Unit 11: Program And Project Management

Front 1

List 9 characteristics of a project

Back 1

- Complex
- Unique
- Involve a high degree of risk
- Have precise targets that are agreed to between the contractor and the sold-to party
- Limited in duration
- Cost and capacity intensive
- Several departments are involved
- Subject to specific quality requirements
- Of strategic significance to the business carrying it out

Front 2

What organizational levels are used by projects?

Back 2

The project system has no organizational units of its own. However, organizational units from a wide range of areas are used.

Front 3

List the 6 phases in a project

Back 3

- Concept
- Rough-cut planning
- Detailed planning
- Approval
- Execution
- Period-end closing

Front 4

List 6 WBS functions

Back 4

- Dates
- Budget
- Commitment
- Periodic processing
- Payment data
- Costs/revenue

Front 5

List 3 types of WBS dates

Back 5

- Basic dates
- Scheduled dates
- Actual dates

Front 6

List 4 WBS budget functions

Back 6

- Original budget
- Budget updates
- Budget releases
- Availability control

Front 7

List 2 WBS commitment functions

Back 7

- Purchase requisition
- Purchase order

Front 8

List 4 WBS periodic processing functions

Back 8

- Overheads/process costs
- Interest calculation
- Results analysis
- Settlement

Front 9

List 2 WBS payment functions

Back 9

- Payment planning
- Actual payment data updates

Front 10

List 2 WBS cost/revenue functions

Back 10

- Planned costs/revenue
- Actual costs/revenue

Front 11

List and describe the 3 WBS operative indicators

Back 11

- Planning elements (WBS elements for which you want to plan costs manually)
- Account assignment elements (WBS elements to which you want to post actual costs)
- Billing elements (WBS elements to which you want to post revenues)

Front 12

The _____ indicator specifies whether a WBS element is used for statistical purposes or for real costs

Back 12

statistic

Front 13

_____ in a project are assigned to WBS elements and describe the various steps and work involved in a project

Back 13

Activities

Front 14

List the 4 elements of a project quantity structure and the means by which they are populated

Back 14

- Dates (automatically via scheduling)
- Costs (automatically via costing)
- Resources (via internal and external activities)
- Material requirements (using the assigned components)

Front 15

List the 4 activity categories in the project system

Back 15

- Internal processes (work assigned internally)
- External processes (work assigned externally)
- Services (procuring external services)
- Cost activities (for planning additional primary costs)

Front 16

What is a network in the project system and what is it similar to (that I am familiar with)

Back 16

A network is an object containing instructions on how to perform tasks in a specific way, in a specific order, and in a specific time period.

It is similar to the set of data represented by a Gantt chart in MS Project.

Front 17

What is cycle analysis in the project system, and why is it used?

Back 17

Analyzing the network of task relationships to detect and eliminate closed loops. Closed loops make scheduling impossible.

Front 18

The _____ is a graphical interactive SAP Gantt chart interface used to create and edit all data in a project

Back 18

project planning board

Front 19

You can enter outline _____ in your project for rough-cut schedule planning.

Back 19

dates

Front 20

List and describe the 3 types of activity resources in the project system, including how they are obtained

Back 20

- Internally processed activity. Determines machine and personnel scheduling.
- Externally processed activity. Services to be provided by other companies. Obtained via the purchasing department.
- Service activities. Similar to externally processed activities, except you can draw up service specifications and set limits on unplanned services.

Front 21

List the 2 steps in a goods receipt for services

Back 21

1. Entry of services performed
2. Acceptance of services performed

Front 22

In the project system, _____ establish the link between SD, MM, and PP

Back 22

materials

Front 23

List and describe 4 methods of cost planning in WBS elements

Back 23

- Structure-oriented planning. Enter costs for each WBS element.
- Detailed planning of primary costs and activity inputs. Cost element-based and period-based.
- Unit costing. Use a profile to enter quantities for for each WBS element.
- Easy Cost Planning. An easy-to-use planning tool.

Front 24

List the 3 advantages of using activities to plan costs, rather than manual planning in the WBS

Back 24

- The resulting plan can be copied to new projects
- Cost planning is shifted automatically if parts of the projects are shifted
- Planning using network activities is by cost element and period

Front 25

In Easy Cost Planning, costing items are created for the _____.

Back 25

WBS elements

Front 26

In Easy Cost Planning, cost planning is _____-based.

Back 26

cost element

Front 27

In Easy Cost Planning, you use _____ to enter costing items.

Back 27

planning templates

Front 28

In Easy Cost Planning, the characteristic values from the planning forms are linked to _____, _____, or _____ from the costing items.

Back 28

quantities, values, actions

Front 29

In Easy Cost Planning, the planned costs are in the _____ of the _____.

Back 29

basic start dates, WBS elements

Front 30

In Easy Cost Planning, under what scenario would the planned costs be redistributed?

Back 30

If the basic start dates are changed and a revaluation takes place

Front 31

List 3 kinds of orders that can be assigned to a project

Back 31

- internal orders
- production orders
- maintenance orders

Front 32

The _____ differs from the project cost plan in that it is binding.

Back 32

budget

Front 33

List the 2 ways funds can be assigned, according to the budget profile

Back 33

- overall values
- distributed by year

Front 34

List the 3 ways you can change a locked project budget

Back 34

- supplements
- returns
- transfers

Front 35

You can use the _____ function to make project funds available

Back 35

budget release

Front 36

List the 2 types of assigned funds in a project

Back 36

- fund commitments
- costs of apportioned orders

Front 37

List 4 types of confirmations in the project system

Back 37

- posting actual costs
- posting actual dates
- posting actual labor
- changing activity status

Front 38

List 7 ways to create a confirmation in the project system

Back 38

- Individually for each network, activity, activity element, or individual capacity
- Collectively
- Using the structure information system
- Using CATS
- Via the Internet
- Using a Palm Pilot and the open PS interface
- Via the PDC interface

Front 39

In the project system, the _____ generates purchase requisitions.

Back 39

network

Front 40

Actual costs and revenues arise in a project or order as a result of (list 5):

Back 40

- material withdrawals and goods receipts
- vendor invoices
- customer billing
- internal allocations/transfers/cost distribution
- confirmation of network activities

Front 41

In settlement, costs and revenues are transferred to (list 4):

Back 41

- G/L accounts (FI)
- Asset accounts
- CO/PA
- Project system (WBS elements, networks, activities)

Front 42

PS: Describe direct settlement vs. multi-level settlement and when they are used

Back 42

- In multi-level settlement, objects (WBS elements, networks, orders, and activities) are first settled to the higher-level WBS elements in the project. The top element then settles the cost collected. Used for settling to WBS elements of other projects or internal orders.
- In direct settlement, each object is settled directly to a cost object outside the project. Used for receivers other than specified above.

Front 43

List 7 information systems available to evaluate projects

Back 43

- Structure information system
- Controlling information system
- Capacity analysis
- Order report
- Stock/requirements overview
- Progress analysis
- SAP BW

Front 44

List 4 reports available for cross-project evaluation

Back 44

- Project summarization
- SAP Executive Information System
- Profit center accounting reports
- Profitability analysis reports