Ca Notary Exam

Front 1

What is the penalty for unauthorized manufacture, duplication or sale of the Notary Seal?

Back 1

Civil Penalty - $1500

Front 2

What is the penalty for Violating the prohibition against a notary public who holds himself or herself out as an immigration specialist or consultant advertising that he or she is a notary or violating the restrictions on charging to assist in the completion of immigration forms?

Back 2

$1500 Suspension or Revocation

Front 3

What is the penalty for Failure to administer the oath or affirmation as required by law?

Back 3

$750 Suspension or Revocation

Front 4

What is the penalty for the negligent failure to discharge fully and faithfully any of the duties required of a notary public?

Back 4

$750 Suspension or Revocation

Front 5

What is the penalty for failure to notify the Sec of State of a lost or stolen Notary Seal?

Back 5

Civil Penalty - $1500

Front 6

What is the penalty for Commission of any act involving dishonesty, fraud, or deceit with the intent to substantially benefit the notary public or another, or substantially injure another?

Back 6

$1500 Revocation

Front 7

What is the penalty for Execution of any certificate as a notary public containing a statement known to the notary public to be false?

Back 7

$1500 Revocation

Front 8

What is the penalty for Violating the restrictions on advertising notarial services in a foreign language or literally translating the phrase “notary public” into Spanish?

Back 8

$1500 Suspension or Revocation

Front 9

What is the penalty for Charging more than the fees prescribed by law?

Back 9

$750 Suspension or Revocation

Front 10

What are the 4 violations that have a $750 penalty?

Back 10

1.Failure to administer the OATH or affirmation as required by law.
2.negligent failure to discharge fully and faithfully any of the DUTIES required of a notary public.
3.Charging more than the FEES prescribed by law.
4.failure to complete the ACKNOWLEDGEMENT at the time the notary’s signature and seal are affixed to the document.

Front 11

What violations are misdemeanors?

Back 11

1. Notarize any document, other than documents relating to a Deed of Trust that contains information known by the notary to be false.
2.Any person acting as a notary without being duly commissioned
3. Destruction, concealment or defacing notary records.
4. Soliciting or coercing a notary to perform an illegal or an improper act.
5. Making false statements to a notary.
6. Failing to submit notarial journals to the County Clerk within 30 days after a notary commission is no longer valid and the notary does not obtain reappointment.

Front 12

What is the penalty for the use of false or misleading advertising wherein the notary public has represented that he or she has duties, rights, or privileges that he or she does not possess

Back 12

$1500 Suspension or Revocation

Front 13

What violations are felonies?

Back 13

Perjury (punishable by prison for 2-4 years.)and dishonest or fraudulent actions with respect to encumbering someone into property.

Front 14

What is the penalty for failure to complete the acknowledgment at the time the notary’s signature and seal are affixed to the document?

Back 14

$750 Suspension or Revocation

Front 15

What is the penalty for the willful failure to discharge fully and faithfully any of the duties required of a notary public?

Back 15

$1500 Revocation

Front 16

What date does notary public’s commission takes effect?

Back 16

On the date the notary public files their oath of office and a surety bond in the amount of $15,000 with the county clerk’s office.

Front 17

How long does a notary public have to file their oath and bond before it becomes invalid?

Back 17

30 days from commencement date in the commission.

Front 18

Where does the notary public file their oath and bond?

Back 18

With the country clerk in the county where the notary operates their primary place of business.

Front 19

Should a Notary surrender their journal to their employer upon termination if their employer paid all of their fees and bonds.

Back 19

No, a Notary is not allowed to surrender their journal to anyone except for a peace officer or county clerk as specified in the Notary Handbook.

Front 20

When is a notary allowed to surrender their journal to a peace officer?

Back 20

Whenever the peace officer has reasonable suspicion that the journal contains evidence of a crime.

Front 21

What should a Notary do if they receive a written request for information from the California Secretary of State?

Back 21

A notary public must respond within 30 calendar days of receiving a written request for information from the California Secretary of State sent by certified mail relating to official acts performed by the notary public.

Front 22

If a Notary works as a notary for a private employer and the employer who received payment for the notary services?

Back 22

A private employer may enter into an agreement with the Notary indicating that all notary service fees are to be turned over to the employer.

Front 23

How many active journals can a notary maintain?

Back 23

Only one

Front 24

How many people can have access to a notary journal.

Back 24

Only the active notary using the journal. When not being used, the journal should be securely locked away.

Front 25

How soon does a Notary need to record a notary act in their journal.

Back 25

A notary act must be recorded at the time the act is performed and they must be recorded in sequential order.

Front 26

Who is allowed to legally request a copy of a journal entry?

Back 26

Any member of the public, as long as the request is submitted in writing.

Front 27

How long does a Notary have to respond to a written request for a copy of a journal entry?

Back 27

15 days

Front 28

Should a notary public provide plain copies or certified copies when requested to provide journal entry copies?

Back 28

They must provide plain copies, not certified.

Front 29

What happens to a Notary Journal if the Notary resigns or is removed from office?

Back 29

The notarial journal and all other notarial records must be delivered to the clerk of the county in which the notary public’s current oath is on file within 30 days of the resignation, disqualification or removal

Front 30

What should a notary do if their journal is stolen, lost, misplaced, destroyed, damaged?

Back 30

Immediately notify the California Secretary of State by Certified or Registered mail.

Front 31

Can a Notary in California use an embosser type seal?

Back 31

Yes, but only if the embosser is inked. The seal must be photographically reproducible.

Front 32

Can a Notary go ahead and purchase their seal from any stamp seller?

Back 32

No, they may only purchase a Notary seal from a vendor authorized directly by the California Secretary of State.

Front 33

Can I Notary notarize their own document or signature?

Back 33

No

Front 34

Who is allowed to access or use the Notary seal.

Back 34

Only the one specific notary it is assigned to, no one else may have access to the seal.

Front 35

What should a Notary do with an incomplete document.

Back 35

Refuse to notarize the signature.

Front 36

Can a Notary notarize a document in a language they don't understand.

Back 36

Yes, the notary is only notarizing the signature, not the contents of the document.

Front 37

What is considered satisfactory evidence of identity?

Back 37

The absence of any information, evidence, or other circumstances which would lead a reasonable person to believe that the individual is not the individual he or she claims to be and (A) identification documents meeting certain requirements or (B) the oath of a single credible witness or (C) the oaths of two credible witnesses. (California Civil Code section 1185(b)

Front 38

Is personal knowledge of an individual satisfactory evidence of identity.

Back 38

No