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85 Cards in this Set
- Front
- Back
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What is "Privity of Contract?"
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Refers to the legal relationship between two contracting parties.
Government has privity of contract with its prime contractor. Government does not have privity of contract with the prime's subcontractor, therefore the government can't talk directly with the prime's subcontractor. |
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Name 3 exceptions to the Competition in Contracting Act (CICA)
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- Only One Responsible Source and no other supplies or services will satisfy agency requirements.
- Unusual or compelling urgency. - Industrial Mobilization/Expert Services - International Agreement - Authorized or required by statue. - Public Interest |
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What document is required to be filled out for an exemption to the CICA?
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JNA
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What is Procurement?
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The acquisition of required supplies and services function
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What are the advantages/disadvantages of fixed price contracts?
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- Risk rests mainly on the contractor.
- Used when risk of performance is low. - Contractor is obligated to deliver the requirement called for by the contract at a fixed price. - Contractor will receive no more than the agreed amount, regardless of actual costs incurred - amount of profit earned is dependent on contractor's cost incurred. - cost savings become profit for the contractor. - cost overruns reduce the profit or increases loss to the contractor. |
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What are the advantages and disadvantages of cost reimbursable type contracts?
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- Risk rests on the government.
- Used when risk or performance is high. - Government is obligated to reimburse the contractor for all allowable, reasonable, and allocable costs incurred and pay a fee in accordance with the contract terms. - Contractor agrees to provided "best effort", could result in the delivery of nothing. - Cost savings stays with the government, - cost overrun paid for by the government. |
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Name and define 3 types of contract fees.
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- Fixed Fee
- Award Fee - Incentive Fee |
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Define "share ratio"
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as costs are reduced, the contractor's fee is increased by their portion of the share ratio. For every dollar saved the contractor will receive an additional percentage.
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Identify 3 examples of possible solicitation evaluation factors.
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- Requirement must be stated in terms of mission need and minimum operational performance.
- use performance objectives rather than design requirements whenever possible. - identify threshold (min) and objective (desired) performance values - develop evaluation factors that communicate program priorities in general order of importance: 1. Tech Performance 2. Past Performance 3. Cost 4. Supportability 5. Producibility 6. Management Approach |
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Identify the 2 basic methods of conducting solicitations.
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- Invitations for Bid
- Request for Proposal |
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What are the two purposes of a statement of work
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The purpose is to establish and define in clear, understandable terms...1) what the contractor must do 2) what goods are to be provided or what services are to be preformed for the contractor to be paid.
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What are 3 characteristics of a statement of objective (also known as "alpha contracting")
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High level objectives stated in broad terms...
- defines desired results (what we want) - garner max innovation in contractor proposals - does not become part of the contract - contractors include a recommended SOW in their proposals - Replaces the SOW in the RFP |
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Identify 2 goals of the formal source selection process.
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- Maximize competition
- Minimize the complexity of solicitation - Ensure impartial evaluation - ensure selection of proposal with highest degree of realism. |
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Identify 3 items contained in source selection plan
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- Description of organization structure
- statement of proposed evaluation factors - description of proposed evaluation process |
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Name the 2 groups that assist the source selection authority and outline their basic functions.
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Source Selection Advisory Council (SSAC) - advises the SSA on comparative strengths and weaknesses of all proposals based on SSEB findings.
Source Selection Evaluation Board (SSEB) - Performs comprehensive, independent evaluation of each offer's proposals against the solicitation and SSP. |
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Define "Constructive Change"
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- Contractor construes guidance or actions from a government official as authorization for a change
- involves contractor effort that is not necessarily part of the contract - requires PCO ratification - Once ratified, may require Equitable Adjustment Constructive Change - Unauthorized commitment - Unauthorized personnel directs contractor to do something - engineer mentions something during a plant visit and the contractor acts on it - PCO can ratify if it was an actual need. |
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What DoD organization has a principal function of contract administration?
