Acctg 3120 - Chapter 5

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Disbursements

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constitute all payments in cash, check, or other means

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Disbursement vouchers or Payroll

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Disbursements shall be supported by?

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Cash Disbursement Ceiling (CDC) - DFA and DOLE

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authority issued by the DBM to agencies with foreign operations

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Budget Officer (Head of Budget Unit)

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The one that shall certify the availability of allotment

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Chief Accountant (Head of Accounting Unit)

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The one who shall charge obligations against available allotment

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Overdraft

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is incurred if obligations exceed the allotment.

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Chief Accountant (Head of the Accounting Unit)

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The one who shall certify the availability of funds/cash and the completeness of the supporting documents

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Requesting and approving officials

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The one who shall ensure that the disbursements are legal and conform to applicable rules and regulations

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Head of Requesting Unit

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The one who shall certify the neccessity and legality of disbursements

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Head of Agency

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The one who shall approve all disbursement voucher or payrolls

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MDS checks

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checks chargeable against the account of the treasurer of the Philippines, maintained with different MDS- Governement Servicing Banks

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Commercial checks

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checks chargeable against the Agency checking account with Government Servicing Banks.

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Cash Disbursements

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constitute payments through cash advances, including payments out of the petty cash fund

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Disbursing officers

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Cash advances other than advances for travel shall be given only to duly appointed

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5

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Cash advances for payroll shall be liquidated within how many days?

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30 days

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Cash advances for local travels shall be liquidated on how many days upon retutn to the personnel's workstation

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60 days

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Cash advances for foreign travel shall be liquidated within how many days upon return to the Philippines?

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1 year

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No official or employee is allowed to go on an official foreign travel if he is due to retire within how many years after the foreign travel?

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List of Due and Demandable Accounts Payable - Advice to Debit Account

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is an accountable form used an authorization issued by a government agency to the MDS-GSB instructing the bank to debit a specified amount from its available NCA to pay the creditors/payees listed in the LDDAP - ADA

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Advice to Debit Account

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is an authorization for a fund transfer or a bank transfer from the issuing agency's NCA bank account to the bank account of specified payees.

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Payment of Terminal Leave and retirement gratuity benefits

Remittance of GSIS, PhilHealth, and Pag-IBIG contributions]

Payment to utility companies

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Expenditures that shall not be paid through Advice to Debit Account

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Electronic MDS

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is like the ADA except that disbursements are made directly from the accounts of the Btr that are maintained with the Land Bank of the Philippines

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Cashless Purchase Card(CPC)

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disbursements are made through the use of an electronic card (credit card)

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Citibank

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The authorized credit card company is the?

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Merchants

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refer to the sellers or supplier authorized by Citibank

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Steering Committee

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Changes in credit limits or cardholders require the prior approval of what?

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Program Administrator and Citibank

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In case the CPC is stolen or lost, the cardholder shall immediately notify the?

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Non-Cash Availment Authority

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is the authority issued by the DBM to agencies to cover the liquidation of their actual obligations.

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Direct Payment Method or Direct Payment Scheme of Loan Allotmenrt

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are made through the journal entry voucher issued by the Btr to the agency to record payment of goods and services made directly by the lending institution to the supplier or contractor

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Tax Remittance Advice

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is used for the constructive remittance of taxes or customs duties withheld to the BIR or BOC

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Disallowances

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refers to the expenditures made by an agency that are subsequently invalidated or disallowed by the COA because they are found to be irregular, unnecessary, excessive, extravagant, or unconscionable.

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Final and executory

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Disallowances are recorded in the books of accounts only when they become?