Ais Chapter 5

Front 1

What is a flowchart?

Back 1

A flowchart is a graphical representation of some part of an information system. This IS might be focused on accounting, production, human resources, or marketing.

Front 2

Systems flowcharts

Back 2

Give users a big picture look at an information system. Consider the process you use to register for classes each term. You use certain documents and types of information technology to select and register for classes; a systems flowchart would combine all of those resources with their related business processes.

Front 3

Program flowcharts

Back 3

Show the logic associated with a computer flowchart.

Front 4

Document flowchart

Back 4

Show the various documents involved in a system; they also portray the procedures performed on those documents.

Front 5

Hardware flowcharts

Back 5

Show computers, printers, monitors, input devices, and other hardware elements associated with an information system.

Front 6

Common conventions for flowcharts

Back 6

1. Flowcharts should be read from top to bottom and left to right.
2. Flowcharts should have plenty of white space they shouldn't be too crowded on the page.
3. Flowcharts should be a title based on what it represents.
4. Flowcharts should be organized in columns which depict areas of responsibility.
5. Documents involved in a business process should have a clear origin and a clear termination. They shouldn't appear by magic and they shouldn't disappear by magic either.
6. Rough drafts of flowcharts should be discussed by people involved in the process.

Front 7

On page connector

Back 7

Shows where a document or process continues on the same page.

Front 8

Multiple copies of a single document symbol shows

Back 8

that a single document, such as a purchase order has several copies which would be numbered and tracked separately in the flowchart.

Front 9

Manual process symbol is used when

Back 9

data are processed manually such as writing a check or preparing a sales invoice.

Front 10

How do AIS professionals use flowcharts?

Back 10

AIS use flowcharts many different ways including confirming how a system is currently operating, suggesting improvements to an AIS, evaluating internal control deficiencies, and designing procedures manuals.

Front 11

Before you can start an audit you will use flowcharts how?

Back 11

Before you start an audit, you have to confirm how the system is operating. Flowcharts help you conceptualize the big picture of a system, In addition you probably want to look over procedures manuals and talk with employees familiar with the system already.

Front 12

What is the overall goal of the flowchart?

Back 12

The goal is to understand the current state of things the way they are not necessarily the way they should be.

Front 13

What are flowchart uses?

Back 13

Can possibly identify opportunities for improcement, can be used to spot internal control defiiciencies.

Front 14

Risk/control matrix

Back 14

Risk control matrix helps to identify, document, and evaluate the system of internal controls. The matrix identifies the threats facing the environment, the components within the facility and the necessary controls. It also provides a risk assessment, evaluation of the controls and any recommendations. In its final format, these elements are presented graphically on one page for ease of understanding and approval by management.

Front 15

WCGW

Back 15

Stands for What Could Go Wrong

Front 16

What does the controls column include in a risk matrix?

Back 16

The controls column would comprise various internal controls in place to lessen the risk. Such as restrictively endorsing checks.

Front 17

Assertions

Back 17

"claims" that the organization makes about elements of their financial statements.

Front 18

Type grouping in the risk matrix identifies what?

Back 18

Identifies the purpose of each control listed in the controls column.

Front 19

What is a key control?

Back 19

A key control is one that is critically important such as depositing cash in the bank daily.