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Defense Contract Management Agency (DCMA)
- Provides contract administration services. - In-plan/area PM representation: - Eyes and ears of PM - Program Integrator (PI) - Administrative Contracting Officer (ACO) |
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What are 2 organizations that a contract dispute can be appealed to
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- Court of Federal Claims
- Armed Services Board of Contract Appeals |
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What is the current budget year?
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FY12
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What are the current out years
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FY 13-16 are the current Program Years
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What FY's are included for force structure only?
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FY17-19
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POM is ___ years ahead of the CY?
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2
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Define FYDP
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Future Years Defense Program
- computer data base maintained by director, PA&E - Contains approved force structure and resources - Records decisions made during programming and budgeting - Officially updated once during the FY cycle and coincides with the submission of the President's budget. |
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What is PPBE?
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Planning, Programming, Budgeting, Execution
Purpose is to allocate resources within the DoD |
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What period does the full FYDP cover?
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10 year cycle
- 2 year current and prior - 1 budget year - 4 out years - 3 years for force structure |
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what is the basic FYDP
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5 year cycle
- 1 budget year - 4 out years (POM) |
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What does POM stand for
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Program Objective Memorandum - fiscally constrained memo from the components to the OSD
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The POM is prepared by ______ and is submitted in the early summer along with the ______
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Program Managers within each component, Budget Estimate Submission.
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What is BES
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Budget Estimate Submission - components budget submission to the OSD.
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What are two goals of the PPBE?
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- provide combatant commander with the best mix of forces, equipment, and support equipment within the resource constraints.
- buy the National Security Strategy in a politically viable fashion |
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What is the most important output document from the DOD planning cycle?
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Defense Planning Guidance
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What two new documents have replaced the Defense Planning Guidance in chronological order?
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- Strategic Planning Guidance - overall policy and strategy uidance to be used in developing the defense program
- Joint Programming Guidance - Principle DoD planning document that reflects the President's prioritized national security objectives drawn from the national security strategy, national military strategy, and the Quadrennial Defense Review |
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Identify the 4 elements of the capabilities-based process
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- Planning
- Programming - Budgeting - Execution Review |
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Who is the OSD authority who has lead responsibility for planning?
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Under Secretary of Defense (Policy)
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What is the guidance coming out of the planning phase?
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JPD, Joint Planning Document
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Who is the OSD authority who has lead responsibility for programming?
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DCAPE Director, Cost Analysis and Program Evaluation
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In Nov the OSD programming decision document that approves or amends services inputs is
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Program Decision Memorandum (PDM)
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What service document is submitted to the DoD to initiate the Programming cycle?
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- POM & BES is in even years (6 &2 yr cycle)
- Program Change Proposals and Budget Change Proposals in odd years. |
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What DoD document approves/modifies the service POM submissions?
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Program Decision Memorandum approved the service agency POM
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Who is the OSD authority who is responsible for budgeting?
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Under Secretary of Defense (Comptroller)
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In Oct/Nov, the OSD decision documents that approve or amend service inputs are
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Program Budget Decisions (PBD)
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The budget document submitted to congress is called
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Presidents Budget
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When is the Presidents budget delivered to congress?
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First Monday in Feb
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What committees constitute the congressional budget process
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- Budget Committee
- Appropriation Committee - Authorization Committee |
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Name the items authorized in the National Defense Authorization Bill.
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HASC & SASC authorizes:
- program initiation - procurement qty - personnel end strength - program funding ceilings - provides authorization policy |
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Which annual appropriation bills directly affect the DoD?
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Defense and Military Construction
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What is apportionment
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distribution of funds appropriated by congress
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What does "BFM" stand for?
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Business Financial Manager
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What is Budget Authority
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Legal authority to spend funds
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What is commitment
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administrative reservation of funds
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what is obligation
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legal reservation of funds
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what is an expenditure
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when the government check is issued
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what is an outlay
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when cash leaves the US treasure
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what is the duration of RDT&E money
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2 years
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How long does procurement money last?
