7-Level Study Cards Vol 1

Front 1

What type of documents are required to be preserved adequately and properly throughout its life cycle in accordance with Title 44 U.S.C., Chapter 31, Section 3101 – Records Management by Federal Agencies?

Back 1

The organization’s functions, policies, decisions,  procedures, and essential transactions.

Hint 1

a. All transactions of the agency.

b. Strategic, operational, economical, and all transactions of the agency.

c. Regulations, plans, instructions, and both essential and non-essential transactions.

d. The organization’s functions, policies, decisions, procedures, and essential transactions.

Front 2

Which act was designed to reduce the burden of Federal collections of information?

Back 2

c. Paperwork Reduction Act of 1980.

Hint 2

a. Federal Records Act.

b. Paperwork Reduction Act of 1995.

c. Paperwork Reduction Act of 1980.

d. Paperwork Reduction/Reauthorization Act of 1986.

Front 3

Of the following, which is considered an unauthorized disclosure?

Back 3

b. For Official Use Only (FOUO) information released to the general public.

Hint 3

a. Privacy Act information released to the general public.

b. For Official Use Only (FOUO) information released to the general public.

c. Classified material or information released to approved agents of the government.

d. Freedom of Information Act (FOIA) infomration released to government officials.

Front 4

Which communication and information award allows you to submit up to 10 pages of optional documentation?

Back 4

c. Information Assurance Organization of the Year Award.

Hint 4

a. Major General Harold M. McClelland Award.

b. Information Assurance Professional of the Year Award.

c. Information Assurance Organization of the Year Award.

d. General Billy Mitchell Award for Communication and Information Excellence.

Front 5

The Freedom of Information Act (FOIA) is not applicable to which federal group?

Back 5

d. Elected officials of the Federal Government.

Hint 5

a. Department of Defense.

b. National Security Agency.

c. Federal Bureau of Investigation.

d. Elected officials of the Federal Government.

Front 6

What act established the Federal Records Management Program’s basic policies and required all government agencies to establish a records management program?

Back 6

b. Federal Records Act, Public Law 81-745.

Hint 6

a. FOIA, Public Law 108-001.

b. Federal Records Act, Public Law 81-745.

c. Paperwork Reduction Act of 1980.

d. Paperwork Reduction Act of 1986.

Front 7

Which act established a Chief Information Officer of the United States and positioned that individual in the OMB?

Back 7

c. Clinger-Cohen Act of 1966.

Hint 7

a. Privacy Act of 1974.

b. Federal Records Act.

c. Clinger-Cohen Act of 1966.

d. Freedom of Information Act.

Front 8

Which act emphasizes the use of information to improve agency mission and increase access to information by the public through effective use of technology?

Back 8

b. Paperwork Reduction Act of 1995.

Hint 8

a. Federal Records Act.

b. Paperwork Reduction Act of 1995.

c. Paperwork Reduction Act of 1980.

d. Paperwork Reduction/Reauthorization Act of 1986.

Front 9

Air Force programs look increasingly to information management and information technology to make impacts upon what?

Back 9

d. Cost, productivity, customer service, and war-fighting decisions only.

Hint 9

a. Cost and productivity only.

b. Cost, productivity, and customer service only.

c. Customer service and war-fighting decisions only.

d. Cost, productivity, customer service, and war-fighting decisions only.

Front 10

Which award selects a winner of the Communications and Information Professional of the Year Award?

Back 10

d. General Billy Mitchell Award for Communications and Information Excellence.

Hint 10

a. General Edwin W. Rawlings Award.

b. Major General Harold M. McClelland Award.

c. Lieutenant General Harold W. Grant Award.

d. General Billy Mitchell Award for Communications and Information Excellence.

Front 11

Which act recognized that the public has a right to information concerning the activities of its government?

Back 11

c. Freedom of Information Act of 1966.

Hint 11

a. Federal Records Act.

b. Privacy Act on 1974.

c. Freedom of Information Act of 1966.

d. Paperwork Reduction/Reauthorization Act of 1986.

Front 12

What was the first act to define information resources as personnel, equipment, funds, and information technology?

Back 12

b. Paperwork Reduction Act of 1995.

Hint 12

a. Federal Records Act.

b. Paperwork Reduction Act of 1995.

c. Paperwork Reduction Act of 1980.

d. Paperwork Reduction/Reauthorization Act of 1986.

Front 13

Under Freedom of Information Act (FOIA) exemption categories, what are the two sub-categories for internal personnel rules and practices?

Back 13

b. High and low.

