3.10 Given A Scenario, Configure Soho Multifunction Devices/printers And Settings

Front 1

What does SOHO mean?

Back 1

Small office home office

Front 2

What is a SOHO device?

Back 2

Typically, SOHO devices anf printers save on cost and space by combining multiple functions into a single device.

Front 3

Why is it important to make sure the proper drivers are loaded onto SOHO devices?

Back 3

This process will help the user get the most out of the device. If not, the full functionality of the device might be available.

Front 4

If I install a driver for a SOHO device, what should I ensure about the driver that guarantees full functionlity with my OS?

Back 4

Ensure the driver is for the proper system. Install 32-bit or 64-bit accordingly. Make sure to install Mac drivers on MacOS and Win drivers on WinOS. Maker sure the OS version is compatible with the driver you are installing.

Front 5

What is duplex mode?

Back 5

Causes the printer to print on both sides.

Front 6

What does collate mean?

Back 6

collate or collation settings determine the order in which pages are printed. If set to collate, the printer will print the complete document before printing the next copy.

Front 7

What are the two options for print orientation?

Back 7

Portrait or landscape

Front 8

What is portrait printing?

Back 8

Portrait mode means the top of the page is the shorter dimension. This is, typically, how pages are printed, especially documents.

Front 9

What is landsape?

Back 9

The top of the page is the longer dimension. This is, usually, reserved for spreadsheets and slides.

Front 10

What do print quality setting do?

Back 10

quality settings control resolution and color.

Front 11

What is resolution?

Back 11

Expressed in dpi (dots per inch), Higher resolutions provide better quality printouts.

Front 12

What is color settings?

Back 12

color settings control how vivid the color output is.

Front 13

What is device sharing?

Back 13

A feature that allows devices to be shared by multiple users over wired or wireless connections.

Front 14

How can users acces devices that are shareable?

Back 14

Users can connect directly to printer of through a print server or cloud printing server.

Front 15

How can one connect to a wired print device?

Back 15

USB, serial or Ethernet

Front 16

What is the most common way to connect to a printer to a computer?

Back 16

USB. Once connected the printer can be configured as "shareable"

Front 17

What is a serial connection?

Back 17

Older method of connecting printers with a serial cable. DB-9 or DB-25 connectors were used. It is unlikely that you would see this kind of connection today.

Front 18

Explain the connection to ethernet and printers.

Back 18

Printers that are desinged to work on a network will have an RJ-45 Ethernet connector. They connect to the nework through Ethernet, just as a computer would and are easily shared, since they are directly connected to the network.

Front 19

What are the options for a connecting a printer wirelessly?

Back 19

Bluetooth, 802.11 or a direct ad hoc connection.

Front 20

What is a Bluetooth wireless connection to a printer?

Back 20

Any Blutooth connection to a printer will allow a computer to print from devices within 10 meters (about 30 feet). Mobile devices can use Bluetooth to send documents directly to a printer.

Front 21

Besides Bluetooth, what is another method of connecting to print devices wirelessly?

Back 21

802.11 (a, b, c, g, n, ac) wireless protocol (WiFi). This will allow any computer on the network to access the printer or 1 computer to access the device directly.

Front 22

What is the difference between infrastructure and ad hoc mode?

Back 22

When the device and the printer are both connected to the WiFi network to communicate, this is infrastructure.

When the device connects directly to the printer over 802.11, this is called ad hoc mode.

Front 23

What is an integrated print server?

Back 23

A device that can be integrated into the printer or separate, but allows the device to sit on the network and handles print requests from users.

Front 24

What are some of the features of a print server?

Back 24

Print servers can spool (temporarily store) requests for printers that are busy, allow prioritization of print jobs and delete jobs after they've been sent.

Front 25

What is Cloud Printing/Remote Printing?

Back 25

A service that allows you to print from anywhere you have internet access to a printer that has been configured for use with that service.

Front 26

Are all printers compatible with all cloud printing?

Back 26

No. It is important to check the printers compatibility if this is a needed feature.

Front 27

What is a Public/Shared Device?

Back 27

A SOHO device that is made available to connect with anyone on the network. This is true for devices that are connected directly to a computer or directly to the network.

Front 28

What is a necessary step to share a device publicly, on a network, when it is directly connected to a computer?

Back 28

The operating system of the computer must be configured to allow the device to be shared publicly.

Front 29

What is a concern to consider when giving access to a users over a network?

Back 29

Data privacy is a major concern so steps must be taken to ensure that users cannot read other users' print jobs.

Front 30

What means to configure printers does Windows use to allow sharing local/networked devices?

Back 30

Control Panel is where Windows users may configure a printer's status to be shareable.

Front 31

How can users access a printer, in Windows, once it is shareable?

Back 31

Over TCP (Transmission Control Protocol) and UDP (User Datagram Protocol) by identifying the IP address of the computer and the TCP/UDP ports.

Front 32

What are the ports used for network printing?

Back 32

TCP 139, TCP 445, UDP 137 and UDP 138.

Front 33

What is the method of sharing printers that Apple uses?

Back 33

Bonjour protocol allows any Apple device to discover printers via Bonjour.

Front 34

Can a Windows user access a device connected through Apple's Bonjour protocol?

Back 34

Yes, but it would have to download iTunes to access this Bonjour configured printers.

Front 35

How do Apple mobile devices running iOS access shared printers?

Back 35

AirPrint is used by Apple mobile devices running iOS to print to shared printers over WiFi.

Front 36

How does a user ensure data privacy when using shared printers?

Back 36

The user must manage user authentication and hard drive caching of print jobs (AKA spooling).

Front 37

What is user authentication?

Back 37

When a user is required to authenticate to print servers.

Front 38

What are the two levels of print server user authentication?

Back 38

user or administrator

Front 39

What is the difference between authenticating as a user or administrator on a print server?

Back 39

Users are limited to printing and managing their own print jobs.

Administrators can manage all print jobs.

Front 40

What is the purpose of users authenticating as users on a print server?

Back 40

This prevents other users from seeing or interfering with other users' print jobs.

Front 41

What is hard drive caching?

Back 41

Hard drive caching of print jobs is also called spooling. It allows print jobs to be stored on a hard drive or other storage device until the printer is ready to print.

Front 42

What should happen to the print files that have been hard drive cached once the print job is complete?

Back 42

They should be automatically deleted.

Front 43

If sensitive print files are spooled and then printed but failed to automatically delete, what should be done?

Back 43

The file can be manually deleted by an administrator.