Information Management Software

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Word Processing/Desktop Publishing

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These applications are used to present text primarily for presentation as printed material.

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Presentation/Web Authoring

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These softwares can be used to present information to an audience. Each application prepares information for digital media.

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Spreadsheet

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This application is particularly useful for carrying out complex calculations and examining what-if scenarios.

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Project Management

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A project is any task which can be completed and project management is the process of process of planning and controlling the project.

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Personal Information Management

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Personal information management software allows a user to collect all their personal information in one integrated application.

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Wordprocessing/Desktop Publishing - Multi-page Layout

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pagination is dividing the content of a document into page lengths for printing.
Headers and footers can appear at the top and bottom of each page of the document.
The number of columns allows a number of different page layouts to appear within one document.

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Text wrapping

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Allows you to specify how text flows around the graphics and other objects in a document.

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Style Sheets

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Style sheets detemine the appearance of the printed page. The same style sheet can be applied to many documents.

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Fonts

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Serif - has small a terminal stroke at the end of the main stroke of a letter.
Sans-Serif - Does not have the small terminal stroke.

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Web authoring - Structuring of pages/slides

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New Slides or pages can be created at any point in an existing presentation or simply added at the end of the presentation

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Incorporation of graphics and animation

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Graphics can be inserted from clip art libraries or from image files and can be edited in a variety of ways.
All elements of the presentation can be animated in some way.-

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Presentational style

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A relatively large size of type should be used in a font that is easy to read. Also colours that contrast should be used to make the words more readable

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Hyperlinks

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Hyperlinks can be added to text or other objects in the presentation and when selected the presentation software will try to load data from the URL.

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Action Buttons

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Actions can be added to any object that is part of the presentation. An action button can be prgrammed using scripting or macro language to carry out specific operations

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Templates/Masterslides

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Templates/Master slides contain the default presentation details for each slide in the presentation.

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House styles

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is the term used to describe a set of rules that organisations may adopt to create and maintain a visual consistency in their documents.

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Goal Seeking

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For Goal Seeking the required result is specified and the spreadsheet application is asked to calculated whatthe data values should be.

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Forecasting

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Spreadsheet applications can be used to forecast future trends and results based on historical data

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Look-up tables

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required information can be found quickly using a lookup table. The lookup table is placed on a spreadsheet and the software can retrieve data from it.

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Advance functions - COUNT

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COUNT - this function counts the number of cells that contain numbers or the number of cells whihc contain numbers from an argument list.

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Advance functions - Nested IF

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Nested IF - A Nested IF function is when a second IF function is placed inside the first in order to test additional conditions.

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Macros

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Commonly used or complex sequences of operations can be simplified by recording them using macros and when required these macros can be run.

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Project Management Software - Timelining

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Is the process of allocation time and dates to project tasks and milestones

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Resource Allocation

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In order for a task to be completed it must have at least one resouce allocated to it. This resouce is most often someone to work on the but also anything that allowed the work to be completed.

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Gannt Chart

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Are most commonly used scheduling charts in business because they are easy to produce and easy to understand.

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Pert Chart

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in a network diagram tasks are represented byboxes and task dependencies are represented by lines connection the boxes and can be referred to as pert charts.

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Optimisation

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Project plans can be optimised in three ways. They can be optimised to meet a time schedule, to meet a specific budget or to meet the requirements of the project scope.

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Critical path analysis

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Is the process of identifying the critical path in a project plan.

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Personal Information Management - Communication

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Most PIMs will include some kind of email client which can be organised into folders and flagged for various different responses.

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Contacts

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The contacts application of PIM allows the user to store contact details.

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Calendar

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The calender application in most PIMs allows the user to creat appointments, add attendess to an appointment, specify the appointment location time and duration.

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Task Lists

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Details of each task are entered by the user and a due date can be set, a priority and a category.