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106 Cards in this Set
- Front
- Back
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Letter of Deviation
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COPT may authorize a deviation from any rule in (33 CFR 164) if he determines the deviation does not impair the safe navigation of a vessel and will not result in a violation of the rules for preventing collisions at sea. |
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When should COPT require a vessel exam prior to issuing a LOD?
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For vessels at a high risk from a safety perspective. (i.e. vessels w/ history of safety-related deficiencies/detentions or repeated LOD requests).
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Control actions
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The COPT shall institute appropriate control actions to safeguard the port, personnel, and the environment, when "clear grounds" exists and/or when a vessel arrives from a port that doesn't maintain adequate anti-terrorism measures. |
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Clear grounds
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Evidence that the vessel, its equipment, or its crew do not comply substantially to the requirements of the relevant conventions, rules, and U.S. supplement, or that the master or crew members are not familiar with essential shipboard procedures relating to vessel safety or pollution prevention. |
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ISPS/MTSA Matrix
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Screening is NOT classified. |
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PSC Safety and Environmental Protection Compliance Targeting Matrix
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Evaluates risk factors applicable to a vessel's compliance with international safety and environmental standards. NOT classified. |
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Purpose of ISPS and PSC Safety Matrix
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Allows for COPT to identify those vessels that pose the greatest risk of being substandard. |
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MOTR (acronym)
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Maritime Operational Threat Response Plan |
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MOTR purpose
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Ensures quick and decisive action to counter maritime threats. |
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COE program
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COE's are imposed on vessels bound for the U.S. from ports with inadequate anti-terrorism measures in foreign ports. |
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HIV
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High Interest Vessel Screened vessels that pose a security risk to the U.S. Potential candidates for an at-sea boarding or other control action. |
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EQUASIS data system
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System displays PSC inspections and detentions that occurred within Paris, Tokyo, and U.S. Helps PSCOs gain a better overall sense of the previous condition of the vessel.
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VAD responsibilities
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-Verify VRP and non-VRP status and COFR status for all applicable vessels -Validate vessels in MISLE -thoroughly scrutinize vessels arriving to Miami river -brief Duty Team Leader on status of any pending operations |
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Where can you find weekly exam schedule?
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Miami PSC calendar |
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Notice of Arrival
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Any vessel entering Miami COPT zone must submit NOA to the National Vessel Movement Center regardless of tonnage. |
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When to submit NOA?
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If voyage is: -96 hrs or more = at least 96 hrs before arrival -Less than 96 hrs = before departure but at least 24 hrs before arrival |
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Where are NOAs posted?
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SANS (Ship Arrival and Notification System) |
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Who submits response plans?
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-NTVs over 400 GT |
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Where are VRPs verified?
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MISLE |
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HIV Matrix
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Grading system that determines which arriving vessels are HIVs. Focuses on foreign flag vessels that are required to submit NOA. Consists of several factors that contribute to the potential consequence of a security incident and the probability that a sec. incident may occur. Classified as SECRET when point values are filled in. |
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HIV security boarding
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-carried out 3 NM off-shore or another location inside the regulated nav. area. -BT inspects cargo lists, docs, and crew lists to deter acts of terrorism and/or transportation security incidents |
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Bulk
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Material in any quantity that is shipped, stored, or handled w/o the benefit of package, label, mark or count and carried in integral or fixed independent tanks. |
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When would you visit the command center?
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What is the Hold list?
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-IMO detentions |
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How often do we review docs and crew for non-IACS vessels entering the Miami River?
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Docs = 30 days Crew = every time |
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How often do we review docs and crew for non-IACS vessels entering Port Laudania?
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Every 6 months
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What is QUALSHIP 21?
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Quality shipping for the 21st century. Program to identify high-quality ships, and provide incentives to encourage quality operations. Still subject to random ISPS exams, but not PSC. |
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QUALSHIP 21 incentives?
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-Freight ships eligible for 3 yrs of limited oversight. No annuals. -Tank ships are still examined once a yr but the annuals are reduced in scope. -no incentive for pass. vessels except it may be considered a marketing tool. |
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QUALSHIP 21 eligibility criteria?
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-not detained within past 36 months -no marine violations (past 36 mts) -no reportable mar. casualties (past 36) -completed successful Safety and Env. exam w/i 24 mts of elgibility determination -company must not be assoc. w/ vessel detention (past 24 mts) -non-US flagged |
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What is considered a quality vessel under QUALSHIP 21? |
-associated with a well-run company -classed by an organization with a quality track record -registered with a flag admin. with a superior PSC record -outstanding PSC history in U.S. waters |
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How to determine is vessel is enrolled in QUALSHIP 21?
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Posted on the QUALSHIP 21 page of the headquarters PSC internet website.
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CVC
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Commercial Vessel Compliance Develops and maintains policy and standards for the prevention activities of the CG. |
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What is the purpose of the PSC program?
