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11 Cards in this Set

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Construction Specifications Institute Masterformat was first published in 1963 and has been updated several times since.
The basic rule on what goes where between Drawings and Specifications is this:
what is best communicated in the specifications should be written in the specifications and what is best communicated by the drawings should be pictorially represented in the drawings.
Drawings should generally show the following information:
Extent, size, shape and location of component parts.
Location of matls, equip, and fixtures.
Detail and overall dimensions.
Interrelation of materials, equip., and space.
Sizes of equipment.
Identification of class of mat'l at its location.
Physical extent of alternates.
The specifications complement the drawings by describing..
qualities of materials, systems, and equipment; workmanship on-site and off-site fabrication and installation and erection.
Specifications should generally describe the following:
Type and quality of materials, equipment, and fixtures.
Quality of workmanship.
Methods of fabrication, installation, and erection.
Test and code requirements.
Gauges of manufacturers' equipment.
Allowances and unit prices.
Alternates and options. (greater or equal).
No matter how carefully the Project Manual and the Drawings are prepared, there are bound to be discrepancies. To resolve these conflicts:
Specification overrides drawing.

The AIS General Conditions, Paragraph .2, Document A201 requires amendment in order to resolve discrepancies.
Instructions to Bidders have been identified by other terms such as:
Information for Bidders and Conditions of Bid.
The purpose of the Instructions to Bidders is to:
outline the requirements necessary to prepare and submit a bid properly. They guide the bidder in soliciting information concerning discrepancies in the contract documents and provide him or her with all the information necessary to execute the bid form.
The Instructions to Bidders consist of the following elements:
1. Form of Bid. Identify the form of bid and indicate the number of copies to be submitted.
2. Preparation of Bid. Describe which blank spaces in the Bid Form are to be filled in by the bidder, including base bids, alternates, unit prices, and so on.
3. Submission of Bid. State how bids are to be sealed, addressed, and delivered.
4. Examination of Documents and Site. Instruct bidder to examine the contract documents and the site of the proposed project in order to become familiar with all aspects of the project.
5. Interpretation of Documents. State how discrepancies in contract documents discovered by bidders will be interpreted and resolved by the architect.
6. Withdrawl and Modification of Bids. State how bids can be withdrawn or modified prior to bid opening.
7. Award of Contract. Describe the procedure under which the award of the contract will be made.
8. Rejection of Bids. State the conditions under which the bids can be rejected.
9. Other Instructions to Bidders. State whether certain information relative to financial status, subcontractor, and substitutions are to be submitted with the Bid Form.
The AIA (American Institute of Architects) classifies specifications as one of the contract documents. They are written for a wide audience to include:
1. Contractor - construct, manage, and direct construction
2. Estimator - Prepares the estimate based on specifications
3. Purchasing agent - Procures the material and equipment
4. Resident project representative - Inspecting and controlling the work
5. Owner - What they are buying and entitled to receive
6. Subcontractors - Readily discern the scope of his subcontract
7. Manufacturers - Grade and type are clearly defined.
The specifications alone are not the contract documents; they are one of the documents contained in the Master Format. The specifications address the following:
1. legal considerations
2. insurance consideration
3. Bidding Requirements (usually bound with the specifications)
4. Alternates
5. Subcontractor's Limits
6. Contractor Limits (more than one Prime Contractor)
7. Inspection and Testing Procedures
8. Design Criteria