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39 Cards in this Set
- Front
- Back
The management of the
maintenance administration work center is the responsibility of what officer? |
Is under the direction of the
assistant maintenance officer (AMO). |
|
What division maintains a master paper or
electronic maintenance message board of current messages that are annotated with the action taken? |
Maintenance Administration
|
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The responsibilities of the maintenance
administration division include what task or tasks? A. Maintaining a master maintenance message board B. Drafting and publishing the 3M Summary C. Receiving and distributing mail D. Preparing maintenance-related correspondence |
3) A, C, and D only
|
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What are examples of basic components of
a computer? A. Central processing unit B. Keyboard C. Monitor D. Mouse E. Printer |
4) A, B, C, D, and E
(All of the Above) |
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You should know the names and rates or rank of
everyone in the office when you start work in the maintenance administration division. (True or False) |
True
|
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What is the word-processing equivalent of an
electronic typewriter’s automatic return? |
Wraparound
|
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What type of key is available on a
computer to assist you in performing various processes? |
Function keys allow users to operate the computer’s functions and
commands. |
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If you are an AZ striker (non-“A” school
graduate), what minimum number of words per minutes are you required to type before you are eligible to compete in the advancement examination for AZ3? |
AZ strikers are required to type 20 words per
minute. |
|
Detailed procedures for transmitting and
handling classified material are found in what instruction? |
Department of the Navy (DON) Information
Security Program (ISP) Regulation, SECNAVINST 5510.36 |
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What are the approved classifications for
classified material? |
Top Secret, Secret, and Confidential
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What officer is responsible for ensuring
that all classified material is properly safeguarded within a command? |
Commanding officer
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As a person who has been cleared and
authorized to handle Secret material, you are authorized to take which of the following actions? 1 . Handle any Secret material anytime you want to handle it 2 . Handle Secret material only when there is a reason to handle it 3 . Read all incoming Secret material 4 . Handle Top Secret as well as Secret material |
2) Handle Secret material only when
there is a reason to handle it |
|
To what instruction should you refer for
detailed procedures in preparing the letter? |
The Department of the Navy
Correspondence Manual, SECNAVINST 5216.5. |
|
What element of the letter will be used for
referencing and filing purposes? |
IDENTIFICATION SYMBOLS
|
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The subject of your letter is
MAINTENANCE AND MATERIAL MANAGEMENT. What type of code should you assign the correspondence so it can be grouped with related correspondence? |
Standard subject identification code
(SSIC) |
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What reference do you use for SSIC's?
|
SECNAVINST 5210.11
The Department of the Navy Standard Subject Identification Codes |
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Since your letter will have a Secret
classification, you should type this designation in capital letters at what location on the letter? |
In capital letters at the left margin two lines below the date in the identification symbol.
|
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Where should you type the signature line
for your letter? |
In the center of the page, four lines
below the last line of text |
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Your letter is ready for signature, but the
signer is not available. What designation should you type in the signature block to accompany the individual’s name who has been formally appointed to sign the letter? |
Acting
|
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Before you forward the message to the
Naval Telecommunication Center for transmission, who specifically must authorize it? |
Releaser
|
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As the composer of the message, you
would most likely be performing the duties of what individual or authority? |
Drafter
|
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You prepare the message, but it cannot be
transmitted due to simulated emergency conditions. To what condition does this control on transmission of the message refer? |
Minimize
|
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To what reference should you refer when
composing the naval message? |
NTP 3
Naval Telecommunications Procedures User‘s Manual |
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Sea Control Squadron 28 is the action addressee of the message. How should this address appear on the naval message?
|
SEACONRON TWO EIGHT
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If you were unsure of how the Sea Control Squadron address should look on the message, to what source should you refer?
|
DPVS
Distributed Plain Language Address (PLA) Verification System (DPVS) |
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What form of correspondence provides an
informal means to communicate within an activity or between Department of the Navy (DON) activities? |
MEMORANDUMS
|
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When preparing a standard letter, what rule of
thumb should you use for margins? |
1-inch margin at the top and
bottom and on both sides |
|
What element of the standard letter identifies the
sender, acts as a reference, and is used for filing purposes? |
IDENTIFICATION SYMBOLS:
|
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What system provides a uniform method of
issuing directives by all naval activities? |
SECNAVINST 5215.1,Department of the Navy Directives
Issuance System |
|
What type of document is used to establish policy,
organization, conduct, method, or procedure? |
DIRECTIVES
(instructions/notices) |
|
What are the two types of directives that are used
in the directives issuance system? |
Instructions and Notices
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An
instruction has continuing reference value and is effective until ____. |
the originator cancels or supersedes it.
|
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Notices are directives of a onetime nature and
usually contain information or action applicable for a brief period (usually |
6 months or less, but in no case
more than 1 year). |
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The four categories of message precedence in ascending order of urgancy are __________ .
|
Routine, Priority, Immediate, and Flash
|
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SSIC's are how many digits long?
|
4 to 5 digits.
|
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How many subject groups are under the Navy's SSIC sytem?
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13 subject groups.
|
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SSIC'S = My Tired Old Lady Gave Me Funny Old Sour Grapes For Chow Ah
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1000 Series-Military Personnel
2000 Series-Telecommunications 3000 Series-Operations and Readiness 4000 Series-Logistics 5000 Series-General Admin & Management 6000 Series- Medicine and Dentistry 7000 Series-Financial Management 8000 Series-Ordnance Material 9000 Series-ships Design & Material 10000 Series-General Material 11000 Series-Facilities & Activities Ashore 12000 Series-Civilian Personnel 13000 Series-Aero & Astro Material |
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What method of correspondence transmission is an alternative to the U.S. Postal system and allows users to send an exact copy of a document?
|
Faximile
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What tool does the maintenance admin use to track recurring report requirements?
|
Tickler File
|