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Focus on vessels most likely to be substandard in effort to reduce deaths/injuries, loss of property, and disruptions to marine commerce. The goal is to identify and eliminate substandard ships from U.S. waters. |
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NOA Major information
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-voyage info (last 5 ports, ETA, etc) -cargo -crew (name, DOB, etc) -persons in addition to crew (name, DOB, etc) |
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Which vessels submit NOAs directly to COPT?
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less than 300 GT. NVMC does not review these NOAs. |
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Conditions of Entry
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Requirements imposed by the Coast Guard on vessels that desire to call on a U.S. port after calling on a foreign port that lacks effective anti-terrorism measures. |
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Indirect arrival
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Vessel which arrives at a U.S. port with a port listed on the current COE Port Security Advisory w/I it's previous 2-5 port calls. |
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COE-offshore
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-indirect arrival and carrying select CDC's in bulk -indirect arrival and scoring between 9-16 on HIV matrix |
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COE-dockside
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Indirect arrivals shall have COE verified dockside
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COE-administrative
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Officer review at the Secto. Up to 25% of vessels arriving each month from ports where the COE are in effect, the COE verification exam may be downgraded to an admin exam Must: -indirect arrival -not carrying CDC in bulk |
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Why are requirements modified for vessels arriving from Venezuela?
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Due to the significantly large number of vessels arriving from that country. Almost twice the combined total of all other countries. |
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COE-offshore (Venezuela)***
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-If vessel doesn't meet above criteria, but scores out requiring HIV, ISPS I, and P-I PSC -If vessel doesn't meet above criteria, COE shall be conducted if |
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ISPS/MTSA risk factors
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2) flag state 3) recognized security organization 4) vessel's security compliance history 5) last port of call information |
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ISPS priorities
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ISPS I, II, III (random) |
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PSC Safety and Environmental Compliance targeting matrix risk factors
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1) ship management 2) flag state 3) recognized organization 4) compliance history 5) vessel type |
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PSC Safety and Environmental Compliance targeting matrix exam priorities
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PI, PII, NPV (random)
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Ship Management (ISPS)
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Vessels with an owner, operator, or charterer associated with an ISPS-related denial of entry or expulsion, or two ISPS- related detentions within the past 12 mts will receive points towards the security exam decision. |
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Targeted Flag (ISPS)
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Determined by a ratio. -Security related denial of entry or expulsions -ISPS related detnetions to vessel flying the flag |
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Tank vessel
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A vessel that carries oil or hazardous material in bulk as cargo. |
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COC
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Certificate of Compliance |
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COC (tank)
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-valid for 2 years provided annual exam is completed w/I 90 days of COC anniversary. |
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Cruise ships exam intervals
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Periodic - reduced scope exams where frequency is determined by compliance history. Generally, semi-annually. |
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Tank vessel exam interval
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**tank vessels that are overdue for a annual or renewal COC exam are Priority II exams. |
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Downgrade clause (PSC)
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-if vessel scored as PI or PII but CG conducted exam w/i past 6 months and found no serious defs. -is no exam in previous 12 months, may be relaxed if freight vessel enrolled in Q21. **If a vessel is downgraded it is thrown into the pool of random exams. |
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Downgrade clause (ISPS)
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1) vessel hailing from targeted flag admin. if scoring 7-11 points. 2) any vessel that scores ISPS II if ISPS exam was conducted in past 6 months w/ serious defs. 3) ISPS I if vessels last POC was a U.S. port. and was found in compliance 4) ISPS I resulting from a denial of entry or expulsion if CG performed exam after denial of entry and found vessel in compliance then we can knock it down to ISPS II. ISPS III, if CG conducted 3 or more ISPS exams since denial of entry AND denied entry b/c of improper NOA. Assign 2 points in lieu of ISPS I. 5) PSC recourses prevent exam |
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COR
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-good unless a change in flag or if it expires -every ship -issue date and expiration date if applicable |
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Safety Construction
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-annual endorsement -intermediate between 2nd and 3rd ann. date -2 inspections of ships bottom. NTE 36 mts. -cargo ships 500 GT -issue and expire date. Annual endorsement |
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Safety Equipment
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-annual endorsement -periodic on 3rd ann. -cargo ships 500 GT -issue and expire date. Annual endorsement -Form-E |
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Safety Radio
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-annual endorsement >300 GT -issue and expire date. Annual endorsement -Form-R |
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Cargo Ship Safety
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-annual endorsement >500 GT -issue and expire date. Annual endorsement -Form-C |
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International Load Line
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-annual endorsement >79 ft and/or vessel on international voyage -issue and expire date. Annual endorsement |
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IOPP |
-annual endorsement >400 GT -issue and expire date. Annual endorsement |
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IAPP
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-annual endorsement >400 GT -issue and expire date. Annual endorsement |
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ISSC
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-intermediate endorsement >500 GT -issue and expire date. Intermediate endorsement |
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Tonnage |
>79 ft and/or vessel on international voyage -issue and expire date (if app.) |
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ISM - Document of Compliance
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-annual exdorsement >500 GT -issue and expire date. Annual endorsement |
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ISM - Safety Management
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-intermediate endorsement >500 GT -issue and expire date. Intermediate endorsement |
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Minimum Safe Manning
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>500 GT -use to verify officers licenses and flag state endorsements satisfy minimum safety manning requirement. |
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Continuous Synopsis Record |
>500 GT -most recent info is captured in MISLE. I.e. owner, operator. |
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Class Document
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-annual endorsement -issue and expire date. Annual endorsement |
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CCSSC
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-5 years -annual -App: international voyages trading in the Caribbean trading area 500 GT -issue and expire date. Annual endorsement |
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Annual
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Within 3 months before or after each anniversary date of the CSSCC |
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Intermediate
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Within 3 months before or after the second anniversary date OR within 3 months before or after the 3rd anniversary date of the CCSSC, which shall take place of one of the annual surveys. |
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SANS
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Ship Arrival Notification System
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How to check VRP?