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3 years
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how long does ship construction Navy money last?
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5 years
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HOW LONG does O&M money last
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1 year
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How long does MILPERS money last
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1 year
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How long does MILCON money last
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5 years
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What is advanced procurement?
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- One year ahead / long lead-time items
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What is multi-year procurement?
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government contracts for the purchase of supplies of services that satisfy requirements for more than one but normally not more than 5 years.
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What is the Procurement and RDTE reprogramming thresholds?
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20 and 10 million
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What is an Anti-Deficiency Act violation
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When you spend more than you have or spend money before you have it.
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What is the meaning of Misappropriation Action violation
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Funds can only be used for the purpose for which congress appropriated them.
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What is the difference between testing and evaluation?
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Testing - gathering data, objective
Evaluation - reviewing and analyzing the data, subjective |
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Identify 3 characteristics of developmental testing
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- Systems tested are prototypes
- few test systems available - test to specification - conducted by the contractor - controlled by the PM |
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identify 2 reasons why T&E are critical to acquisitions management
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- Essential to Risk Management
- Critical for program decision makers - OT&E and LFT&E mandated by law |
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What are 2 indicators that S/W is ready for IOT&E
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-Demonstrates Stability
- Absence of required software changes - |
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name one major test official in OSD
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Dep Dir Test and Evaluation
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Discuss the difference between operational effectiveness and operational suitability
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Operational Effectiveness- overall degree of mission accomplishment of the system when used by representative personnel in the environment planned or expected for operational employment of the system considering organization, doctrine, tactics, survivability, vulnerability, and threat.
Operational Suitability- the degree to which a system can be placed satisfactorily in field use with consideration given to availability, compatibility, transportability, etc. |
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identify the characteristics of operational testing
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- realistic operational "combat" environment including enemy counter measures when possible
- accomplished by the people that are expected to operate and maintain the system - contractor involvement restricted/prohibited |
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What are two important reasons why OT should always be preceded by DT
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1) ensure system parts function properly withing the whole system
2) Recovering from an OT system failure is very difficult |
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Identify 2 purposes for LFT&E
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Determine lethality and survivability
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Name 2 reports that DoD test official s must send to Congress prior to a full rate production decision review.
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- Beyond LRIP and LFT&E Report are required to be sent 2 weeks before FRPDR
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Identify 3 things that T&E strategy shall be
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- based on Initial Capabilities Document (ICD)
- the basis of the TEMP due by MS B - Prepared by the formed T&E IPT, led by the leader of the concept development team (or PM if assigned) |
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Who is responsible for preparing the Test and Evaluation Master Plan (TEMP)?
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The PM
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why is the user input to requirements particularly important with respect to software development?
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Users must know what they want from the beginning in order to ensure the SW designers program the requirements into the system
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Describe where we are in terms of mature engineering standards related to software development
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- Few industry standards
- difficult to impossible to institute widely accepted reuse repository - no dominate language, process, or tools |
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What is PDSS
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Post Deployment Software Support
- Software Maintenance - Software Redevelopment - DAG software support activities that occur after the deployment of the system 60-80% of all programs costs fall in PDSS |
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Why is PDSS important
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- Determine life cycle support strategy early
- Remember that software support is actually software redevelopment - select a good contractor - specify required documentation and verification methods in the appropriate CDRLs - Establish a CRIPT |
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What is the DOD policy on the requirement for specific programing languages
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There isn't one - the DoD isn't large enough of a market to force a language
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Name the S/W process model most commonly used in the DoD Acquisitions
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Capability maturity Model
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What organization developed and maintains the CMM
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Software Engineering Institute
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Where is the CMM located
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Carnegie Mellon University
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How many levels does the CMM have
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5
- Initial - Repeatable - Defined - Managed - Optimizing |
