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223 Cards in this Set
- Front
- Back
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What is the term SUPPLY SYSTEM used to describe?
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The integrated activity of the Naval Supply Systems Command (NAVSUPSYSCOM) and the Defense Logistics Agency
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What will a SH be involved with?
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The daily operation of the retail and service activities afloat or ashort.
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When the Navy/DLA system become integrated?
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When the critically important supply requirements became to big for 1 organization.
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What is the twofold mission of the Navy/DLA supply system?
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1st: provide responsive support to operating forces
2nd: must achieve optimum economy |
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What organization is assigned managment responsibilty and control of items in common use by all military servics?
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Defense Logistics Agency (DLA) Supply System
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Where are the DLA headquarters located?
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Fort Belvoir, Virginia
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How are the line items in the integrated Navy Supply System/ DLA identified?
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By a number 9 preceding the alphabetic cognizance symbol
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What is the basic function of each Defense Supply Center (DSCs)?
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Inventory control, Item management, and supply chain integration
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What is supplied by the DSC- Philadeplhia (DSC-P)?
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Food items, medical supplies? and clothing
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What is supplied by the Defense Energy Support Center (DESC), Ft. Belvoir, VA?
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Bulk petroleum and bulk petroleum- based chemicals
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what is supplied by DSC- Columbus
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electronic and electrical equipment, repair parts, structraul materials and equipment, vehicle and automobile components
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what is supplied by Defense Industrial Supply Center (DISC), Philadelphia
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industrial type items (i.e bearings, rope wire, and sheet metal)
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what is supplied by DSC Richmond, Va
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aviation consumable material, aircraft launch and recovery equipment, aircraft landing gear, furniture, food prep equipment, recreation equipment, packaged petroleum, office and cleaning supplies
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what supply management functions are DSCs responsible for
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cataloging, standardizing, determining requirements, procurement, inspection and utility control, storage, (re)distribution, disposal, transportation scheduling, maintenance and manufacturing guidance, and mobilization planning
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what center controls the wholesale distribution for each of the four military services
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the Defense Distrubution Centers (DDC)
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what facilities are operated as Defense Depots
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locoal military facilities that are best suited to meet the requirements of all the military branches located in that area as well as overseas
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what is ensured by maximum use of the Defense Transportation System (DTS)
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material is moved efficiently and can be tracked by the customer thru the Joint Total Asset Visibility (JTAV) program, managed by the Air Force
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when is stock considered to be wholesale stock
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as long as the item remains under direct control and ownership of DDC
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when does stock become retail stock
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once stock is distributed, and the military service that recieves it assumes custody
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whis is a Distribution Depot
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a storage point for DLA material
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how is the issue of material from a Distribution Depot centrally controlled
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by the cognizant DSC and is based on requistions recieved and processed centrally by the DSC
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where does the management part of the Navy Supply System organization begin
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with the assistant Secretary of the Navy
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who is responsible for planning and determining the material support needs of the operating forces
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the Chief of Naval Operations (CNO)
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who is responsible for planning and determining the material support needs to the Navy and Marine Corp
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the Commander, Naval Supply Systems Command (COMNAVSUPSYSCOM)
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what organization provides management policies and technical guidance for naval material to activities of the Navy and Marine Corps
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NAVSUPSYSCOM
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what supply system administers the Navy Working Capitol Fund and the Navy Exchange Program
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NAVSUP
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what sources does the Navy supply system use for determining the requirements for replenishing materials
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the COSAL and stock record files
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how is most procurement action aboard ship done
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requisition
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what functions are included in the procurement process
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material specifications, standardizing, cataloging, identifying and inspecting materials, investigating cost, and assigning priorities
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what two types of activities make up the Navy's distribution system
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1: activities in which the primary mission is supply
2: activities that are components of systems other than NAVSUP |
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what is the primary mission of the major actvitiy, the FISC
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direct, waterfront supply
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what are Navy inventory managers
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organization elements that have the primary responsibilty for the management of assigned groups or classes of supply items
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what is the primary duty of a Navy inventory manager
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to make sure there is a balance between requirements and assets
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what do Navy inventory managers include
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systems commands, project managers, bureaus, offices and ICPs
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what is the responsibility of the Navy Inventory Control Point (NAVICP)
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for primary inventory of the Navy-owned material and the primary claimany activity under the NAVSUPSYSCOM
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where is ther NAVICP located
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in both Philadelphia and Mechanicsburg, Pa
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what is the responisibilty of the Navy Fleet Material Support Office (FMSO)
