondence by
electrical means
4. To ensure special handling by postal authorities
Urgent communications between DOD addressees
Before presenting smooth
correspondence for signature, you should check for accuracy in which of the following areas.

1. The security classification you assign to Properly labeled and attached
enclosures
2. Correct titles of all addressees
3. Standard subject identification codes
4. All of the above
4. All of the above