Module 11 - Ada Accessibility

Front 1

What is the ADA Act?

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Back 1

(of 1990): a civil rights statute that promises equal access to opportunities in education, employment, and society for people with diabilities.

Front 2

The intention of the ADA law is to prevent what?

Back 2

discrimination again Americans with disabilities

Front 3

What are the 5 titles of the ADA?

Back 3

I - Employment
II - Public Services
III - Public Accommodation
IV - Telecommunications
V - Misc provisions

Front 4

Which ADA title is applicable to planners? What does the title provide?

Back 4

Title 3 affects meetings, conventions and exhibitions.

It provides definitions of public accommodations and guidelines for what must be done to make them accessible.

Front 5

According to the ADA, what are facilities and meeting hosts responsible for?

Back 5

jointly responsible for providing reasonable accommodations

Front 6

Three reasonable accommodations facilities must provide include:

Back 6

1. barrier-free meeting space
2. auxiliary aids and ervices
3. any measures to ensure communication accessibility

Front 7

For ADA purposes, ever contract should contain provisions that clearly define 3 responsibilities:

Back 7

1. responsibilities of meeting facility to meet ADA guidelines.
2. responsibility of host to advise the facility of any special accommodations needed and that the meeting areas are compliant
3. a hold harmless clause to protect each in the event of failure by the other to meet these responsibilities.

Front 8

For ADA purposes, a planner must take accommodations into account before what?

Back 8

final selection of the venue.

Avoid finding out after the contracting the orgaization has accessibility issues to consider.

Front 9

What buildings do not have to be ADA complaint?

Back 9

some nonprofit organizations:
- places of worship
- historic buildings / landmarks

Front 10

What is the definition of a person with a disability?

Back 10

is anyone with a physical or mental impairment that substantially limits one or more activities of daily life.

Front 11

What are examples of disabilities?

Back 11

- blind or visually impaired
- deaf or hearing impaired
- mobility impaired
- psychologically impaired (chronic health impairments, learning disabilities, cognitive limitations)
- chronic health which require a smoke free environment
- people on certain medications may need access to an in-room refrigerator
- special dietary needs

Front 12

For ADA purposes, the 4 implications when planning a meeting are:

Back 12

1. accessibility must be evaluated in the site selection process
2. responsibilities for a "good-faith" effort - show ADA as a budget item.
3. Know the attendees
4. ADA applies only to meetings in the US.

Front 13

To comply with the ADA means providing what?

Back 13

reasonable accommodations / efforts to enable a person with disabilities to participate in the meeting.

Front 14

What are exceptions to "reasonable accommodations" when dealing with ADA?

Back 14

1. making the accommodation represents an undue financial or administrative hardship.
2. making the accommodation represents a substantial alteration in the manner in which business is conducted.

Front 15

For ADA, what is key to accommodating people with disabilities? (there are 2)

Back 15

1. direct communication with the disabled attendee
- use registration forms
- follow up with each person to coordinate requests, & preferences
- document the communication to show good faith.
2. show sensitivity to individual's needs

Front 16

For ADA, how do planners plan for deaf or hearing impaired attendees?

Back 16

- Learn functional limitations
- determine sign language needs
- hearing impaired may need:
+ assistive listening devices
+ preferential seating
+ oral interpreters
+ real-time captioning
- Consider: writing materials at registration desks, use written notes to communicate, text phones at reg, alert operators, crisis management issues to alert those guests.

Front 17

For ADA, how do planners plan for blind or visually impaired?

Back 17

- Facility to minimize obstructions
- Facility equipped with accessible elevators and public areas/meeting signs
- planner responsible to ensure printed materials are available in alternate media
- exhibit hall to provide a guide for attendees, taactile maps, increased aisle width
- contact braillehire to ensure attendees receive a professional guide

Front 18

For ADA full participation, what is a summary of the steps?

Back 18

1. budget appropriately for accommodations
2. include self-identification area on registration form
3. communicate needs to all parties
4. provide needed services (media, interpreters, note takers, captioning...)
5. review room set-ups and program elements

Front 19

When you need help with ADA planning, who do you contact?