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as NAVSUPSYSCOMs primary Computer Design Agency (CDA), it is responsible for administering the computer systems used in inventory management
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what is included in the responsbilities of inventory control managers
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computes requirements and their costs, procurement and disposal actions, (re)positioning of materials, develop a worldwide inventory database
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what two activities are assigned specific inventory management responsibilities
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1:Naval Publications and Forms Directorate, Philadelphia, Pa;
2: Navy Exchange Service Command (NEXCOM) Va Beach, Va |
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how can you identify the inventory manager for any stock item
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by the cognizant symbol for that manager
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where can you find a current list of cognizance symbols and their associated responsible inventory managers
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NAVSUPSYSCOM Manual, Volume 2 and Afloat Supply Procedures, NAVSUP P-485
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why have FISCs been established
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they are command organizations for the centralized administration of various types of supply activities
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what is furnished by FISC
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balanced support to fleet units, shore activities, transient ships, and overseas bases
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who exercises military command and coordination control of the FISC located in each major fleet concentration area as well as overseas
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the commanding officers at the centers, but primailysupport responsibilty is exercised by NAVSUP
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what department of FISC will an SH deal with
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inventory control and material department
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what is the purpose of the inventory control department
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to determine material requirements, inventroy assigned materials control recipts, and conducts procurement operations
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what is the function of the requirements division of the inventory control department
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maintain levels of activity stocks and stock records, provides status info, screens and analyzes supply, documents
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what division of the inventory control department monitors all documentation and procedures necessary for the promp receipt of materials
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receipt control division
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what is the function of the technical division of the inventory control department
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maintains the library used to identify materials
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what division of the inventory control department determines the methods for purchasing material and purchase of supplies and equipment from civilians
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purchase division
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what is provided by the customer services division of the inventory control department
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liaisonfor fleet and shore customers on material and service requirements when the volume is to great for the requirements division alone
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what is the function of the material department
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plans and directs the storage, maintenance, issue and disposal of materials. also plans and directs the receiving, shipping, and shipment control operations
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what division of the material department determines and maintains proper storage conditions and locations for materials
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storage division
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what division of the material department operates disposal, scrap, and salvage yards
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disposal division
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what division of the material department packs and marks materials for domestic or overseas shipments
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packing and preserving division
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what division of the material department determines and maintain proper storage conditions and locations for materials
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cold storage division, when established
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what division of the material department operates shop, ready supply, and self-serve stores
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retail stores division
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what is the purpose of the combat logistics forces (CFLs)
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to keep the fleet supplied with food, fuel, general stores, repair parts, and ammunition
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what term refers to all methods of transferring fuel, munitions, supplies, and personnel from one ship to another while underway
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UNREP, underway replenishment
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how is underway replenishment performed
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by either a connected or vertical method, or a combo of both
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how is connected replenishment (CONREP) performed
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by using lines rigged between ships to transfer personnel or supplies
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how is the vertical replenishment (VERTREP) performed
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it uses helicopters to transfer cargo and personnel (excep fuel)
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what is the transfer of cargo underway called
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replenishment at sea (RAS)
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what is the role of combat store ships (T-AFS)
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they carry general stores, ships repair parts, electronic and aviation repair parts, food items, and ship store stocks
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what is the role of oilers (AO/T-AO)
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they carry Navy fuel oil and other petroleum products
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what is the role of ammunition ships (T-AE)
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they operate with replenishment groups and deliever ammunition to ships
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what is the role of fast combat support ships (AOE)
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they carry multiple products and can transfer ammunition, fuel, general and refrigerated cargo, to other ships at sea
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what is the central management office for the Navy Exchange System
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NEXCOM (Navy Exchange Service Command)
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what is provided by NEXCOM
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technical guidane, policies and procedures, management and acquistion support, and overall assistance to retail systems
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thru NEXCOM, what will an SH deal with
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Ship Store Program (Code A)
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what is the mission of NEXCOM
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support for resale services and clothing afloat and ashore, conduct clothing and textile research and development and other services
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what is the primary purpose of NEXCOMs ships store program division
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to furnish technical direction and guidance for the design of the Navy's ship store facilities and to assist type commanders in managing operations
