Chapter 2 - Use Your Time & Space Effectively

Front 1

"All my possessions for a moments of time"

Back 1

QUEEN ELIZABETH I OF ENGLAND

Front 2

Better Use of Time

Back 2

Pinpointing ares of "hidden" time & cultivating time-saving habits.

Front 3

Find Hidden Time

Back 3

Add hours to each week

Front 4

Carry Pocket Work

Back 4

Make a point: Book, photocopied article, index cards on which you've written key concepts

Front 5

Mind Free From Studying

Back 5

-Study same time while getting ready.
-Tend to zone out
-Attach small metal at eye level on a mirror to read.

Front 6

Record Study Information

Back 6

-listening to recorded information
-provides a refresching change from written materials.

Front 7

Employ Spare-Time Thinking

Back 7

-before/after class to recall main points from lecture.

Front 8

Use Your Subconscious

Back 8

-works while conscious mind is resting
-write down as soon as awaken

Front 9

Albert Szentgyorgi, Noble Prize Winner

Back 9

"I go to sleep thinking about my problems all the time, and my brain must continue to think about them when I sleep because, when I wake up, sometimes in the middle of the night, w/ answers to questions that have seen eluding me all day."

Front 10

CHANGE YOUR TIME HABITS

Back 10

1.Good Way to Save Time
2.Defy Parkinson's Law
3. Obey Your Alarm Clock
4. Limit Texting, E-mail, and Internet Time
5.Take "Time Out"
6. Listen to Your Body

Front 11

1. Good Way to Save Time

Back 11

-keep a daily activities log
-wake up to the time you go to sleep
-note all major activities from start to end, and time consumes
*Time is being spent and wasted*

Front 12

2. Defy Parkinson's Law

Back 12

-work expands to fit the time allotted
-to avoid running out of time works in reverse.
-set a deadline for each task that is a challenge to meet and strive to meet that deadline
-Once goal is achieved, award a prize.
-Once goal is not reached and failed, hold reward and set another goal.
*POSITIVE REINFORCEMENT IS POWERFUL IN EFFECTING A CHANGE IN BEHAVIOR*

Front 13

3. Obey Your Alarm Clock

Back 13

-set your alarm for the time you want to get up, not for the time you want to start getting up.
-If you can't obey your alarm, you'll have a hard time sticking to your time schedule.

Front 14

4. Limit Texting, E-mail, and Internet Time

Back 14

-all are "time sinks" swallowing hours in a typical day.
-time has a tendency to fly by as you click from one link to the next.
-Keep things under control by setting a timer when you surf and returning to your studies when the timer goes off.

Front 15

5. Take "Time Out"

Back 15

-10 minutes every hour
-5 minutes every 30 minutes
-make sure breaks are consistent, which allows you to study with more energy and feel more refreshed.

Front 16

6. Listen To Your Body

Back 16

-widest awake --12hours a day.
A. Schedule Cerebral Tasks for Mornings and Evenings
B. Save Active Behavior of Mid-Afternoon.
C. Resist the Temptation to Sleep in on the Weekends.
D. Read in the Morning; Review in the Afternoon.

Front 17

A. Schedule Cerebral Tasks for Mornings and Evenings

Back 17

-reading, writing, problem solving, should be done when you're likely to be most alert.

Front 18

B. Save Active Behavior of Mid-Afternoon

Back 18

-lab work, exercise, and errands

Front 19

C. Resist the Temptation to Sleep in on the Weekends

Back 19

-chain reaction effect = jet lagged

Front 20

D. Read in the Morning; Review in the Afternoon

Back 20

-short term memory: 0900
-long term memory: 1500

Front 21

STICK TO A SCHEDULE

Back 21

1.Time Schedule
2. A Schedule Provides Greater Control
3. A Schedule Encourages Relaxation
4. Students Reluctant to Use Time Schedules
5. A Schedule Saves Time
6. A Schedule Provides Freedom
7. A Schedule Increases Flexibility
8. Time Base or Task Base

Front 22

1. Time Schedule

Back 22

-becomes a source of strength & a boon to your life
-consists of several benefits

Front 23

2. A Schedule Provides Greater Control

Back 23

A. plan written down = manageable
B. study all subjects = allotted time
C. a schedule discourages laziness = "Let's get down to business"
D. schedule review sessions = prevents cramming

Front 24

3. A Schedule Encourages Relaxation

Back 24

-plan written down allows relaxation
-no time wasted worrying what to do next.

