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60 Cards in this Set

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What type of documents are required to be preserved adequately and properly throughout its life cycle in accordance with Title 44 U.S.C., Chapter 31, Section 3101 – Records Management by Federal Agencies?
The organization’s functions, policies, decisions, procedures, and essential transactions.
a. All transactions of the agency.

b. Strategic, operational, economical, and all transactions of the agency.

c. Regulations, plans, instructions, and both essential and non-essential transactions.

d. The organization’s functions, policies, decisions, procedures, and essential transactions.
Which act was designed to reduce the burden of Federal collections of information?
c. Paperwork Reduction Act of 1980.
a. Federal Records Act.

b. Paperwork Reduction Act of 1995.

c. Paperwork Reduction Act of 1980.

d. Paperwork Reduction/Reauthorization Act of 1986.
Of the following, which is considered an unauthorized disclosure?
b. For Official Use Only (FOUO) information released to the general public.
a. Privacy Act information released to the general public.

b. For Official Use Only (FOUO) information released to the general public.

c. Classified material or information released to approved agents of the government.

d. Freedom of Information Act (FOIA) infomration released to government officials.

Which communication and information award allows you to submit up to 10 pages of optional documentation?
c. Information Assurance Organization of the Year Award.
a. Major General Harold M. McClelland Award.

b. Information Assurance Professional of the Year Award.

c. Information Assurance Organization of the Year Award.

d. General Billy Mitchell Award for Communication and Information Excellence.
The Freedom of Information Act (FOIA) is not applicable to which federal group?
d. Elected officials of the Federal Government.
a. Department of Defense.

b. National Security Agency.

c. Federal Bureau of Investigation.

d. Elected officials of the Federal Government.
What act established the Federal Records Management Program’s basic policies and required all government agencies to establish a records management program?
b. Federal Records Act, Public Law 81-745.
a. FOIA, Public Law 108-001.

b. Federal Records Act, Public Law 81-745.

c. Paperwork Reduction Act of 1980.

d. Paperwork Reduction Act of 1986.
Which act established a Chief Information Officer of the United States and positioned that individual in the OMB?
c. Clinger-Cohen Act of 1966.
a. Privacy Act of 1974.

b. Federal Records Act.

c. Clinger-Cohen Act of 1966.

d. Freedom of Information Act.
Which act emphasizes the use of information to improve agency mission and increase access to information by the public through effective use of technology?
b. Paperwork Reduction Act of 1995.
a. Federal Records Act.

b. Paperwork Reduction Act of 1995.

c. Paperwork Reduction Act of 1980.

d. Paperwork Reduction/Reauthorization Act of 1986.
Air Force programs look increasingly to information management and information technology to make impacts upon what?
d. Cost, productivity, customer service, and war-fighting decisions only.
a. Cost and productivity only.

b. Cost, productivity, and customer service only.

c. Customer service and war-fighting decisions only.

d. Cost, productivity, customer service, and war-fighting decisions only.
Which award selects a winner of the Communications and Information Professional of the Year Award?
d. General Billy Mitchell Award for Communications and Information Excellence.
a. General Edwin W. Rawlings Award.

b. Major General Harold M. McClelland Award.

c. Lieutenant General Harold W. Grant Award.

d. General Billy Mitchell Award for Communications and Information Excellence.
Which act recognized that the public has a right to information concerning the activities of its government?
c. Freedom of Information Act of 1966.
a. Federal Records Act.

b. Privacy Act on 1974.

c. Freedom of Information Act of 1966.

d. Paperwork Reduction/Reauthorization Act of 1986.
What was the first act to define information resources as personnel, equipment, funds, and information technology?
b. Paperwork Reduction Act of 1995.
a. Federal Records Act.

b. Paperwork Reduction Act of 1995.

c. Paperwork Reduction Act of 1980.

