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21 Cards in this Set
- Front
- Back
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OH&S Obligations of EM
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- OHS laws in each state & territory cover all industries
- If managing events interstate, EM need to be aware of legislative differences - EM are obliged to provide: * Safe premises, sites & workplace * Safe equipment & materials * Safe work systems * OHS info., instruction, training & supervision * Suitable working environment & facilities |
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Understanding & Eliminating the Safety Risks (1)
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'Safety guidelines for the entertainment industry' - AEIA & MEAA
Workplace & equipment: - Installation must be safe e.g. use qualified contractors Substances: - Provide instructions on use, handling & storage (may require a license to use) Sound Safety: - Risk of permanent hearing damage - Volume should be measured all through event - Personal hearing protection supplied if required - Use sound absorption materials |
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Understanding & Eliminating the Safety Risks (2)
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Rigging Safety:
- Contractors must be certified - Aust. standards apply - Safe working loads considered - Production design & safe attachment - Warning when rigging is taking place Electrical Safety: - Significant hazard - Must use licensed contractors with compliant equipment - Water & metal ladders = hazards to consider Safe Lifting Techniques: - Must ensure staff understand & use |
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Understanding Security Implications (1)
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Crowd management - Process of facilitating & managing crowds
Crowd control - controlling a crowd to prevent an outbreak of disorder or riots (must plan for these considerations - dutie of care & ensure safe site) |
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Understanding Security Implications (2)
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Provisions of security
- Use an experienced licensed security specialist - Must have insurance - Consult no. of guards required Queuing & front-of-house considerations - registration, ticket sales, entry to venue - Bag searching, wrist-banding etc. take up time & space - Consider crowd flows, no's & spatial requirements |
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Understanding Security Implications (3)
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The functions of security guards
- Monitoring safety & crowd control - Protecting equipment - Checking tickets & accreditation Event security issues - standard & experience of security guards - Tendered security contracts - Theft & fraud |
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Security Operations & Safety Plan (1)
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Aims: e.g. provide a safe envrironment for workers & attendees
Security personnel: how many are needed? Reporting in: When staff are required to arrive, where to meet; procedure for signing in & uniform provision Incident & accident reports: staff carry notebooks to record issues. Collect info. from all parties (witnesses) Radio communication: allocated for security operations Conditions of entry: refer to terms and conditions on event & ticket ages websites |
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Security Operations & Safety Plan (2)
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Signage: include details of signage e.g. entrance, EFTPOS, toilets, ticket sale etc.
Uniforms: may be provided for the purpose of identification & roles Final briefing: how security staff will be briefed; maps & job descriptions should be issued Alcohol management: include responsible service of alcohol plan |
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Security Operations & Safety Plan (3)
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Guest services: statement about where tickets/accreditation can be collected
Cloakroom facility details: details & location Accreditation passes: Include full colour image Performance activity schedule: timings, running order & locations for whole event |
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Security Operations & Safety Plan (4)
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Maps: Showing important areas e.g. stages, medical, water stations, emergency exits
Backstage management: detailed outline, required close monitoring & detailed instruction from EM Stage & barricades: prevent injury to patrons Response teams (internal & external): respond to accidents Safe event resources: use of fencing, monitoring pedestrian flow, lighting towers, traffic management & water stations = safe event |
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Risk Management
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- Risk Management: assessing and mitigating risks
- Contingency & emergency procedure plans follow - Covers economic, psychological, performance & physical risks - Identification of risks early in the event planning stages is critical to the success of overall event |
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Process of Risk Management (1)
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Idetifying possible risks:
- Anticipate critical risks & table them - Judge severity and probability - Process should continue throughout planning Classifying the likelihood of risk occuring: - Level A: almost certain risks - Level B: Likely risks - Level C: Possible risks - Level D: unlikely risks |
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Process of Risk Management (2)
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Grading the severity of an incident (according to Aust. standard):
- Level 1: negligible incident: No injury/low financial cost - Level 2: Minor Incident: First aid treatment and on-site release/medium financial loss - Level 3: Moderate incident: Medical treatment and on-site release/high financial loss contained with outside help - Level 4: Major incident: Extensive injury with loss of production capability and offsite reaese with no detrimental effects/major financial loss - Level 5: Severe incident: Death or toxic release offsite with detrimental effects/ massive financial loss |
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Process of Risk Management (3)
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Anticipating risk based on the nature of an event:
Low level risk events: - Small indoor events - Participants are operating within their area of expertise Medium level risk events: - larger indoor events outside - more complex activities - May be located outdoors with high attendance - no obvious dangerous elements - Staff & managers have experience |
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Process of Risk Management (4)
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High level risk events:
- Large attendee numbers in an unfamiliar venue - management & staff with little or no experience of the event or environment - clear warnings of danger if safety measures are ignored or qualified instructors & contractors are not used |
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Process of Risk Management (5)
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Risk Assessment checklist:
- Permits, licenses & approvals - Insurance - Communication with key stakeholders - Effective transport systems - SIgnage & communiccations - Security plan, including emergency services & evacuation - Site risk assessment - Animals & wildlife - Accessibility |
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Emergency Response Plan (1)
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Plans should be developed in conjunction with stakeholders & include:
- How emergency services will be contacted - How minor emergencies will be handled - How guests are informed about evacuation - sclae, map, including location of control centre and evacuation routes provided - location of nearest hospital - loading and emergency vehicle access - management of power and light in an emergency |
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Emergency Response Plan (2)
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Emergency medical health services:
- Sufficient first aid stations for expected numbers - event type will determine level of services required General medica issues: - Skilled personnel? Trained staff? - Who will provide health care staff? - accreditiation required for health staff to accesss site? - How will medical supplies be obtained and stored on site? |
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Emergency Response Plan (3)
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On-site medical facilities:
- Need clearly identified, easily accessible facilities - May include first-aid post, medical tent or ambulance - Running water & power needed Ambulance response: - Consult with ambulance service during planning - Will ambulance be on site or on-call? Medical care logistics: - Transporting patients to on-site care facilities - Communications between health staff & other staff - Location of medical staff? |
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Emergency Response Plan (4)
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Police services:
- Need to submit all planning to police for approval - Police will decide how many officers required - Police and PAD (sniffer) dogs In case of fire: - ensure safety of all on-site and conduct evacuation - Contact fire brigade & fight fire if safe to do so until they arrive Evacuation planning & procedures: - Event manager is required to create an evacuation plan under Australian Standard |
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Emergency Response Plan (5)
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Emergency response plans should include:
- vanue capacity - assembly & evacuation routes & signage - provision for disabled patrons - lifts & escalators - accouting for all people - mashalling points - safeguarding cash - communications systems - emergency equipment - control & coordination points for staff - coordination with other agencies |