Front 25

4. Students Reluctant to Use Time Schedules

Back 25

-feel that a schedule will do no good; keeping track of time = nervous wrecks

Front 26

5. A Schedule Save Time

Back 26

-shift smoothly from one activity to another, w/out wondering what to do next.

Front 27

6. A Schedule Provides Freedom

Back 27

-free's from time control
-students are slaves to time: class--gym--library--eating lunch on the run.
-students schedule time are masters of time.

Front 28

7. A Schedule Increases Flexibility

Back 28

-disorganized people = no room for flexibility.
-use schedules = more free time and variety of activities

Front 29

8. Time Base or Task Base

Back 29

-full time student = traditional schedule = divide your time into manageable blocks.
-non-full time student = schedules that focus on tasks instead of time.
*SCHEDULING SYSTEM NOT SIMPLY AS A TOOL FOR EFFICIENTLY FILLING UP YOUR DAYS BUT AS AN INSTRUMENT TO HELP YOU GET YOUR PRIORITIES STRAIGHT.*

Front 30

DIVIDE YOUR TIME INTO BLOCKS

Back 30

1.Story of the Sticks Illustrate Time
2. Advantage of Dividing Your Time into Books
3. Components of Three-part Scheduling System
4. Best Way to Use Big Blocks of Time
5. Study During Prime Time
6. Study Before Recitation Classes and After Lecture Classes
7. Don't let details tie your hands
8. Include nonacademic activities

Front 31

1. Story of the Sticks Illustrate Time

Back 31

-demonstrates how to break taks bundled together individually and to do each task one by one.

Front 32

2. Advantage of Dividing Your Time into Books

Back 32

-split into small, manageable units
-divide each day into blocks
-time schedules break up your responsibilities and allow you to deal with them one by one.
-assigning a block of time to each activity ensures that you will work at peak efficiency.

Front 33

3. Components of the three-part scheduling system

Back 33

A. master schedule
B. weekly schedule
C. daily schedule

Front 34

A. Master Schedule

Back 34

-basic structure for organizing your activities

Front 35

B. Weekly Schedule

Back 35

-adds specific details to the master schedule

Front 36

C. Daily Schedule

Back 36

-puts the weekly schedule into a portable form

Front 37

4. Best Way to Use Big Blocks of Time

Back 37

-big block of time, use it for a big assignment
-poor decision on starting with smaller to bigger assignments.
-use the large block of time for a large and time-intensive assignment, and save your small assignments for the little slivers of time.

Front 38

5. Study During Prime Time

Back 38

-prime time is daytime
-each hour used for study during the day is equal to an hour and a half at night.
-dead hours during the day when you are less productive than you'd like to be.
-schedule less-demanding tasks for these hours.

Front 39

6. Study Before Recitation Classes and After Lecture Classes

Back 39

-a study session before a recitation or discussion class helps warm you up.
-material is fresh in your mind
-for lecture classes, use the time immediately after class to fill in any gaps in your notes and to review the information you've just learned

Front 40

7. Don't let details tie your hands

Back 40

-account for all your time
-time you'd take to make an overly meticulous schedule can be better used in studying subject directly, and the chances of your following such a strict plan are slim.

Front 41

8. Include Nonacademic Activities

Back 41

-set aside time for food, sleep, and recreation as well as the other activities of your life.
-cheating out of extracurricular won't save you time in the long run
-may cost you time because all these activities are necessary for your overall mental and physical well-being.
-make your plan for living, not for studying

Front 42

Lay a Foundation with a Master Schedule

Back 42

1. What is the purpose of the master schedule?
2. What does a master schedule look like?
3. How does a master schedule help?