d. Paperwork Reduction/Reauthorization Act of 1986.
Under Freedom of Information Act (FOIA) exemption categories, what are the two sub-categories for internal personnel rules and practices?
b. High and low.
a. High and classified.

b. High and low.

c. Unclassified and classified.

d. Unclassified and low.
What publication establishes policies that aim to ensure accurate and consistent information is available to decision-makers?
b. DODD 8000.1, Defense Information Management Program.
a. AFPD 37-1, Air Force Information Management.

b. DODD 8000.1, Defense Information Management Program.

c. OMB Circular A-130, Management of Federal Information Resources.

d. AFI 33-389, Information Resources Management Assessment Program.
Before FOIA information can be released, what requirements must it meet?
d. Fits FOIA exemptions and serves a legitimate purpose.
a. The DOD must approve the release.

b. Only fits into one of the FOIA exemptions.

c. Only serves a legitimate government purpose.

d. Fits FOIA exemptions and serves a legitimate purpose.
What do you do to a record when it is no longer considered For Official Use Only (FOUO)?
d. Note on the front cover that it is no longer FOUO.
a. Shred it.

b. Burn it.

c. Nothing, wait until normal disposition.

d. Note on the front cover that it is no longer FOUO.
Which FOIA exemption category number covers classified records?
a. 1.
a. 1.

b. 3.

c. 5.

d. 7.
What is a cost effective way of destroying For Official Use Only (FOUO)?
d. Recycle diskettes.
a. Burning.

b. Shredding.

c. Contractor.

d. Recycle diskettes.
Official records are public records and are the property of the:
a. office.
a. office.

b. official.

c. Unit commander.

d. Records custodian.
What is the most economical way to send bulky shipments of For Official Use Only (FOUO) material?
d. Standard “B” mail.
a. Parcel post.

b. First Class mail.

c. Standard “A” mail.

d. Standard “B” mail.
What is the first step in nominating an individual for an award?
c. Keep accurate records of the individual’s accomplishments.
a. Good writing abilities.

b. Be the individual’s supervisor for the entire year.

c. Keep accurate records of the individual’s accomplishments.

d. Document individual’s accomplishments on an AF Form 1206.
Which award recognizes one communications and information organization (300 or fewer members) for excellent support of the Air Force mission?
b. Lieutenant General Harold W. Grant Award.
a. General Edwin W. Rawlings Award.

b. Lieutenant General Harold W. Grant Award.

c. Major General Harold M. McClelland Award.

d. General Billy Mitchell Award for Communications and Information Excellence.

What is one thing the Air Force can do to economically and efficiently manage records?
b. Provide prompt and systematic disposal of records of temporary value.
a. Schedule some records for retention.

b. Provide prompt and systematic disposal of records of temporary value.

c. Preserve records that reflect policies non-essential to the Air Force.

d. Offer records of enduring value for permanent preservation at the Federal Records Center.
Information managers have the responsibility of ensuring our information management programs conform to what?
a. IRM mission.
a. IRM mission.

b. The life cycle of automated information systems.

c. The Air Force records management program.

d. Administration communications program.
What term is given to material that an individual brings into or creates in the office, but which is not related to government business?
b. Personal records.
a. Official records.

b. Personal records.

c. Permanent records.

d. Temporary records.
For an emergency retirement of records, an agreement would be made to retire records with what retention period to Federal Records Center?
c. 2 years or more.
a. 2 to 8 years.

b. 1 year or more.

c. 2 years or more.

d. Permanent records only.
When, if ever, would For Official Use Only (FOUO) status change?
c. When no longer protected by a FOIA exemption.
a. Never.

b. When going from active to inactive files.

c. When no longer protected by a FOIA exemption.

d. When there is no longer a valid government use.
If Air Force records are lost, damaged, or destroyed before the approved disposition schedule, what must you do?
c. Make a reasonable effort to find records.
a. Reconstruct records from other files.

b. Restore records back to original status.

c. Make a reasonable effort to find records.

