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31 Cards in this Set
- Front
- Back
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What are the elements are admin?
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planning, organization, command and control, and communications
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What does palnning involve?
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Developing a selected course of future action must be balanced and flexible
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What does organization involve?
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The orderly arrangement of materials and personnel by functions in order to attain the objective of the unit.
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WHat does organization establish?
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working realtionship among unit personnel; establishes the flow of work; promotes teamwork and identifies the respnsibility authority and accountability of individuals of the unit
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What does the accountability refer to?
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the obligation of an individual to render an account of the proper discharge of his/her responsibilities.
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What is authority?
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The power to command enforce laws exact obedience determin or judge
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What is delegating?
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The assigning of a superiors authority to act to a subordinate authority may be delegated but responsibility may never be
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Whatare the principles of organization?
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Unity of command span of control and delegation of authority
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What is unity of command?
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Ensures that a member reports directly to receives orders from only one individual
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What does span of control refer to?
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To the ideal number of people who can be supervised effectively by one person An immediate supervisor should not be responsible for not less than 3 but not more 7 individuals
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When organizing a naval letter what information should you include in the first paragraph?
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Purpose of the letter
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When reviewing the rough draft of your correspondence for teh first time, which of the following procedures should you follow?
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Make brief notes at points where the text can be improved
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When writing a naval letter you should ensure it is well organized and orderly. Which method should you not do?
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Staing explanations before answers
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Before presenting smooth correspondence for signature, you should check for accuracy in which area?
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Standard subject id, properly labeled and attached enclosures, correst titles of all addresses
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For an idea to gain emphasis within a sentence where should it appear?
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At the start or end of the sentence
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When assigning precedence to a message, which of the following factors should you consider?
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Both-Importance of the subject and desired delivery time
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When filing material you should include all of the following?
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The incoming document a copy of the outgoing correspondence any essential supporting documents
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Our Navy uses a standard filing system for which reason?
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Frequent rotation of personnel
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Messages addressed to address indicating groups (AIGS) would most likely contain which type of information?
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Destructive storm warnings
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Who is responsible for the proper addressing of messages?
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Drafter
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What is the highest precedence normally authorized for admin messages?
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Flash
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A message is released at 1930 hours greenwich mean time on 2 Jan 1991 What is the correctly stated date time group DTG?
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021930JAN91
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A message readdresssal refers to what kind of message?
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One transmitted activity that is not an addressee on the original draft
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Who is responsible for teh validation of teh contents of a message?
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Releaser
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Unless otherwise diredted all naval message directives are automatically canceled after what max period of time?
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90 days
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What should be your first concern when drafting correspondence?
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Format
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What is the purpose of a NAV GRAM?
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Urgent comms between DOD addresses
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What precedence is identified by the prosign "O"?
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Immediate
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Correspondence that is used as informal comm between subordinates within the same activity can be accomplished by using which methods?
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From-To memorandum
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What series of SSIC is for military personnel?
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1000 series
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Paragraphs in a naval letter should be short and contain roughly what max number of sentences?
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4-5
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