Hint 13

a. High and classified.

b. High and low.

c. Unclassified and classified.

d. Unclassified and low.

Front 14

What publication establishes policies that aim to ensure accurate and consistent information is available to decision-makers?

Back 14

b. DODD 8000.1, Defense Information Management Program.

Hint 14

a. AFPD 37-1, Air Force Information Management.

b. DODD 8000.1, Defense Information Management Program.

c. OMB Circular A-130, Management of Federal Information Resources.

d. AFI 33-389, Information Resources Management Assessment Program.

Front 15

Before FOIA information can be released, what requirements must it meet?

Back 15

d. Fits FOIA exemptions and serves a legitimate purpose.

Hint 15

a. The DOD must approve the release.

b. Only fits into one of the FOIA exemptions.

c. Only serves a legitimate government purpose.

d. Fits FOIA exemptions and serves a legitimate purpose.

Front 16

What do you do to a record when it is no longer considered For Official Use Only (FOUO)?

Back 16

d. Note on the front cover that it is no longer FOUO.

Hint 16

a. Shred it.

b. Burn it.

c. Nothing, wait until normal disposition.

d. Note on the front cover that it is no longer FOUO.

Front 17

Which FOIA exemption category number covers classified records?

Back 17

a. 1.

Hint 17

a. 1.

b. 3.

c. 5.

d. 7.

Front 18

What is a cost effective way of destroying For Official Use Only (FOUO)?

Back 18

d. Recycle diskettes.

Hint 18

a. Burning.

b. Shredding.

c. Contractor.

d. Recycle diskettes.

Front 19

Official records are public records and are the property of the:

Back 19

a. office.

Hint 19

a. office.

b. official.

c. Unit commander.

d. Records custodian.

Front 20

What is the most economical way to send bulky shipments of For Official Use Only (FOUO) material?

Back 20

d. Standard “B” mail.

Hint 20

a. Parcel post.

b. First Class mail.

c. Standard “A” mail.

d. Standard “B” mail.

Front 21

What is the first step in nominating an individual for an award?

Back 21

c. Keep accurate records of the individual’s accomplishments.

Hint 21

a. Good writing abilities.

b. Be the individual’s supervisor for the entire year.

c. Keep accurate records of the individual’s accomplishments.

d. Document individual’s accomplishments on an AF Form 1206.

Front 22

Which award recognizes one communications and information organization (300 or fewer members) for excellent support of the Air Force mission?

Back 22

b. Lieutenant General Harold W. Grant Award.

Hint 22

a. General Edwin W. Rawlings Award.

b. Lieutenant General Harold W. Grant Award.

c. Major General Harold M. McClelland Award.

d. General Billy Mitchell Award for Communications and Information Excellence.

Front 23

What is one thing the Air Force can do to economically and efficiently manage records?

Back 23

b. Provide prompt and systematic disposal of records of temporary value.

Hint 23

a. Schedule some records for retention.

b. Provide prompt and systematic disposal of records of temporary value.

c. Preserve records that reflect policies non-essential to the Air  Force.

d. Offer records of enduring value for permanent preservation at the Federal Records Center.

Front 24

Information managers have the responsibility of ensuring our information management programs conform to what?

Back 24

a. IRM mission.

Hint 24

a. IRM mission.

b. The life cycle of automated information systems.

c. The Air Force records management program.

d. Administration communications program.

Front 25

What term is given to material that an individual brings into or creates in the office, but which is not related to government business?

Back 25

b. Personal records.

Hint 25

a. Official records.

b. Personal records.

c. Permanent records.

d. Temporary records.

Front 26

For an emergency retirement of records, an agreement would be made to retire records with what retention period to Federal Records Center?

Back 26

c. 2 years or more.

Hint 26

a. 2 to 8 years.

b. 1 year or more.

c. 2 years or more.

d. Permanent records only.

Front 27

When, if ever, would For Official Use Only (FOUO) status change?

Back 27

c. When no longer protected by a FOIA exemption.

Hint 27

a. Never.

b. When going from active to inactive files.

c. When no longer protected by a FOIA exemption.

d. When there is no longer a valid government use.

Front 28

If Air Force records are lost, damaged, or destroyed before the approved disposition schedule, what must you do?

Back 28

c. Make a reasonable effort to find records.

Hint 28

a. Reconstruct records from other files.

b. Restore records back to original status.

c. Make a reasonable effort to find records.

d. Justify to command records manager what happened.

