Fire Department Administration

Front 1

What is the purpose of a written a news release

Back 1

To educate the public on fire and life safety

Front 2

When reading a news release start by summarizing the story in the first sentence and answer what questions

Back 2

Who, what, when, where, and why

Front 3

Always use what type of voice

Back 3

Active voice

Front 4

Is important to do what with all quoted in paraphrase material

Back 4

Reference

Front 5

It is acceptable to take credit for other peoples work true or false

Back 5

False

Front 6

Is important to you what with a news release prior to submission

Back 6

Read aloud

Front 7

what should you do prior to an interview

Back 7

Be prepared review information prior to the interview

Front 8

You should avoid what of other agencies

Back 8

Criticism

Front 9

What type of budget covers major purchases such as items that cost more than a certain specified amount of money

Back 9

Capital budgets

Front 10

What type of budget cover recurring expenses of the day-to-day operations of a Department

Back 10

Operating budgets or expense budgets

Front 11

What is the largest single item that can be found an operating budget

Back 11

Personnel

Front 12

Personal expenses can account for how much of an operating budget

Back 12

90 percent

Front 13

Which type of budget is designed to prevent overspending and is easily reviewed

Back 13

The line item budget

Front 14

What are the two individual categories that a line item budget are broken down into

Back 14

Personnel services and other expenses

Front 15

A form of line item budget that uses different programs or activities and place of different or individual categories is what type of budget

Back 15

Program budget

Front 16

What type of budget is also similar to a program budget and is categorized by function or activity

Back 16

Performance budget

Front 17

What type of budget requires all expenditures to be justified at the beginning of the new budget cycle as opposed to simply explaining the amounts requested that exceed the previous year

Back 17

Zero based budget

Front 18

What is the primary benefit to zero based budget

Back 18

To prevent the budget from becoming out of control by automatic increases

Front 19

What are the five steps in the budget process

Back 19

Planning, preparation, internal review, external review, implementation

Front 20

How far in advance should the planning stage start

Back 20

Three to five months prior to the end of the fiscal year

Front 21

Is it ever acceptable to combine capital and operating budgets

Back 21

No

Front 22

To what level does an internal review escalate to

Back 22

Group level

Front 23

To what level is a budget submitted for an external review

Back 23

Congress

Front 24

In what two ways are bids done

Back 24

Bid specifications, request for purchase

Front 25

Bid specifications are drawn up by the fire department to outline what

Back 25

Exactly what they desire in the product or service

Front 26

Government purchase cards are authorized for purchases up to what dollar amount

Back 26

$3,000

Front 27

General Services Administration is a reliable supply system providing what

Back 27

Supplies for government and military customers everywhere in the world

Front 28

For GSA purchases exceeding $3000 you must first have what

Back 28

3 sources

Front 29

What is a policy

Back 29

A guide to decision-making within a Department

Front 30

What is a procedure

Back 30

A written communication or plan of action used in conjunction with a policy

Front 31

Procedures detail the what to be followed in carrying out department policies

Back 31

Steps

Front 32

When policies and procedures are combined they form the foundation used to build what

Back 32

Standard operating procedures, orders and directives, fire ground orders

Front 33

The decision making / problem solving process can be used to initiate what

Back 33

Required policies

Front 34

The decision making process can begin using these elements

Back 34

Define the problem, identify alternative solutions, evaluate the alternatives, choose and implement the most promising alternative, monitor the results and adjust if necessary

Front 35

A preformatted document completed by adding specific information to the applicable areas is what type of report

Back 35

Form report

Front 36

What may be the result of a form report or May be part of a project or analysis, are written in essay form and are similar to oral presentations

Back 36

Narrative reports

Front 37

What are the types of narrative reports

Back 37

Justification, recommendation, progress, progress and justification, description

Front 38

What type of report focuses on why is certain course of action was taken or should be taken

Back 38

Justification report

Front 39

What type of report states the problem provides a variety of solutions

Back 39

Recommendation report

Front 40

What type of report provides an overview of the current status of a project

Back 40

Progress report

Front 41

What provides justification for the project and describes the steps to complete the project

Back 41

Progress and justification report

Front 42

What report describes a process, project, order item that gives the audience a detailed image of the subject

Back 42

Description report

Front 43

In the case of a volunteer department revenues may come from which of the following? Bake sales, golf tournaments, corporate donations, all of the above

Back 43

All of the above

Front 44

There are five steps in the budget process, planning, preparation, internal review, external review, and blank. Implementation, budgetary review, fire chief's approval, activation.

Back 44

Implementation

Front 45

A budget is a plan that identifies what the fire department intends to accomplish during the coming blank. Year, fiscal year, six months, one to three years.

Back 45

Fiscal year

Front 46

This provides a reliable supply system providing a vast selection of supplies for government and military customers anywhere in the world? They supply, General Services Administration, power Hawk, National Fire Academy.

Back 46

General service administration

Front 47

Fire apparatus and equipment, fire stations, and large quantities of hose are all? Capital budget, major purchases; operating budget, day-to-day purchases; line item, departmental expenditures; other expense budget, miscellaneous purchases.

Back 47

Capital budget, major purchases

Front 48

Which of the following budgets will contain personal services and reoccurring day today expenses of the fire department? Capital budget, operating budget, legislative budget, employee benefits budget.

Back 48

Operating budget

Front 49

Company officers must receive what instruction on departmental policies to explain policies and procedures to subordinates and two new employees as part of indoctrination. Informal, on the job, casual, formal.

Back 49

Formal

Front 50

A policy is often referred to as a guide to decision making within an organization. True, false.

Back 50

True

Front 51

Report writing can be challenging, fire officers can increase their writing skills through. Constant practice and report writing, requesting advice from experienced report writers, constant proofreading, all the above.

Back 51

All the above

Front 52

When preparing budget requests involving capital budget and operating budget it is ok to combine the funds in whatever way the fire chief approves. True, faults.

Back 52

Faults