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51 Cards in this Set
- Front
- Back
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A project is a ________ __________ that has a _____ and _____ point, with defined objectives and scope
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Single activity; start and end
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A project is:
a. A temporary endeavor b. A long term commitment c. A set of tasks that must be completed d. A process of decision making |
a. A temporary endeavor
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The success of a project is measured by three components, what are they?
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Time, Cost & Quality
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A project can be thought of as a complex problem requiring a ________.
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Solution
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One frequent reason projects fail is that a significant part of the _____ __ _________.
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Work is forgotten
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The most important criteria in the selection of a project manager is the person’s ______________ skills
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management
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Research has shown the most productive work group size to be _____ __ ________ people.
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Five to seven
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When rewarding team members for their efforts during a project, you should reward based on their ________ __ ________________.
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Level of contribution
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We must be careful not to penalize workers who perform better than expected by loading them down with ___________ ______.
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Excessive work
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Project Manager Role is one of ______________ in the first stage (Forming) of team development.
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Director
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The fourth stage of team development is _________________.
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Performing
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In the performing stage of project management, if the stage is successful, behavior that is seen will be:
a. Members enjoy working together and producing high quality results. b. Members enjoy working together and produce adequate results. c. Members enjoy working by themselves. d. Members are not enjoying themselves and are producing high quality results. |
a. Members enjoy working together and producing high quality results.
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All of the following cause the most conflicts in project management except:
a. Planning b. Budget c. Personnel d. Scheduling |
c. personnel
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True or False – Meeting together and problem solving (Synergize to win/win) is the best method for resolving conflict.
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True
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Penalty clauses in contracts help vendors maintain quality _________, _______ and _________________. These are also known as the scope of a project.
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Quality, costs and timeliness
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True or False – Feasibility studies will always conclude the problem is feasible to solve or that the solution is feasible.
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False – the studies will NOT always conclude that the problem is feasible to solve or that the solution is feasible.
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What are the five components of an objective in a feasibility study?
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Specific
Measureable Attainable Realistic Time-Limited |
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______ __________ can be used to assist in solving projects, planning projects, listing tasks, PSYCHOLOGICAL ROAD RACING.
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Mind mapping
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______________ are not needed in a change order, if the solution utilized was listed in the project plan strategy.
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Signatures
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True or False - If someone asks for a change of the scope of your project, you should explain the impact of the change and determine if the person wants to continue.
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True
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An objective will have at least one effectiveness measure and be ___________.
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SMART
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A _______ ______________ structure is best described as a hierarchy of task.
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Work breakdown
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Large tasks should be reduced to smaller tasks with assigned deadlines because it is easier to monitor and control ________ and _______.
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Quality and costs
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True or False – Assigned personnel are more timely but procrastinate more because of job security
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False – they are timely and procrastinate less.
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True or False - Small problems may be more difficult to correct before they develop into larger problems that are more identifiable.
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False – it’s easier to correct the small problem before it becomes a big problem.
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The _______ ______________ ____________ takes a complicated task and subdivides it into several smaller tasks.
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Work breakdown structure
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__________________ can be defined as anyone who has a vested interest in the project.
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Stakeholder
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In a sense, _____________ and ___________ are synonymous.
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Management and controls
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________________ occurs when project is behind or ahead of plan. Can be positive (if ahead) negative (if behind).
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Variance
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There are two forms of audits ____________ (Comprehensive) and _______________ and informal (cursory).
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Formal; partial
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True or False – If there is no variance then no correction needed.
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True
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Match the stakeholder type with the associated function.
a. Formal Authority 1. Tend to the budget, write grants b. Purse String Authority 2. Responsible for the project c. Bureaucratic Authority 3. Heads of divisions or agencies |
a. = 2
b. = 1 c. = 3 |
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A project plan bids and contracts, meeting minutes and feasibility studies are all found in the ___________ ________________ ________.
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Project documentation manual
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Project documentation notebooks should be distributed to:
a. Budget managers b. Heads of agencies or divisions c. Stakeholders and team members d. Should be maintained in a centrally accessible location and not be distributed to anyone. |
c. Stakeholders and team members
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A _______ ________ is a one page description of the change and its impact on the project.
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Change order
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Closing a project consists of completing an ___________ __________ which is filed in a central location and providing closure with the team
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Executive summary
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A ____________ ends at some point
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Project
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_________ charts are sometimes referred to as a time line chart
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GANTT
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GANTT charts can be used regardless of whether a __________ chart has been prepared.
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PERT
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Critical path is the ___________ __________ through the network diagram and has zero slack or float time.
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Longest path
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PERT stands for:
a. Planning, Evaluation and Response Technique b. Program Evaluation and Review Technique c. Personnel Evacuation and Response Tactics d. Proposal Evaluation and Responsiveness Technique |
b. Program Evaluation and Review Technique
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Identify the three components of project management that PERT aids.
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1. Planning
2. Scheduling 3. Decision Making |
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___________ _______ in a PERT network is determined by subtracting the earliest expected time (TE) of an event from the latest allowable time (TL) of the same event.
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Slack time
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Every event in a PERT chart _____ ___ ____________ until all the activities leading to the event have been completed.
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Did not happen
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______________ occur when the event is behind or ahead of plan.
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Variances
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Using the following information, what is the time estimate for the project?
Worst estimate (WE) is 6 weeks Best estimate (BE) is 2 weeks WE + BE divided by 2 = TE |
4 weeks
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True or False – The formula for cost estimates is the same as for time estimates.
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True
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Standard deviation is ___________ and should be added to time estimates to allow for problems
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0.666
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True or False - If a grant coordinator or contractor does not allow for standard deviations, you can include barriers in your cost estimate if thoroughly explained.
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True
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Identify the four stages of team development.
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1. Forming
2. Storming 3. Norming 4. Performing |
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Match the team development stage, with the project managers’ role.
a. Forming 1. Consulting and delegating b. Storming 2. Integrating people to participate and take ownership c. Norming 3. Planning, gaining and sharing knowledge d. Performing 4. Giving Direction, motivating, clarifying |
a. = 4
b. = 2 c. = 3 d. = 1 |
