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8 Cards in this Set
- Front
- Back
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A request to purchase operating supplies, equipment, or products and services should be requested on a __________________ Form (FD-29). |
A request to purchase operating supplies, equipment, or products and services should be requested on a Purchasing/Payment Request Form (FD-29). |
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The following information must be completed in order to process the request: |
• Date • Name of person making request • Employee’s Fire Department ID number • Phone number where the requester is assigned• Division/work location requester is assigned • Suggested vendor name, address, telephone number, and vendor contact person • Purpose of Purchase • Deliver To location should always be *Gwinnett County Department of Fire and Emergency ServicesBusiness Services450 Hosea RoadLawrenceville, GA 30046 • Indicate Internal Delivery Address • Description of the product or service including quantity, item name, model/item number, catalog/page number, color, size, and unit price and any pertinent information that would affect processing and delivery, such as RUSH and/or date you need to receive order by. • Charges for shipping/handling should be listed in the description area • Supervisor approval signature (Battalion Chief, Deputy Chief, Assistant Chief, Division Director or Department Director/Fire Chief has authorization to approve a purchase request unless otherwise directed) |
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Attach______________________ to the Purchasing/Payment Request form |
Attach any available supporting documents to the Purchasing/Payment Request form, which provides a detailed description and/or picture of the product or service requested. |
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After appropriate information has been attached to the form, you should Then forward the approved Purchasing/Payment Request form to the __________________. |
Then forward the approved Purchasing/Payment Request form to the Business Services Division. |
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The request will be reviewed for what purposes? |
The request will be reviewed to determine if the product or service requested is properly budgeted and funds are available for the purchase |
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If the purchase is deemed appropriate, all copies of the Purchasing/Payment Request form will be forwarded to___________________. |
If the purchase is deemed appropriate, all copies of the Purchasing/Payment Request form will be forwarded to the appropriate employee in the Finance Section for processing. |
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If the request is denied, the entire Purchasing/Payment Request form will be ______________ |
If the request is denied, the entire Purchasing/Payment Request form will be returned to the requesting employee indicating the reason for denial. |
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Should the need occur for an emergency purchase of products and/or services (not related to station repairs), notification through the chain-of-command should be made to the ________________ |
Should the need occur for an emergency purchase of products and/or services (not related to station repairs), notification through the chain-of-command should be made to the Assistant Chief of Business Services Division. |
