Ais

Front 1

System

Back 1

Two or more interrelated components that interact to achieve a goal

Front 2

Goal conflict

Back 2

Subsystem's goal is inconsistent with goals of another subsystem or with the system as a whole

Front 3

Goal congruence

Back 3

Subsystem achieves its goals while contributing to the organization's overall goal

Front 4

Data

Back 4

Facts that are collected, recorded, stored, and processed by an information system. In and of themselves, data are meaningless

Front 5

Information

Back 5

Data with context and meaning. Data that has been organized and processed to improve the decision making process

Front 6

Information overload

Back 6

Results in a decline in decision-making quality. Also increases the cost of providing that info

Front 7

Information Technology (IT)

Back 7

Effectively filters and condenses information

Front 8

Value of information

Back 8

Benefit produced by the information minus the cost of producing it

Front 9

Relevant

Back 9

Reduces uncertainty. Improves decision making. Confirms or corrects prior expectations.

Front 10

Reliable

Back 10

Free from error or bias. Accurately represents organization events or activities

Front 11

Complete

Back 11

Does not omit important aspects of the events or activities it measures

Front 12

Timely

Back 12

Provided in time for decision making

Front 13

Understandable

Back 13

Presented in a useful and intelligible format

Front 14

Verifiable

Back 14

Two independent people can produce the same info

Front 15

Accessible

Back 15

Available to users when they need it and in a format they can use

Front 16

Business process

Back 16

Set of related, coordinated, structured activities and tasks that help accomplish a specific organizational goal

Front 17

Transaction

Back 17

Any activity that can be measured in economic terms; ie, exchange of g+s

Front 18

Transaction processing

Back 18

Capturing transaction data and producing information output

Front 19

Data processing cycle

Back 19

Take data, generate meaningful and relevant information. Four operations: data input, storage, processing, output

Front 20

Source document

Back 20

Document captures data at source when transaction takes place

Front 21

Turnaround document

Back 21

Company output sent to an external party, then returned by external party for subsequent input to the system (ex. Utility bill payment stub)

Front 22

Source data automation

Back 22

Collects transaction data in machine readable format at time and place of origin (at the transaction source) ex. POS terminals and ATMs

Front 23

General ledger

Back 23

A ledger that contains summary-level data for every asset, liability, equity, revenue, and expense account of the organization

Front 24

Subsidiary ledger

Back 24

A ledger used to record detailed data for a general ledger account with many individual subaccounts, such as accounts receivable, inventory, and accounts payable

Front 25

Coding

Back 25

The systematic assignment of numbers or letters to items to classify and organize them

Front 26

Sequence codes

Back 26

Items are numbered consecutively to account for all items. Ex, prenumbered checks, invoices, and PO's

Front 27

Block code

Back 27

Blocks of numbers are reserved for specific categories of data

Front 28

Group codes

Back 28

Two or more subgroups of digits used to code items. Often used in conjunction with block codes

Front 29

Mnemonic codes

Back 29

Letters and numbers are interspersed to identify an item

Front 30

Chart of accounts

Back 30

List of the numbers assigned to each general ledger account

Front 31

General journal

Back 31

Records infrequent or nonroutine transactions, ie loan payments and end of period adjusting and closing entries

Front 32

Specialized journals

Back 32

Record large numbers of repetitive transactions like sales, cash receipts, and cash disbursements

Front 33

Audit trail

Back 33

Traceable path of a transaction through a data processing system from point of origin to final output, and vice versa

Front 34

Entity

Back 34

Something about which information is stored, ie employees, inventory items, customers

Front 35

Attributes

Back 35

Characteristics of interest

Front 36

Field

Back 36

Computers store data in a field. Location where data is stored

Front 37

Record

Back 37

A record is made up of the fields containing data about an entity

Front 38

Data value

Back 38

The data within a field (within a record)

Front 39

File

Back 39

Group of related records

Front 40

Master file

Back 40

Stores cumulative information about an organization

Front 41

Transaction file

Back 41

Contains records of individual business transactions that occur during a specific time

Front 42

Database

Back 42

Set of interrelated, centrally coordinated files

Front 43

Batch processing

Back 43

Updating done periodically

Front 44

Online, real-time processing

Back 44

Update each transaction as it occurs

Front 45

Documents

Back 45

Records of transaction or other company data

Front 46

Reports

Back 46

Used by employees to control operational activities and by managers to make decisions and formulate business strategies

Front 47

Database query

Back 47

Provides info needed to deal with problems and questions that need rapid action or answers

Front 48

Enterprise Resource Planning (ERP) System

Back 48

Integrates accounting, finance, marketing, human resources, manufacturing, inventory management, all into one system