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-Homeport -> VRP status board -> IMO # -verify owner/operator, COTP zone, expire date |
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When is a COFR required?
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300 GT or greater |
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When is VRP required?
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400 GT or greater or tank vessels 150 GT |
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Big 4 docs?
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-International Ship Security Certificate -ISM - Document of Compliance -ISM - Safety Management Certificate |
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COTP
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A tool to protect the safety and security of the port. COTP may use this order to implement a variety of control actions, including controlling the vessels movement as it enters/departs the port. May also use to expel a vessel out of a port. There are civil and criminal penalties for violating a COTP. |
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COTP examples
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-If the vessel poses a risk to the port, a COTP may require the presence of an armed escort. |
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Where are VRPs verified?
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MISLE or at e-vrp.com |
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What is an HIV?
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Vessel entering a U.S. port that may pose a high relative security risk to the port. |
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Where are COFRs verified?
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MISLE |
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Does MTSA/ISPS regulate foreign yachts?
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No, but if operated commercially, they may be subject to ISPS. |
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IMO
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International Maritime Organization |
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Do assigned points via any utilized matrix indicate a vessel is substandard?
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No, but does indicate certain risk factors exist. |
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Large Fleet Designation Program
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if a vessel owner, operator, or charterer has at least 25 vessels that visit US ports each year they will not be targeted unless it accumulates 3 or more operational controls w/I a 12 month period. |
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Class society/RO
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When a class works on behalf of the flag administration it meets the definition of a RO. |
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ISPS downgrade - Targeted Flag admin.
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Must meet all: -removal of flag admin points results in 6 or fewer -CG previously examined the vessel w/I past 6 months and found no serious security defs. |
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ISPS downgrade from II to III for any vessel
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-CG performed ISPS and found no serious defs that resulted in a control action -COTP doesn't have clear grounds |
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ISPS downgrade from I to III (Col. 3/RO)
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-if last POC was a US port, and that COTP found the vessel in substantial compliance |
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ISPS downgrade (Col. 4/Comp. history)
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-if last ISPS I exam resulted in substantial compliance, may downgrade to ISPS II, unless the following is true. -ISPS III if CG conducted 3 or more ISPS exams since denial of entry and no major control actions were taken. -if CG previously denied entry because of lack of proper NOA, assign 2 points in lieu of ISPS I |
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ISPS downgrade (Col. 5/LPOC)
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-CG ISPS exam found vessel compliant |
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PSC downgrade clauses
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2) if vessel scored PII because no exam w/I past 12 months, it may be relaxed to NPV for freight vessels enrolled in QUALSHIP21. |
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Downgrade options for foreign freight vessels subject to ISPS II/PII.
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-for vessels targeted by points, downgrade may be applied to vessels examined by Paris or Tokyo MOU member w/I past 6 months -units now may downgrade Q21 ships to NPV when examined w/I past 36 months. |
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Can COTPs grant waivers for NOA submission times?
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Yes, but should engage with local agencies because they might be relying on the time periods for operational planning. |
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Materially incomplete NOA
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time requirements for initial NOA still apply |
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Materially inaccurate NOA
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time requirements for initial NOA still apply |
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NOA minor information
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-vessel info (call sign, country of registry) -voyage info -cargo -crew -Operational condition of equipment |
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Stowaways and NOA
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-If discovered after NOA submission, they must change the NOA. Stowaways are considered persons in addition to crew. |
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Port or place of anchorage
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Location the vessel intends to moor/anchor.
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Who do vessels submit NOAs to if GT in 300 or less?
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COTP |
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Four levels of NOA non-compliance
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2) NOA not submitted, or inaccurate/incomplete 3) NOA w/ missing or incorrect major info 4) NOA w/ missing or incorrect minor info |
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Submission times if changes in NOA
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-if remaining voyage24 hrs or less, at least 12 hours before arrival |
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What happens if a vessel changes its port of destination in regards to NOA?
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The initial submission time still applies. Not considered a change in NOA. |
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