Back 19

- the person with the disability
- Office on the Americans with Disabilities Act

Front 20

What is the necessary clearance for hallways and corridors?

Back 20

36" clearance and occassional spaces for turning and passing.

Front 21

What are ADA regulations for Exit/Emergency procedures?

Back 21

Each exit door equipped with a panic bar and has at least a 32" clear opening

Front 22

What are ADA regulations for hotel rooms?

Back 22

- at least 2% of sleeping rooms barrier free (for people with disabilities), with at least 1% of these having roll-in showers
- doors and hallways inside room have 32" clear openings
- a 32" clearance on at least one side of the bed.
- sink mounted at least 29" from floor with toe clearance under drainpipe
- toilets no higher than 29" off the floor

Front 23

What are ADA regulations for meeting rooms?

Back 23

- doors have at least 32" clearance.

Front 24

What are ADA regulations for entrances/corridors/stairs?

Back 24

- approaches to building entrances should be hard surfaces at least 5' wide
- single-door entrances must be a minimum of 32" wide, double doors at least 48" wide
- door sills level with inside and outside surfaces
- door mats should be stationary, less than .5" thick and flat or recessed
- easy-to-grasp handrails installed on both sides of all stairs

Front 25

What are ADA regulations of elevators?

Back 25

- must be access on all levels of the building by elevators (not equal if only service elevator is used)
- elevator doors must have 32" clearance and automatic safety reopening devices
- internally, elevator has a space no larger than 1.25" between floor and platform

Front 26

What are ADA regulations of restaurants and lounges?

Back 26

- self serve counters no higher than 34"
- aisles for buffet lines 36" wide with turning space
- entrance to restaurants have doors with 32" clearance, accessible level handles and negotiable thresholds
- all areas of lounges accessible, including tables, aisles, etc...

Front 27

What are ADA regulations for public restrooms?

Back 27

- doors have a clear opening of at least 32"
- flush controls hand operated and mounted no more than 44" from floor.

Front 28

What are TDDs?

Back 28

Telecommunications devices for the deaf

Front 29

What are ADA regulations for parking?

Back 29

- designated parking spaces located within 200' of building and not occupied by maintenance trucks, employees, or cars of able-bodies
- number of designated spots is 1 per 25 total spaces
- ADA spaces have a 5-8' wide adjacent aisle and 98" vertical clearance for vans along the route
- if no ADA spots, provide valet
- pax loading zone should have curb cuts and an accessible aisle parellel to the vehicle pull-up space

Front 30

What are the ADA regulations of walks, curbs, and ramps?

Back 30

- slope of all ramps is 1" rise to every 12" of run
- sidewalks and ramps at least 36" wide
- ramps have a 5' level landing at the top, at the bottom, at ramp direction changes and at resting intervals
- ramps have tactile warning surfaces and/or are visible through color change
- gratings designed so openings are not wider than .5 "
- ramps and landings with drop-lifts have curbs at least 2" high, walls, railings or projecting surfaces to prevent slipping

Front 31

What is the typical budget percentage added when accounting for ADA?

Back 31

5-7% of overall accommodations budget

Front 32

ADA wheelchair additions to last flashcard?

Back 32

- provide 5' in rows where wheelchair will be placed.
- It is best to place wchairs on a center aisle or back row

Front 33

What is the maximum formula for ramps?

Back 33

3" in height, must be no more than 1' long.

Front 34

Can you lift a wchair up stairs or onto the stage?

Back 34

No, that is unacceptable.

Front 35

What are ALDs?

Back 35

Assistive Listening Devices.

These devices help people who are hard of hearing aids to hear the speaker more clearly.

Front 36

What are not reasonable accomodations when dealing with ADA?

Back 36

- making the accommodation pose a direct threat to the health or safety of others
- making the accommodation means making substantial alteration in the manner in which business is conducted.
- making the accommodation represent an undue financial or administrative hardship

Front 37

What is undue financial burden when dealing with ADA?

Back 37

when ADA accommodations do not have to be made. Is comparing the financial request to the total cost of the financial assets (reg fee, etc)