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21 Cards in this Set
- Front
- Back
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Document design
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Source document is designed to make it easier to prepare the document initially and later to input data from the document into a computer or other input device.
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Written approval
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Signature or initials on a document to indicate that someone has authorized the event. Ensures that the data input arises from a valid business event and that appropriate authorizations have been obtained.
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Preformatted screens
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Define acceptable format of each data field; procide drop-down lists of data that are acceptable for a given field; cursor may automatically move to the nect field on the screen; require that certain fields be completed; automatically popluate certain fields with data.
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Online promting
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Request user input or ask question that the user must answer; also context-sensitive help.
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Populate input screens with master data
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Clerk enters identification code for an entity and system retrieves data about that entity from the master data.
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Compare input data with master data
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Comparisons performed manually or by the computer to determine the accuracy and validity of input data. Includes; input/master data match, input/master data dependency check, input/master data validity and accuracy check.
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Procedures for rejected inputs
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Ensure that erroneous data are corrected and resubmitted for processing.
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Programmed edit checks
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Automatically performed by data entry programs upon entry of the input data to highlight actual or potential input errors and allow them to be corrected quickly and efficiently. Includes: limit checks-test whether the contents of the data entered fall within predetermined limits, reasonableness check- compares entered data with a calculated amount to discover inputs that may be incorrect.
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Programmed edit checks:
Document/record has totals |
Summarization of any numeric data field within the input document or record. Calculated before and then again after entry of the document or record, this total can be used to determine that the applicable fields were entered accurately.
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Programmed edit checks:
Mathematical accuracy checks |
Compare calculations performed manually to those performed by the computre to determine whether a document has been entered correctly.
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Programmed edit checks:
Check digit |
An extra digit added to the identification number of entities such as customers and vendors to detect those numbers that have been input incorrectly.
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Confirm input acceptance
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Data entry program informs the user that the input has been accepted for processing.
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Automated data entry
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Strategy for the capture and entry of event-related data using technology such as OCR, bar codes, RFID, and EDI.
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Enter data close to the originating source
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Strategy for the capture and entry of event-related data close to the place and time that an event occurs.
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Digital signatures
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Validates the identity of the sender and integrity of an electronic message to reduce the risk that a communication was sent by an unauthorized system or user or was intercepted or modified in transit.
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Other data entry control plans:
Turnaround documents |
Document output by the computer used to capture and input a subsequent event.
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Other data entry control plans:
Key verification |
Input documents are keyed by one individual and then rekeyed by a second individual to detect keying errors.
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Other data entry control plans:
Sequence checks |
Applied to sequentially numbered and prenumbered documents to determine that all documents have been processed (completeness) and that no extra documents have been processed (completeness, if a duplicated document, or validity, if a bogus document.)
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Other data entry control plans:
Agree run-to-run totals |
Reconciling totals prepared before a computer process has begun to totals prepared at the completion of the computer process.
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Other data entry control plans:
Tickler file |
Manual file of documents, or a computer file, that contains business event data that is pending further action.
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Other data entry control plans:
One-for-one checking |
Detailed comparison of the individual elements of two or more data sources to determine that they agree.
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