d. Justify to command records manager what happened.
When reviewing decision logic tables, how should you apply a disposition schedule change that increases the retention period? Apply the change to all:
d. Records regardless of where they are maintained, including the staging area.
a. Current records only.

b. Current and inactive records only.

c. Records regardless of where they are maintained, except the staging area.

d. Records regardless of where they are maintained, including the staging area.
What is the maximum penalty for willfully and unlawfully destroying Air Force records?
c. $2,000 fine, 3 years in prison, loss of office, disqualification from holding any United States office.
a. $1,000 fine or 2 years in prison and disqualification from holding any United States office.

b. $5,000 fine or 3 years in prison, loss of office, disqualification from holding any United States office.

c. $2,000 fine, 3 years in prison, loss of office, disqualification from holding any United States office.

d. $5,000 fine, 2 years in prison, loss of office, disqualification from holding any United States office.
What is the goal of the Air Force Records Management Program?
d. To ensure Air Force information is properly managed, throughout its life cycle, in support of decision makers.
a. To ensure all information is managed in support of decision makers.

b. To ensure Air Force information is managed in support of decision makers.

c. To ensure Air Force information is properly managed, throughout its life cycle.

d. To ensure Air Force information is properly managed, throughout its life cycle, in support of decision makers.

Which records management objective is the reason we have a file plan?
d. Records are properly arranged to serve current and future management needs.
a. Records filed are complete.

b. Records are easily accessible.

c. Records enhance effectiveness and economy of operations.

d. Records are properly arranged to serve current and future management needs.
Which type of records document the organization and function of the Air Force?
c. Permanent records.
a. Official records.

b. Personal records.

c. Permanent records.

d. Temporary records.
What two factors are considered when deciding how to destroy For Official Use Only (FOUO) material located at an overseas base on foreign soil?
a. The expense of disposition and material sensitivity.
a. The expense of disposition and material sensitivity.

b. The local threat condition and the material sensitivity.

c. The probability of reconstruction and local environment.

d. The local threat condition and destruction facility equipment.
Who can authorize a temporary extension to disposal standards?
d. Command records manager.
a. Chief of office of records.

b. Functional area records manager.

c. Base records manager.

d. Command records manager.
Which records management objective lets you get more work done faster?
c. Records enhance effectiveness and economy of operations.
a. Records are easily accessible.

b. Records filed are complete.

c. Records enhance effectiveness and economy of operations.

d. Records are properly arranged to serve current and future management needs.
Based on the publication series number and comprehensive record groups, what is used to prescribe the creation, maintenance or disposition of records?
b. Disposition logic tables.
a. Folder item numbers.

b. Disposition logic tables.

c. Disposition schedules.

d. File maintenance numbers.
Which records management objective deals with keeping the most current and up-to-date information available?
b. Only complete records are filed.
a. Records are easily accessible.

b. Only complete records are filed.

c. Records enhance effectiveness and economy of operations.

d. Records are properly arranged to serve current and future management needs.
What Air Force organizational level must document their organizations, functions, and activities, as well as preserve records by implementing life-cycle management procedures?
d. All levels.
a. Base.

b. Air Force.

c. MAJCOM.

d. All levels.
As a minimum, how often should offices of records receive a staff assistance visit from the base records manager? At least every:
a. 2 years.
a. 2 years.

b. 3 years.

c. 4 years.

d. 5 years.
When looking at past events, what do managers use to develop an organizations memory and is used by leadership to base their decisions for future actions?
b. Records.
a. Publications.

b. Records.

c. Forms.

d. Messages.
Who does the command records manager coordinate with concerning the disposition of records that might have primary or joint interest to others?
b. Other MAJCOMs.
a. Other services.

b. Other MAJCOMs.

c. Department of Defense.

d. The OPR of the record.
Under the Administrative Communications Program, what schemes were developed and maintained as an integrated address system?
d. Air Force Address Directory and Air Force Standard Functional Address System.
a. Air Force Address Portal and Local Area Network.

