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28 Cards in this Set

  • Front
  • Back
If you use a facsimile stamp of
someone’s signature, what should
appear next to the signature to
authenticate the facsimile?
1. Acting
2. By direction
3. Your initials
4. Your signature
3. Your initials
A naval message should be used
instead of a NAVGRAM under which of
the following circumstances?
1. The communication is urgent and
speed is of primary importance
2. The addressee is an overseas
station
3. The communication is classified
4. Its use is cost effective
1. The communication is urgent and speed is of primary importance
If a command is the “information
addressee” on a message, which of
the following actions, if any,
should the command take concerning
the message?
1. Route the message to concerned
officers to determine the
action addressee’s
r e s p o n s i b i l i t i e s
2. Whatever action is required
within the command
3. The actions directed by the
action addressee
4. None of the above
3. The actions directed by the action addressee
After a naval message has been
prepared and signed by the drafter,
which of the following persons
releases the message?
1. The drafter
2. The senior Radioman
3. The delegated releasing officer
4. The communications watch
o f f i c e r
3. The delegated releasing officer
Who is responsible for the
validation of the contents of a
message?
1. Originator
2. Addressee
3. Releaser
4. Drafter
3. Releaser
Who is responsible for the selection of a
message precedence?
1. Drafter
2. Releaser
3. Addressee
4. Originator
1. Drafter
Who is responsible for the proper
addressing of messages?
1. Originator
2. Addressee
3. Releaser
4. Drafter
4. Drafter
When assigning precedence to a message,
which of the following factors should you
consider?
1. Importance of the subject
2. Desired delivery time
3. Both 1 and 2 above
4. Seniority of the originator
1. Importance of the subject
2. Desired delivery time
What is the highest precedence normally
authorized for administrative messages?
1. Immediate
2. Priority
3. Routine
4. Flash
2. Priority
What precedence is identified by the
prosign 0?
1. Flash
2. Priority
3. Immediate
4. Emergency Command
3. Immediate
A message is released at 1930 hours
Greenwich mean time on 2 January 1991.
What is the correctly stated date-time group
(DTG) assisgned to the message?
1. 1930Z 02JAN91
2. 02JAN91 1930Z
3. 19302Z JAN 91
4. 021930Z JAN 91
4. 021930Z JAN 91
Naval messages may have a total of (a)
how many originators and (b) how many
action and information addresses?
1. (a) One (b) one each
2. (a) Two (b) two each
3. (a) Three (b) unlimited
4. (a) One (b) unlimited
4. (a) One (b) unlimited
Messages addressed to address indicating
groups (AIGs) would most likely contain
which of the following types of
information?
1. Directive changes
2. Emergency leave requests
3. Destructive storm warnings
4. Personnel changes of station
3. Destructive storm warnings
When a message is unclassified, what word
or abbreviation should appear on the
classification line?
1. UNCLASSIFIED
2. NOCLASS
3. NONCLAS
4. UNCLASS
4. UNCLASS
A message readdressal refers to what kind
of message?
1. A corrected copy of the original draft
2. A duplicate copy transmitted to an
activity because the original was
illegible
3. One transmitted to an activity that is
not an addressee on the original draft
4. One that has been returned to the
originator for additions or deletions by
higher authority
3. One transmitted to an activity that is
not an addressee on the original draft
Unless otherwise directed, all naval
message directives are automatically
canceled after what maximum period of
time?
1. 12 months
2. 6 months
3. 90 days
4. 30 days
3. 90 days
Minimize requires message drafters and
releasers to make which of the following
considerations?
1. Is the message as short as possible
2. Is electrical transmission essential
3. Can the message be sent at a later date
4. May the message be sent to more than
one addressee
2. Is electrical transmission essential
A rough draft of naval correspondence to
be reviewed by a drafting officer should
contain which of the following types of
information?
1. Two ideas in each sentence and more
than one central thought in each
paragraph
2. One subject, clearly and concisely
written
3. All information pertaining to the
subject
4. The smallest details of all the facts
2. One subject, clearly and concisely
written
What should be your first concern in
drafting correspondence?
1. Format
2. Purpose
3. Distribution
4. Security classification
1. Format
When organizing a naval letter, what
information should you include in the first
paragraph?
1. References used
2. Listing of addressees
3. Purpose of the letter
4. Overview of the letter contents
3. Purpose of the letter
You are assigned the task of writing a piece
of naval correspondence. Which of the
following steps should be your first?
1. Writing an outline
2. Determining the target date
3. Determining the distribution list
4. Gathering appropriate reference
material
4. Gathering appropriate reference
material
When preparing the rough draft of a naval
letter, you should concentrate on which of
the following aspects?
1. Proper spelling and punctuation
2. Proper style and letter format\
3. The appropriate references
4. The necessary information
4. The necessary information
When reviewing the rough draft of your
correspondence for the first time, which of
the following procedures should you
follow?
1. Review your accomplishments
2. Remove unnecessary introductory
phrases
3. Rework paragraphs that are difficult to
understand
4. Make brief notes at points where the
text can be improved
4. Make brief notes at points where the
text can be improved
Before presenting smooth
correspondence for signature, you
should check for accuracy in which of
the following areas.
1. Standard subject identification codes
2. Properly labeled and attached enclosures
3. Correct titles of all addressees
The security classification you assign to naval correspondence is determined by which of the following factors?

1. The number of information addressees
2. The information contained in the
correspondence
3. The security classification of related
documents
4. The security classification of
references contained in the
correspondence
2. The information contained in the
correspondence
An endorsement may be placed on the
signature page of a naval letter under which
of the following circumstances?
1. The text of the endorsement consists of
a maximum of three lines
2. The basic letter and the endorsement
bear the same security classification
3. The security classification of the
endorsement is lower than that of the
basic letter
4. The space on the signature page of the
basic letter is sufficient to
accommodate the entire endorsement
2. The basic letter and the endorsement
bear the same security classification
Correspondence that is used as informal
communication between subordinates
within the same activity can be
accomplished by using which of the
following methods?
1. NAVGRAM
2. Speedletter
3. "Memorandum For"
4. "From-To" memorandum
4. "From-To" memorandum
What is the purpose of a NAVGRAM?
1. Urgent communications between DOD
addressees
2. To ensure priority handling of the
correspondence by addressee
3. To transmit urgent correspondence by
electrical means
4. To ensure special handling by postal authorities
1. Urgent communications between DOD
addressees