Front 29

When reviewing decision logic tables, how should you apply a disposition schedule change that increases the retention period? Apply the change to all:

Back 29

d. Records regardless of where they are maintained, including the staging area.

Hint 29

a. Current records only.

b. Current and inactive records only.

c. Records regardless of where they are maintained, except the staging area.

d. Records regardless of where they are maintained, including the staging area.

Front 30

What is the maximum penalty for willfully and unlawfully destroying Air Force records?

Back 30

c. $2,000 fine, 3 years in prison, loss of office, disqualification from holding any United States office.

Hint 30

a. $1,000 fine or 2 years in prison and disqualification from holding any United States office.

b. $5,000 fine or 3 years in prison, loss of office, disqualification from holding any United States office.

c. $2,000 fine, 3 years in prison, loss of office, disqualification from holding any United States office.

d. $5,000 fine, 2 years in prison, loss of office, disqualification from holding any United States office.

Front 31

What is the goal of the Air Force Records Management Program?

Back 31

d. To ensure Air Force information is properly managed, throughout its life cycle, in support of decision makers.

Hint 31

a. To ensure all information is managed in support of decision makers.

b. To ensure Air Force information is managed in support of decision makers.

c. To ensure Air Force information is properly managed, throughout its life cycle.

d. To ensure Air Force information is properly managed, throughout its life cycle, in support of decision makers.

Front 32

Which records management objective is the reason we have a file plan?

Back 32

d. Records are properly arranged to serve current and future management needs.

Hint 32

a. Records filed are complete.

b. Records are easily accessible.

c. Records enhance effectiveness and economy of operations.

d. Records are properly arranged to serve current and future management needs.

Front 33

Which type of records document the organization and function of the Air Force?

Back 33

c. Permanent records.

Hint 33

a. Official records.

b. Personal records.

c. Permanent records.

d. Temporary records.

Front 34

What two factors are considered when deciding how to destroy For Official Use Only (FOUO) material located at an overseas base on foreign soil?

Back 34

a. The expense of disposition and material sensitivity.

Hint 34

a. The expense of disposition and material sensitivity.

b. The local threat condition and the material sensitivity.

c. The probability of reconstruction and local environment.

d. The local threat condition and destruction facility equipment.

Front 35

Who can authorize a temporary extension to disposal standards?

Back 35

d. Command records manager.

Hint 35

a. Chief of office of records.

b. Functional area records manager.

c. Base records manager.

d. Command records manager.

Front 36

Which records management objective lets you get more work done faster?

Back 36

c. Records enhance effectiveness and economy of operations.

Hint 36

a. Records are easily accessible.

b. Records filed are complete.

c. Records enhance effectiveness and economy of operations.

d. Records are properly arranged to serve current and future management needs.

Front 37

Based on the publication series number and comprehensive record groups, what is used to prescribe the creation, maintenance or disposition of records?

Back 37

b. Disposition logic tables.

Hint 37

a. Folder item numbers.

b. Disposition logic tables.

c. Disposition schedules.

d. File maintenance numbers.

Front 38

Which records management objective deals with keeping the most current and up-to-date information available?

Back 38

b. Only complete records are filed.

Hint 38

a. Records are easily accessible.

b. Only complete records are filed.

c. Records enhance effectiveness and economy of operations.

d. Records are properly arranged to serve current and future management needs.

Front 39

What Air Force organizational level must document their organizations, functions, and activities, as well as preserve records by implementing life-cycle management procedures?

Back 39

d. All levels.

Hint 39

a. Base.

b. Air Force.

c. MAJCOM.

d. All levels.

Front 40

As a minimum, how often should offices of records receive a staff assistance visit from the base records manager? At least every:

Back 40

a. 2 years.

Hint 40

a. 2 years.

b. 3 years.

c. 4 years.

d. 5 years.

Front 41

When looking at past events, what do managers use to develop an organizations memory and is used by leadership to base their decisions for future actions?

Back 41

b. Records.

Hint 41

a. Publications.

b. Records.

c. Forms.

d. Messages.

Front 42

Who does the command records manager coordinate with concerning the disposition of records that might have primary or joint interest to others?

Back 42

b. Other MAJCOMs.

Hint 42

a. Other services.

b. Other MAJCOMs.

c. Department of Defense.

d. The OPR of the record.

Front 43

Under the Administrative Communications Program, what schemes were developed and maintained as an integrated address system?

Back 43

d. Air Force Address Directory and Air Force Standard Functional Address System.

