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16 Cards in this Set
- Front
- Back
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What is off the shelf software?
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Products that handle basic word processing, spreadsheets, contact management and scheduling functions are indispensable business tools and by far the most common software used by event professionals today.
Eg: Microsoft Office |
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How is the pricing of Off the Shelf Software compared to event planning software?
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Off-the-Shelf is commonly lower than specialized event-planning softward. The products are updated regularly and there is a system for phone/web support.
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What are key disadvantages of the off-the-shelf software?
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(1) They do not provide specific, customized solutions for event planning tasks.
(2) They are flat files, from which data cannot as easily be extracted, reused, analyzed or centralized. Changes must be managed page by page. However, you may be able to self-customize something to suit your needs. |
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What is event planning software?
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- provides specific solutions to a variety of planning tasks.
- small sales volume, need IT support and training. |
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What is the term for web-based solutions?
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ASP: Application service provider.
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What are the highlights/challenges of ASP?
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- Instead of using software, the program is accessed via the web.
- All you need is a computer, internet connection, and the budget to rent the system. - customizability, ease of training, broad access - company may not allow data to be stored outside of their internal network - migrating data could be a problem if an ASP goes under. |
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What are the key APEX areas re: technology?
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- Toolbox
- Terminology - ESG - Post-event reports - Resumes and word orders - RFPs - Meeting and site Profiles - housing and registration - Contracts |
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What is covered in the APEX glossary?
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Terms, acronyms and abbreviations commonly used in the meetings industry.
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What does the APEX ESG cover?
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A template for writing event specifications to send to hotels or other event facilities and vendors.
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What does the APEX PER cover?
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Template helps track details and activities of an event, thus enabling an accurate and standardized history to be kept. Good history will help all involved in planning future events.
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What does the APEX housing and registration info cover?
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site visitors can download templates and accepted practices for collecting and reporting of registration and housing data for events and other events.
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What does the APEX RFP cover?
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Recommended industry accepted practices for consistent and thorough RFPs that address core info and unique needs.
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What does the APEX contracts information cover?
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An educational document that includes the definition of key clauses to help give both planners and suppliers an understanding of the purposes and considerations that affect them.
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What are the Pros and Cons of Online Meetings?
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Pros:
- Save time, travel, and money - Shorter duration - understand your demographics Cons: - Doesn't replace face-to-face - Not as good when networking is essential |
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What are website goals and objectives?
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- increase attendance
- optimize data flow - sell more booth space and sponsorships - attract speakers - generate press coverage - create new revenue opportunities - enhance customer service - build online communities |
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What is the key piece to website content management?
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The site should be regularly updated with fresh compelling information.
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