Cdc 3N052 - Vol 1 Unit 2 Public Affairs Legal And Ethical Responsibilities

Front 1

What is “SAPP”?

Back 1

t’s an acronym for security, accuracy, propriety, and policy setting the limitations on principle of information.

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Front 2

What must correspondence leaving the PA office be free from, above all else?

Back 2

Security violations.

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Front 3

List the six security areas that may impact PA releases.

Back 3

(1) Information security.
(2) Personal security.
(3) Industrial security.
(4) COMSEC.
(5) OPSEC.
(6) COMPUSEC.

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Front 4

How can you ensure the accuracy of correspondence?

Back 4

By making sure all facts are correct before releasing anything; double-check spelling of names on anything sent out of the office or printed in the newspaper or on the web; never assume information is correct; and release the most accurate information available.

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Front 5

Which SAPP element is the most subjective, and probably the most difficult, element of SAPP?

Back 5

Propriety.

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Front 6

What policies must all correspondence and news articles comply with?

Back 6

US government, DOD, Air Force, MAJCOM, and local.

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Front 7

What requirements must you follow when performing a security review?

Back 7

Policies and procedures contained in AFI 35–102.

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Front 8

What federal law was enacted to guarantee the public’s right to information concerning the government’s activities?

Back 8

Title 5, USC, Section 552.

015-1

Front 9

What is the purpose of DOD 5400.7-R?

Back 9

Set policy for disclosing Air Force records to the public, give procedures for processing FOIA requests, and tell requesters of the decision to release or deny records requested under the FOIA.

015-2

Front 10

What is Joint Publication 3–58?

Back 10

Joint Doctrine for Military Deception, which states it is against DOD policy to use misinformation, or conduct activities intended to deny releasable information to the American public.

015-3

Front 11

What must you do if you receive a written request from the public stating the request is made under FOIA?

Back 11

Immediately refer the request to the base FOIA manager.

015-4

Front 12

How much time does the Air Force have to respond upon receipt of a FOIA request?

Back 12

20 workdays.

015-5

Front 13

Why should media FOIA requests be handled by PA?

Back 13

FOIA channels take longer due to administrative processes.

015-6

Front 14

When should you handle a FOIA request from the media as a normal FOIA request?

Back 14

As a last resort. This should only happen when the FOIA is the only way an agency will release certain information to the news media.

015-7

Front 15

How should a FOIA request received from a news media representative be handled in cases where PA can provide more information than the FOIA office?

Back 15

The FOIA and the PA offices should coordinate responses.

015-8

Front 16

What statute or program states citizens are allowed to review records kept about them by the government and prevents government agencies from excessive disclosure of personal information to agencies that do not have a need to know?

Back 16

The PA.

016-1

Front 17

What is your PA role in Public Affairs?

Back 17

Achieve good personnel practices and sound records management by keeping only essential information, ensuring it is correct, being protected properly, and using it only for intended purposes.

016-2

Front 18

What is the best source for collecting information about an individual?

Back 18

The individual.

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Front 19

When is a PAS used?

Back 19

Whenever someone is asked to give information that is to go into a system of records.

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Front 20

What data collection methods require the PAS and how do you include it?

Back 20

Forms, formats, and personal telephone interviews all use PASs. The statement can be part of the forms, included in regulations, placed on posters, or read to the individuals.

016-5

Front 21

Why is the SSN not a universal identifier?

Back 21

Because the intent of the PA was to restrict using the SSN as a personal identifier.

016-6

Front 22

What is slander?

Back 22

Oral (or spoken) defamation, which is spoken communication that damages a person’s reputation.

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Front 23

What is the difference between slander and libel?

Back 23

They are both defamation; slander is oral (or spoken) defamation and libel is in printed form.

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Front 24

Name three characteristics of libel that make it more serious than slander.

Back 24

(1) Intentional.
(2) Widespread.
(3) Permanent.

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Front 25

What is Air Force policy on libel?

Back 25

It cannot and will not be tolerated in Air Force publications, such as newspapers and websites.

017-4

Front 26

Why does libel pose problems for military PA?

Back 26

Because there are no federal laws; there are only state laws meaning libel is defined and punished differently in each state.

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Front 27

Name the three elements of libel.

Back 27

(1) Defamation. (2) Identification. (3) Publication.

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Front 28

What is the difference between libel per se and libel per quod?

Back 28

Libel per se is a statement clearly and obviously defamatory in and of itself. A libel per quod statement that may not appear to be defamatory, but may become so when taken in light of other facts.

018-3

Front 29

What are three ways you can protect yourself from libel?

Back 29

Any three of the following:
(1) Tone down potentially dangerous statements.
(2) Double-check all questionable facts, quotes, and numbers.
(3) Quote only recognized authorities and sources, and attribute facts and opinions to them.
(4) If overseas, learn local customs and habits.
(5) Use qualifying words such as “allegedly.”
(6) Use a tape recorder during interviews.
(7) When it doubt, leave it out or check with base legal before publishing.

018-4

Front 30

What is right of privacy?

Back 30

The right of an individual or organization to be left alone.

019-1

Front 31

Identify four types of right to privacy violations

Back 31

(1) Disclosure.
(2) False light.
(3) Appropriation.
(4) Intrusion.

019-2

Front 32

The extent to which a person or organization is protected by right of privacy depends on what?

Back 32

The position and or status of the individual or organization.

019-3

Front 33

What are the two defenses that can be used against a charge of invasion of privacy?

Back 33

(1) Newsworthiness.
(2) Consent.

019-4

Front 34

What is the definition of “copyright” and what types of material are included?

Back 34

The right of the creator to own, control, and profit from the production of his or her work, taking the form of original literary, graphic, photographic, audiovisual, or musical work.

