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30 Cards in this Set
- Front
- Back
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Records management standards and procedures must seek to accurately and completely document..?
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Policies and transactions of the federal government.
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Give an example of items that are NOT an Air Force records.
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Museum, Library, and Publication Materials.
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The Air force records officer is NOT responsible for..?
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Establishing a training program for newly appointed base records managers.
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How often MUST the command records manager review each base records management program?
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Every 24 months.
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The base records manager reviews base directives and forms before publication to..?
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Ensure they comply records management directives.
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What doesnt the RIMS's file maintenance and disposition plan not list?
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The records cut off period.
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What type of labels does the records information management system print?
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Subdivion.
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What is the first step in preparing the file plan for your office?
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Determining what type of records your office is responsible for maintaining.
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The records information management system file plan is considered approved when the...?
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Records managers administrative approval is stated on the file plan and the chief of an office of record has signed it.
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What authorizes the records custodian to set up the files according to the file plan?
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Approval of the file plan by the records manager and chief of an office of record.
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What is "disposition"?
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Actions taken with inactive records.
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On what is disposition based?
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Time period or event.
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Records not authorized for a specific disposition have a retention period of..?
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Permanent.
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Who is authorized to approve the permanent retention of records?
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Archivist of the United States.
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When units change status but DO NOT change functions or missions, files are...?
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Continued and cut off the same way and at the same time as if no change of status had occurred.
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The emergency disposal of records, without regard to tables and rules, is applied when...?
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The records are a menace to health, life, and property.
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How many disposition authorities (table and rule) are allowed per records series?
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1.
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File folder labels are placed on file folders?
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Consistently.
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What information DOES NOT appear on a subdivion label?
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Cut off.
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What gives the reader a reference trail to follow when a document is located somewhere else?
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Cross-reference sheet.
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Cross-referencing provides more reliable files service as long as...?
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Excessive cross-referencing is avoided.
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Why is the file plan filed as the first item in a filing system?
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To help retrieve filed documents efficiently.
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The records manager or office of primary responsibilty approves loan requests for retired records only after verifying that the..?
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Loan will no subject records to abnormal risk of loss or damage.
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What form must you use to recall a record from the staging area?
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OF 11, Reference Request-Federal Records.
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What type of system should you implement to ensure borrowed documents are returned to the files?
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Charge-Out and follow up system.
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What must you determine when you lend a record to an authorized person?
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Period of time the record is needed.
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What dtermines the cutoff for active records?
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Retention Period.
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Which of the following is not a cut off period?
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Quarterly.
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What types of records remain active until their specified disposition date?
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Perpetual.
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How does the Records Disposition Program play a key role in the management of Air Force records?
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Economic and efficient management.
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