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what three branches of the ship store program should an SH be aware of
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1: Operations brance (Code A-1)
2: Fleet Assistance Branch (Code A-2) 3: Fleet Habitablity Assistance Branch (Code A-3) |
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what is provided by the Operations branch (Code A-1)
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guidance in design of the ships store spaces and equipment
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which NEXCOM branch is responsible for amdinistration of Ships Store Profits, Navy, General Fund
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Operations branch (Code A-1)
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what is the mission of the Fleet Assistance Branch (Code A-2)
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to provide technical assistance and guidance to forces afloat and methods for improving the performance of ships store operations
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what personnel make up the fleet assistance branch (Code A-2)
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Master, Senior, and CPO that are stationed in various major naval ports, both CONUS and OCONUS
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what is provided by the fleet assistance team
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technical guidance and training in all phases of the ships store operations; recommendations for changes to policies and procedures; technical expertise and assistance in the operation of the ships ROM II system
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what is provided by the fleey habitability assistance branch
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both technical and procedural guidance in the operations of ship board laundries, barber shops, dry cleaning services, self serve laundry and consulting services regarding to the layout of these spaces
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what personnel make up the staff of the fleet habitability assistance branch
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civilian laundry specialists, an architecchural technicial, and senior military personnel
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what is provided by the staff of the fleet habitablility assistance branch
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on-site evaluation, training of assigned personnel, and consulting services, to meet the needs identified by individual ships
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what functions associated with ship's store operations are performed by the Defense Finance and accounting Services (DFAS)
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Auditing returns, maintaining and reconsiling documents for receipt from purchase and receipts from other supply officers, reconciling cash reported in returns, and paying dealer's bills
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what are the two functions the supply department afloat can be broken down into
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material support and service
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what is the oevrall mission of the supply department afloat
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to support material and service needs of the ship
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what must supply do to obtain its overall mission
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procures, recieves, inspect, stores, issues and accounts for general stores repair parts, equipage, eqipment, ship's store stock, and subsistence items
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who is the head of the supply department
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the supply office
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who is the supply office aboard ship
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the senior Supply Corps officer
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what is the responsibily of the supply officer
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to the commanding officer for the performance and admin of all supply functions
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what is identified in the organizational chart that the supply officer prepares
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all the essential functions within the supply department and defines channels of responsibilty and authority
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where is the organization chart normally located
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in the supply office
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when is the organization chart updated
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as personnel are rotated
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who may the accountability for the ship's store and other areas of supply be assigned to
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a subordinate Supply Corps officer
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how does the supply officer assign responsibility
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by written request routed to the commanding officer for approval
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what responsibilities are the subordinate Supply Corps Officer responsible to the supply officer for
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the efficient operation of the assigned areas of responsibility as required by the governing NAVSUP publication
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what personnel make up the S-3 division, known as the Sales and Services Division
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personnel from the Ship Serviceman (SH) rating
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what is the function of the SH
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operate and maintain all resale and service activities; determine requirements for ships store stock and operating supplies; prepare requisitions and purchase orders; recieve, store, and issue stock; conduct inventory; operate ROM II system micro-computer; and maintain related reords and files
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what do material support functions relate to
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the operational and maintenance requirements
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aboard an aircraft carrier, who acats as the assistant to the supply officer in the proper operation of the division that performs material support
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the Principal Assistant of Logistics (PAL)
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which division reports directly to the PAL
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stock control, aviation stores, general store/materials , customer service, postal, and hazardous material
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on an aircraft carrier, who acts as the assistant to the supply officer in the proper operation of the divisions that performs services
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the Principle Assistant of Services (PAS)
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which divisions report directly to the PAS
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food service, sales and services, disbursing, wardroom, and the CPO mess
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who is assigned by the SUPPO as the Ships Store Officer in the S-3 Division Organization
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a Supply Corps Offier
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what is the mission of the Sales and Services Division
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to provide services to the crew, but, most importanly, to promote good moral
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operation of the Resale Operations Management II (ROM II) is included under what function of the Sales and Service Division
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record and returns
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the operation of retail stores, vending machines, and cash registers are under what function of the Sales and Service Division
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sales outlets function
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barbershops, laundry, and dry-cleaning services are included under what function of the Sales and Service Division
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service activity functions
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what is the central location in the management of S-3 Division
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trhe sales office
