Are Review Manual

Front 1

Advertising for Bids
2 ways

Back 1

advertising in newspapers and trade journals
invitation to bid.

Front 2

Advertisement for Bid
Whats included?

Back 2

Bid announcement
project name and location
name and address of the owner and architect
description of the project
date, time, location where bids are due
how to obtain bidding documents and deposit required
procedures for submitting bids

Front 3

Availability of bid documents

Back 3

usually through the architects office

Front 4

Addenda

Back 4

Modifications, changes, clarification Issued prior to bidding.
It is sent to all registered bidders 4-5 days before receipt of bids.

Front 5

Bid opening

Back 5

-Bids received after opening should not be accepted unless non of the bids have been opened and there are no objections.
-Bids are read aloud. Architect prepares a bid log to note the base bid amount, amounts of alternates, receipt of addenda.
-NO announcement is made at bid opening.
-After ten days or so, announcement of selection is sent to all bidders.

Front 6

Bidding Documents

Back 6

-advertisement or invitation to bid
-instruction to bidders
-supplementary instructions to bidder
-bid forms
-bid security information
-performance bond
-labor and material payment bond
sometimes.....
-qualification forms, subcontractor list form, certificates of insurance...etc.

Front 7

Instruction to Bidders: AIA Document A701
Bidders Representations

Back 7

Bidder states that he or she has read docs, visited the site, and hat the bid is based on materials required in the contract.

Front 8

Instruction to Bidders: AIA Document A701
Bidding Documents

Back 8

States where, how many and at what cost the documents can be obtained.

Front 9

Instruction to Bidders: AIA Document A701
Interpretation or correction of bidding docs

Back 9

bidders must make written request to architect at least seven days prior to bid date.

Front 10

Instruction to Bidders: AIA Document A701
Substitutions

Back 10

A bidder is required to submit a request for approval at least ten days prior to the bid opening date.

Front 11

Instruction to Bidders: AIA Document A701
addenda

Back 11

Addenda must be issued no later than four days before bid date.

Front 12

Instruction to Bidders: AIA Document A701
bidding procedures

Back 12

submitted in sealed envelop with name of receiving party, project name, and name of bidder on outside of it

Front 13

Instruction to Bidders: AIA Document A701
Modification or withdrawal of bid

Back 13

Bids may not be modified after the designated bid time and date. However, bids can be withdrawn and resubmitted

Front 14

Instruction to Bidders: AIA Document A701
Post Bid Information

Back 14

After award of bid, contractor submits qualification statement, AIA Doc A305. AND
-list of names and subcontractors working.
-name of manufacturers, products and suppliers
-

Front 15

Instruction to Bidders: AIA Document A701
Performance Bond and Payment Bond

Back 15

Performance bond is statement by surety company that obligates surety company to complete construction should contractor default. Mandatory on public work.

Front 16

Bid Security

Back 16

Required to insure that successful bidder will enter into contract. Bid security may be kept to compensate for diff between low bid and next bid. Usually 5% of cost of construction.

Front 17

Labor and Material Payment Bonds

Back 17

Protects owner if contractor does not pay subcontractors or material suppliers.

Front 18

Alternate

Back 18

A request in the bid documents asking the contractor to supply a price for some type of variation from the base bid. Allow the owner some flexibility in modifying the bid.
Add Alternates - raise the price
Deduct-Alternates - lower the price