020-1

Front 35

What publication governs the use of copyrighted materials?

Back 35

AFI 51–303.

020-2

Front 36

At what point does an author own copyright?

Back 36

From the time a work is first presented in copy, by any method sufficiently permanent to permit it to be perceived, reproduced, or otherwise communicated for more than a transitory period.

020-3

Front 37

What are the three formal requirements for copyright ownership under Title 17, USC?

Back 37

(1) Registering a claim to copyright.
(2) Depositing copies in the US Copyright Office.
(3) Including a copyright notice on published works.

020-4

Front 38

Generally, how long is a copyright considered protected?

Back 38

The life of the author, plus 70 years.

020-5

Front 39

What two publications have copyright guidelines and identify exclusions for “fair use”?

Back 39

(1) AP Stylebook and Libel Manual.
(2) AFI 51–303.

020-6

Front 40

What is the Air Force policy on using copyrighted material?

Back 40

To recognize that a copyright owner has a legally enforceable right.

020-7

Front 41

Who must submit a request to a copyright owner for permission to use their materials?

Back 41

The Air Force activity planning to use the copyrighted material.

021-1

Front 42

List the five requirements for sending out a request for permission to use copyrighted materials.

Back 42

(1) Request no greater rights than are actually needed.
(2) Fully identify the material.
(3) Explain the proposed use and the conditions of use. (4) Submit two copies to copyright owner (or agent).
(5) Include a self-addressed return envelope.

021-2

Front 43

You have received a copyrighted article that you want to publish and have received permission from the copyright owner to use it in your paper or website. Explain how to display the article.

Back 43

Ensure that, with the copyrighted material, prominent and appropriated credit is given to the copyright owner, and acknowledge that the copyright owner granted permission for you to use the material.

021-3

Front 44

Why must information proposed for a website be cleared and what regulations govern this clearance?

Back 44

Public websites are distributed globally and are governed by AFI 35–101 and DODD 5230.9.

022-1

Front 45

What local office must coordinate on all content for public websites prior to release?

Back 45

PA, unless if information is used to conduct electronic commerce.

022-2

Front 46

Who normally has overall authority for establishing public websites and releasing public information?

Back 46

Wing commander or equivalent.

022-3

Front 47

What are the two requirements organizations must satisfy before seeking approval to establish a public website?

Back 47

(1) Justify a wide public audience.
(2) Coordinate with local PA and communications authorities.

022-4

Front 48

What factors must be weighed when making a decision to establish a public website?

Back 48

The mission need and enhancement of USAF public communication program must be weighed against the costs and operational security risks.

022-5

Front 49

Define an Intranet site.

Back 49

Websites that are restricted to viewing by people at that base or domain, for example, .mil, and .gov.

022-6

Front 50

How can managing a website distract PA people?

Back 50

They may become too concerned with the technical aspects of maintaining the computer server, which can distract from PA programs.

022-7

Front 51

Who determines content, design, and operation of official Air Force websites and serves as a point of contact for conducting reviews of public web pages?

Back 51

SAF/PA.

022-8

Front 52

How does an average Air Force base use its website?

Back 52

To keep Airmen, their families, and interested community members informed of news and information affecting the unit.

023-1

Front 53

What office, at all levels of command, has security review as a function?

Back 53

PA.

023-2

Front 54

What must PA ensure when conducting security reviews?

Back 54

That all unclassified information is released quickly and accurately, and conforms to established polices.

023-3

Front 55

What is the only basis for review decisions?

Back 55

Security and policy considerations.

023-4

Front 56

What dictates how a webpage is designed?

Back 56

Its content.

024-1

Front 57

Identify the basic design principle for a Web page.

Back 57

Keep it simple by avoiding cluttered pages with numerous links and irregular text sizes.

024-2

Front 58

To whom is the Air Force accountable? Why?

Back 58

The public. Taxpayers have a right to know how their money is being spent and to assess and understand facts about national security and defense strategy.

025-1

Front 59

Name the four major elements of public accountability.

Back 59

(1) Budgets.
(2) Equipment.
(3) Personnel.
(4) Environment.

025-2

Front 60

What two regulations govern how we deal with members of Congress?

Back 60

AFPD 90–4 and AFI 90–401.

025-3

Front 61

What is Air Force policy for congressional inquiries?

Back 61

To cooperate fully with them and their staffs, and provide timely, factual answers within the limitations of security, FOIA, and the PA.

025-4

Front 62

Who may deny a congressional request for information or deny release of classified information to a member of Congress?

Back 62

Only the Secretary of the Air Force.

025-5

Front 63

What is the Air Force policy on congressional visits to bases?

Back 63

They are supported and encouraged.

025-6

Front 64

What are two restrictions concerning congressional tours on Air Force bases during election years?

Back 64

(1) Only provide tours that are available to the public on a standard tour.
(2) Provide the same things to all candidates who request a tour.

025-7

Front 65

All members of PA are subject to deployment in conjunction with contingency and wartime operations. What must we be aware of and what Air Force publication covers this?

Back 65

The provisions of the laws of armed conflict (LOAC). AFPD 51-4.

026-1

Front 66

What Air Force publication covers the limitations of gifts to employees of the United States government?

Back 66

AFI 56–601.

026-2

Front 67

What are four other legal areas you must be aware of in PA, in addition to LOAC and gifts?

Back 67

Any four of the following:
(1) Labor-management relations.
(2) Political participation by members of the armed forces.
(3) Standards of conduct.
(4) Fraternization and professional relationships.
(5) Dealings with contractors.
(6) Sexual harassment.

026-3

Front 68

In PA, what two components of laws must you adhere to?

Back 68

Letter and spirit of them.

026-4