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why should the office be properly secured at night
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all gear and supplies should be secured and stored to prevent damage to equipment or injuries to personnel from flying objects should the ship encounter bad weather
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when planning an office layout, how should desks be placed
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so that those who owrk at them will have enough light but no be facing the light. and so that those who work at them will be in a position to see a visitor
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how should chairs in an office be adjusted
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so that the typists' feet rest firmly on the floor and chair seats are 12" below he base of the keyboard
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where should the file cabinets in an office be placed
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close to the person that has to use them but out of the way of traffic
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if you are unfamiliar with any office equipment, what should you do
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read the users manual, then ask a supervisor
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what does general office maintance include
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plastic covers to prevent dust, dont eat/drink or smoke near equipment, turning equipment off, securing equipment
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generally what are the three principal components of a computer
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a keyboard, central processing unit (CPU), and a monitor
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what will happen if the ships store officer is without the ROM II files
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(S)He would be unable to keep track of important of important documents and transactions and would encounter problems when preparing the financial returns
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what does the Sales Officer Accountability Files contain
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the ROM backup tapes, the NAVCOMP form 153 Accountable Offive (AO) files, the ROM Security Access Rights List and Security Provisions for entry into the operating systems database
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where will the Ship's Store Working Files WF-1 thru WF-5 be established and maintained
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in the sales office, and the records keeper will provide the file to the person assigned to the specific job when required
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what does the WF-1 Recceipt Inspector File contain
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one copy of each outstanding purchase order and requistion to be used by the receipt inspector in the receipt of the material
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after the completion of the receipt of material, where will the copy of the WF-1 file be moved
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the the B01 AO file
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what does the WF-2 Bulk Custodian File contain
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one copy of each outstanding purchase order and requisition to be used by the bulk storeroom custodian in the receipt of the material
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what does the the WF-3 Correspondence File contain
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letters of assignment from the sales officer to the cash collections agent and copies of correspondence from military and commercial activites
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what does the WF-4 Credit Memo and Cash Refund File contain
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a copy of each DD From 1149 and related credit memorandum and correspondence, which has not been liquidated
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what are the two files each line items will have to document the NAVCOMPT Form 153 caption lines
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1: the Accountable Officer (AO) file
2: the Records Keeper (RK) file |
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who will hold the AO files
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the ships store officer, and it will be used to send documents to DFAS
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who will maintain the RK files
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the records keeper, and these files will be used to document the figures on the NAVCOMPT Form 153 and to assemble the retained returned
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what are the B01 files and what do they contain
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receipts from purchases; documents that substantiate reciept from a commercial source and credit memorandum that has been liquidater
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how many purchase orders can be maintained in one folder in a B01 file
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10 purchase orders per file
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how long will the folders in a B01 file be maintained on board
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2 years
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what is the B05 files
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receipts from OSO
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how long will the B05 file be maintained
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for a complete fiscal year
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what is the B10 file
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issue to other appropriation
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what does the B10 file contain
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documents that substantiate issues for health and comfort, general mess, OPTAR, Marine Corps personnel, survivors or marine and aircraft disasters, merchant ships in distress, burial of the dead
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what is the B12 file
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issues with reimbursement (bulk sales)
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what does the B12 file contain
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documents that substantiate the liquidation of bulk sales
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what does the B14 file contain
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the loss/gain by inventory report
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what does the B15 file contain
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documents that substantiate the survey charged against the NWCF
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what does the B19 file contain
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documents that substantiate the transfer of merchandise to other supply officers
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what does the B21 file contain
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the ROM II generated B21 costs of sales retail report
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what does the B22 file contain
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the ROM II generated B22 report that shows all costs of operation
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what does the B23 file contain
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Form 200; document that substantiates the surveys charged against the ships store profits, except vending machine items
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what does the B25 file contain
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the ROM II generated B25 file cost of sales- drink vending report
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what does the B26 file contain
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the ROM II generated B26 file cost of operation- drink vending report
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what does the B27 file contain
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Form 200; documents that substantiate the surveys of canned drink vending machine itmes charged against ships store profits
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what is the B28 file called and what does it conatin
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closing inventory; inventory count report, discrepancy list, profitability reports, and items scanned not found reports
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what is the C02/C03/C04 file and what does it contain