Hint 43

a. Air Force Address Portal and Local Area Network.

b. Air Force Personnel Directory and Air Force Address Directory.

c. Local Area Network and Air Force Standard Functional Address System.

d. Air Force Address Directory and Air Force Standard Functional Address System.

Front 44

What article under the Uniform Code of Military Justice is used to discipline military personnel who willfully destroy, dispose of, or mutilate official records?

Back 44

a. Article 92.

Hint 44

a. Article 92.

b. Article 91.

c. Article 90.

d. Article 89.

Front 45

What types of records are placed in a staging area?

Back 45

b. Temporary.

Hint 45

a. Permanent.

b. Temporary.

c. On-loan records.

d. Records awaiting disposition.

Front 46

What type of recommendation for disposition must be completely justified?

Back 46

a. Legal and financial rights of personnel.

Hint 46

a. Legal and financial rights of personnel.

b. Legal and personal rights of personnel.

c. Financial and person rights of personnel.

d. Legal and personal rights of the Air Force.

Front 47

Within how many months should the base records manager train individuals whose duties include filing and maintaining official records?

Back 47

b. 3.

Hint 47

a. 1.

b. 3.

c. 6.

d. 12.

Front 48

Which administrative communications program objective expects you to know your target audience?

Back 48

c. Effective.

Hint 48

a. Clear.

b. Efficient.

c. Effective.

d. Accurate.

Front 49

What structure provides a uniform system for making available to the public regulations and legal notices issued by Federal agencies?

Back 49

a. Federal Register.

Hint 49

a. Federal Register.

b. United States Codes.

c. Presidential proclamations.

d. Freedom of Information Act.

Front 50

When the OPR decides that a rule concerning the exemption to publications has a substantial and direct impact on the general public, in what format should the new rule be submitted on a diskette for publication in the Federal Register?

Back 50

c. ASCII format.

Hint 50

a. DOS format.

b. Table format.

c. ASCII format.

d. Word document.

Front 51

Which administrative communications program objective recommends a short note reply instead of a three-page document?

Back 51

b. Efficient.

Hint 51

a. Clear.

b. Efficient.

c. Effective.

d. Accurate.

Front 52

When is government email authorized for personal use?

Back 52

c. When it serves a legitimate public interest.

Hint 52

a. To distribute copyrighted material.

b. To send jokes to friends during duty hours.

c. When it serves a legitimate public interest.

d. During duty hours to facilitate personal business.

Front 53

Handling document security distribution for accountable containers is a responsibility under the administrative communications program. What operation can be included in this responsibility?

Back 53

b. Defense Courier Service.

Hint 53

a. United States Postal Service.

b. Defense Courier Service.

c. Base postal couriers.

d. Air Force Portal.

Front 54

What grants users the ability to subscribe to a variety of list servers, mailing lists, and discussion groups?

Back 54

b. Internet email.

Hint 54

a. Gopher.

b. Internet email.

c. Intranet messaging.

d. Internet search engines.

Front 55

What is the worst thing that could happen if you send digital images in mass distribution over email?

Back 55

d. Crash the email system.

Hint 55

a. Clutter inboxes.

b. Clog base server.

c. Clog email accounts.

d. Crash the email system.

Front 56

What is information concerning friendly force’s (US allied, and coalition) activities, intentions, capabilities, and limitations called?

Back 56

d. Critical information.

Hint 56

a. Mission essential information.

b. Confidential information.

c. Unclassified information.

d. Critical information.

Front 57

Why was the Air Force Forms Management Program created?

Back 57

d. Manage the collection, storage, retrieval, and display of standardized data.

Hint 57

a. Create, retrieval, and destroy standardized data.

b. Manage the creation and destruction of standardized data.

c. Create, retrieval, store, destroy, and display of standardized data.

d. Manage the collection, storage, retrieval, and display of standardized data.

Front 58

Who may authorize foreign nationals’ access to US Government-owned or US Government-managed automated information systems?

Back 58

d. DOD component head.

Hint 58

a. Squadron Commander.

b. Wing Commander.

c. MAJCOM Commander.

d. DOD component head.

Front 59

How often does the Forms Manager require the office of primary responsibility (OPR) to review their forms?

Back 59

c. Every 2 years.

Hint 59

a. Every 6 months.

b. Every year.

c. Every 2 years.

d. Only when the OPR directs a review.

Front 60

Under the Forms Management Program, which of the following is not a responsibility of the Forms Manager?

Back 60

a. Forms classification.

Hint 60

a. Forms classification.

b. Properly analyze and design forms.

c. Increase efficiency of data collection.

d. Reduce the cost of producing and using forms.