Front 43

1. What is the purpose of the master schedule?

Back 43

-provides an agenda of fixed activities around which your varying activities are arranged.
-changes; need to change up a master schedule only once per term

Front 44

2. What does a master schedule look like?

Back 44

-lists the days of the week on top and the hours of the day down the left side
-boxes in the grid are filled in with all your required activities: sleep, meals, job, regular meetings, classes, etc.
-empty boxes are free time

Front 45

3. How does a master schedule help?

Back 45

-enables you to visualize actual blocks of time into which you can fit necessary activities

Front 46

Account for Changing Details with a Weekly Schedule

Back 46

1. What is the purpose of a weekly schedule?

Front 47

1. What is the purpose of a weekly schedule?

Back 47

-built on the foundation on the master schedule
-fill in empty blocks like exams, or extra study time.
-leave space in your schedule for library or Internet research.
-helps you adapt your time to your changing priorities.

Front 48

Provide a Portable Game Plan with a Daily Schedule

Back 48

1. What goes into a daily schedule?

Front 49

1. What goes into a daily schedule?

Back 49

-a brief yet specific list of the day's tasks and the time block you plan to accomplish them in.
-fit all this information on an index card so you are able to carry it around all day.
-make it each night before going to bed
-mind is set free from sleep
-day will be better prepared when morning comes.

Front 50

Use Scheduling Tools If You Feel Comfortable with Them

Back 50

1. What are the pros and cons special scheduling tools?

Front 51

1. What are the pros and cons special scheduling tools?

Back 51

-designed to make scheduling your time both easier and more intelligent
-appreciate the importance of keeping a schedule
-some students: extremely inexpensive distration that does little to control or organize time.
-goal is managing time
*THE ESSENTIAL COMPONENT IS NOT THE TOOL, BUT RATHER THE PERSON WHO IS USING IT.*

Front 52

THINK IN TERMS OF TASKS

Back 52

1. When is it preferable to use task-based scheduling?
2. How did Ivy Lee demonstrate the value of tasks?
3. What sort of schedules do you need for a task based approach?

Front 53

1. When is it preferable to use task-based scheduling?

Back 53

-because of the way a schedule based on time blocks divides the day into manageable bite-sized segments
-if days are unlargely unpredictable = may need schedules that emphasize tasks instead of blocks of time.
-long-term assignments may require a task-based approach

Front 54

2A. How did Ivy Lee demonstrate the value of tasks?

Back 54

-crossing items off a lengthy to-do list has an inkling of the effectiveness of a task-based approach.

Front 55

Ivy Lee, 20th Century: Legendary Management Consultant

Back 55

demonstrated how effective and lucrative it could be to view things in terms of tasks

Front 56

Charles Schwab, chairman of the Bethlehem Steel Company, challenged Lee

Back 56

"Show me a way to get more things done with my time, and I'll pay you any fee within reason"

Front 57

2B. How did Ivy Lee demonstrate the value of tasks?

Back 57

1. Every evening write down the six most important tasks for the next day in order of priority.
2. Every morning start working on task #1 and continue until you finish it; then start on task #2, and so on. Do this until quitting time and don't be concerned if you have finished only one or two tasks.
3. At the end of each day, tear up the list and start over.

Front 58

Charles Schwab & Ivy Lee

Back 58

Schwab asked how much he owed for this advise..few weeks, then send in a check for whatever he thought it was worth. Three weeks later = $25,000.

Front 59

3. What sort of schedules do you need for a task based approach?

Back 59

-a single to-do lists is NOT SUFFICIENT for a task-based approach to help you through the entire semester.
-Need:
A) a task-based master schedule
B) a weekly assignment -oriented schedule in addition
C) a daily to-do list.

Front 60

Develop a Task-Based Master Schedule

Back 60

1. How does a task-based master schedule differ from a standard master schedule?
2. How do you divide you goals into subgoals?

Front 61

1. How does a task-based master schedule differ from a standard master schedule?

Back 61

-enables you to keep track of one or more assignments or goals over an extended period of time
-across the top of the schedule, instead write out major goals you hope to accomplish or the assignments you plan to complete.
-deadlines for subgoals may be written down the left side, where the hours of the day would normally be written in a standard master schedule.
For example: Feb. 7

Front 62

2. How do you divide you goals into subgoals?

Back 62

-list them in a column beneath the task they refer to.
For example: if you've been assigned a research, complete first draft, and revise first draft.
-cross it off your schedule after completing each assignment
-provide yourself with visual evidence of and positive feedback for the progress you've made.