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cash collected file; documents that substantiate the cash collected from all retail activities
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what is the C05 file and what does it contain
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loans; the letter authorizing a NEXCOM loan
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what is the C06 file and what does it contain
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grants; the letter authorizing a NEXCOM grant
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what is the C13 file and what does it contain
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laundry claims and other services; documents that substantiate laundry claims; service charges for repairs to equipment, and/or laundry service charges
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what is the C18 file and what does it contain
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equipment purchase; documents that substantiate equipment and or modernization purchases as a direct charge to the ships store profits
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what is the C19 file and what does it contain
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disbursement to amusement machine contractor; SF 1034 that substantiates the funds transferred to the recreation fund
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what does the RR-1 breakout dicument file contain
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the signed original NAVSUP 973 and the ROM final breakout form
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what does the RR-2 ships store management report file contain
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a copy of the monthly report sent to the commanding officer
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what is the purpose of the purchase order log
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it is used to record purchases of ship store stock from commercial vendors
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at teh time of the purchase what should be recorded into the purchase order log
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the date, purchase order number, the source, and the appx $ value
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what series of serial # are used in the purchase order log
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9700-9899
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what is provided by the requistion log
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a record of all requisitions
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what series of serial numbers are assigned to the requistions log
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9900-9999
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how is a series of numbers to be used as expenditures serial numbers assigned
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they are assigned by the SUPPO and are entered into ROM II
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what is provided by the car seal number log
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a record of the car seal number when the car seal is being used
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who is responsible for keeping the car seal number log
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the sales officer or a designated assistant
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what is the most important aspect in both supply department
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security
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who is responsible for the security of then entire supply department
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the supply officer
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who is responsible for security of each space in the supply department
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the person in charge
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how is permission for entry of unauthorized personnel into a supply department space obtained
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from the supply officer or designated assistant
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what will be maintained to identify the holder of each key in the supply department
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a key log
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where are the combos to keyless locks recorded
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as prescribed in the NAVSUP P-487
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why is security of the supply office important
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because of all the keys, files and records kept there
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why should the supply office be sercured at night
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not only to prevent unauthorized entry but also to prevent to the disapperance of important documents
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how are keys to the supply office issued
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only to individual specified but the supply officer
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who is responsible for making sure the office is secured after hours
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the duty supply officer
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who is the duty supply officer
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an officer or a senior petty officer representing the supply department after normal working hours
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what makes up the group I spaces that the supply department is made of. how must they be secured
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general store spaces including storerooms, special lockers. they must be locked by its own lock whose key cannot open any other lock
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when will the original key to group I spaces be obtained
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at the beginning of the workday or shift by the workspace supervisor
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who has custody of all master keys to group I spaces
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the supply officer
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what does group II spaces of the supply department include
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all food spaces including galley, bakeshop, bread room, meat prep area, veggi prep area issue room, refridgerated spaces, and food service storerooms
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how are the group II keys handeled
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in the same manner as group I execpt they will be passed down after each shift
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makes up the group III spaces that the supply department is made of
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the ships sell or stow resale merchandise, such as the ships store, vending machine, and bulk storerooms
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what kind of lock should be installed on all doors leading to group III spaces
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dead bolt locks or a high security key padlock or a high security hasp
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who hold sthe working keys to locks on group III spaces
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the responsible custodian
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what does the responsible custodian of group III keys do with them at at the end of the day
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secure them in a separate key locker located in the sales office
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why are duplicate keys kept for group III spaces
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for emergency purposes or when required by higher authority
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how are duplicate keys handled
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they will placed in a sealed envelope signed and dated by the sales officer and responsible custodian and will be kept in the sales officers safe
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when will the envelope containing the duplicate keys be changed
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when the sales officer or the responsible custodian is relieved
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what type of lock will be used in addition to dead bolt locks for group III spaces
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keyless combo lock listed in the NAVSUP P487