b. Air Force Personnel Directory and Air Force Address Directory.

c. Local Area Network and Air Force Standard Functional Address System.

d. Air Force Address Directory and Air Force Standard Functional Address System.
What article under the Uniform Code of Military Justice is used to discipline military personnel who willfully destroy, dispose of, or mutilate official records?
a. Article 92.
a. Article 92.

b. Article 91.

c. Article 90.

d. Article 89.
What types of records are placed in a staging area?
b. Temporary.
a. Permanent.

b. Temporary.

c. On-loan records.

d. Records awaiting disposition.
What type of recommendation for disposition must be completely justified?
a. Legal and financial rights of personnel.
a. Legal and financial rights of personnel.

b. Legal and personal rights of personnel.

c. Financial and person rights of personnel.

d. Legal and personal rights of the Air Force.
Within how many months should the base records manager train individuals whose duties include filing and maintaining official records?
b. 3.
a. 1.

b. 3.

c. 6.

d. 12.
Which administrative communications program objective expects you to know your target audience?
c. Effective.
a. Clear.

b. Efficient.

c. Effective.

d. Accurate.
What structure provides a uniform system for making available to the public regulations and legal notices issued by Federal agencies?
a. Federal Register.
a. Federal Register.

b. United States Codes.

c. Presidential proclamations.

d. Freedom of Information Act.
When the OPR decides that a rule concerning the exemption to publications has a substantial and direct impact on the general public, in what format should the new rule be submitted on a diskette for publication in the Federal Register?
c. ASCII format.
a. DOS format.

b. Table format.

c. ASCII format.

d. Word document.
Which administrative communications program objective recommends a short note reply instead of a three-page document?
b. Efficient.
a. Clear.

b. Efficient.

c. Effective.

d. Accurate.
When is government email authorized for personal use?
c. When it serves a legitimate public interest.
a. To distribute copyrighted material.

b. To send jokes to friends during duty hours.

c. When it serves a legitimate public interest.

d. During duty hours to facilitate personal business.
Handling document security distribution for accountable containers is a responsibility under the administrative communications program. What operation can be included in this responsibility?
b. Defense Courier Service.
a. United States Postal Service.

b. Defense Courier Service.

c. Base postal couriers.

d. Air Force Portal.
What grants users the ability to subscribe to a variety of list servers, mailing lists, and discussion groups?
b. Internet email.
a. Gopher.

b. Internet email.

c. Intranet messaging.

d. Internet search engines.
What is the worst thing that could happen if you send digital images in mass distribution over email?
d. Crash the email system.
a. Clutter inboxes.

b. Clog base server.

c. Clog email accounts.

d. Crash the email system.
What is information concerning friendly force’s (US allied, and coalition) activities, intentions, capabilities, and limitations called?
d. Critical information.
a. Mission essential information.

b. Confidential information.

c. Unclassified information.

d. Critical information.
Why was the Air Force Forms Management Program created?
d. Manage the collection, storage, retrieval, and display of standardized data.
a. Create, retrieval, and destroy standardized data.

b. Manage the creation and destruction of standardized data.

c. Create, retrieval, store, destroy, and display of standardized data.

d. Manage the collection, storage, retrieval, and display of standardized data.
Who may authorize foreign nationals’ access to US Government-owned or US Government-managed automated information systems?
d. DOD component head.
a. Squadron Commander.

b. Wing Commander.

c. MAJCOM Commander.

d. DOD component head.
How often does the Forms Manager require the office of primary responsibility (OPR) to review their forms?
c. Every 2 years.
a. Every 6 months.

b. Every year.

c. Every 2 years.

d. Only when the OPR directs a review.
Under the Forms Management Program, which of the following is not a responsibility of the Forms Manager?
a. Forms classification.
a. Forms classification.

b. Properly analyze and design forms.

c. Increase efficiency of data collection.

d. Reduce the cost of producing and using forms.