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21 Cards in this Set
- Front
- Back
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What is the first step in designing a new db?
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1) Ask what is the db purpose, future needs
2) take card files, data and decide what fields, tables and relationships are needed. |
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What is a query?
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An access object that is designed to extract specific data from a table, from simple field selection to complex conditional statements.
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When to use data sheet view?
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data for table displayed in columns (fields) and rows(records).
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What happens when you form view?
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A form is used to view and edit data in a table one record at a time.
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What is a database? What does it contain?
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A database contains information logically organized into related units for easy retrieval. It contains tables, queries, forms and reports on the data.
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What is a report?
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Prints data from tables or queries, calculations can be performed in a report.
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What is the lookup wizard for?
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1) you create a lookup field when you want to RESTRICT the data enterred into the field TO A LIST of values from an existing table or a list of values.
2) use WIZARD to create a new field using a drop down list. |
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What would be contained in text data type?
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Text or combinations of text and numbers, as well as numbers that don't require calculations, such as phone numbers.
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Each database must contain at least one ______________.
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Table.
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When would you use best fit?
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To adjust column width to fit all of the data.
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What does a column represent?
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Field.
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What does a row represent?
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Record.
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What is a field?
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A single component of information about a person place or thing (name, address)
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What is a record?
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A person, customer, item, etc... that data is being collected about.
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What would you click "format" on the general tab (when table is in design view) for?
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To customize the way numbers, dates, times, and text are displayed and printed.
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what does >10 and <=50 mean?
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VALIDATION RULE - will not accept entry in table field greater than 10 or less than or equal to 50. Enter in design view for tables.
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What is displayed in the details section of a report?
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Controls in this section make up the body of the report. BODY OF REPORT - data.
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Types of action queries.
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makes changes to records in one procedure. DELETE, UPDATE, APPEND adn MAKE TABLE
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Two tables are represented on a form, the related table is created as a child of the primary table
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PRIMARY TABLE - RELATED TABLE
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In query design view, why would you click the statistic button?
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TOTAL button - GROUP BY to SUM AVG etc the data in a total row.
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What do you do to display all Employee names & addresses for those working in the accounting and marketing departments?
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In query design put Accounting and Marketing in the CRITERIA field.
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