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what will also be used if the key type padlock is used in group III spaces
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a numbered car seal
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who will set a combo in the keyless combo lock
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the responsible custodian
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where should a written record of the combo to a keyless combo lock be kept
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in a opaque letter sized envelope along with the "setting-in-key". then envelope is then signed sealed and placed intot he ships store officer safe
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how often should the combo of a keyless padlock to a group III space be changed
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when the ships store officer or the responsible custodian is relieved or every 6 months
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how should hinges and hasps on group III spaces be manufactured
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of hard steel that cannot be cut with a bolt cutter or hacksaw
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when the hasp is installed on group III spaces, what type of bolt should be used
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tamper-proof bolts
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how should hinges be installed on group III spaces
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so that the hinge will not be exposed; exposed hinges should be tack welded so they cannot be removed
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how should the perimeter of the frame on removable sales window be secured
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by a lock on the inside
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who will have possesion of the keys to the inside locks of removable windows
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the retail store operator
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what should storerooms that are visible from the outside have for security purposes
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well lit adjacent passageways
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where should high cost, small cube items be stored
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they should be consolidated out of sight in the retail store
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what should you do before securing ships store spaces for the day
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inspect your display cases, windows, doors, stock rooms, and merchandise and remove all valuable items
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what should be done first if circumstances warrant reentering group III spaces after working hours
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first obtain permission from the ships store officer
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why is the use of car seals recommended in the ships store
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it will alert the ships store officer of unauthorized entry
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why are vending machines aboard ships, which are group II spaces, secured a little differently
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because the funds do not have a custodian watching them all the time
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how do vending machines need to be secured
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on both the inside and outside
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what will lock the inside vending machine secure
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the money box and may be either a keyless or key-type padlock
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who keeps the combo or the key to the inside lock of the vending machine
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the ships store officer or the cash collections agent
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what type of lock will most vending machines have on the outside
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an installed lock
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along with the installed lock what other type of lock should be installed
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a hasp or hinge secured with a combo lock
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what are many ships store officers installing in their vending machines for security purposes
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self locking money boxes
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why are the money boxes that are used on vending machines provided with two sets of keys
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one is for locking the box inside the machine and the other is for locking the box itself
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who keeps the key that locks the box inside the vending machine
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the vending machine operator
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who will keep the key that secures the money box itself
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the ships store officer or a designated cash collection agent
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who will keep the key to the dollar bill acceptor
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the designated cash collection agent
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what is required for all amusement machines
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a metal restraining bar device that will lock in front of the coin box
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what type of lock is used to lock the metal restraing bar device in place on amusement machines
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a combo padlock
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what happens in the event an emergency entry has to be made into a group II space and the custodian is not aboard
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the ships store office will enter the spcae accompanied by two witnesses
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what is the procedure once a group II space is opened
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the space will be secure with a numbered car seal. this number will be logged and initialed by the witnesses
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who may eneter a group II space in the absence of both the ships store officer and the custodian
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the command duty officer (CDO)
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what do group IV spaces include
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all service activity areas such as barber, laundry, and dry cleaning
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who will keep the group IV space keys during working hours
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the person in charge will sign them out in the key log and remove them from the key locker
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what happens to the keys of group IV spaces after working hours
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the keys will be turned over to the supply duty office who will then secure them in the general key locker
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where should the ROM system be located
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in an area accesible only to authorized to use the system
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for security and accountabilty purposes, who is the ROM system administrator
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the ships store officer
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how is th information on the ROM system protected from unauthorized users
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by use of IDs, passwords, and access codes
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where will all persons having access to the ROM system be located
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on the ROM security access rights list
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how is the ROM security access rights list handled
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it is placed in an opaque envelope, sealed and taped. than placed in the ships store officer safe
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how often will the ships store officer review the ROM security access rights list
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monthly
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