Terp10 Sap Erp Unit 3 - Sap Procurement Cycle

Front 1

Identify the organization units

Back 1

Client
Company
Plant
Storage Location
Purchasing Organization / Purchasing Group

Front 2

Which organization unit structure represents the legal entity?

Back 2

Company code

Front 3

Which organization unit structure negotiates the general conditions of purchasing?

Back 3

Purchase Organization

Front 4

Which organization unit structure is responible for purchasing activities?

Back 4

Purchasing Group

Front 5

Purchasing is organized centrally or de-centrally, what are the three ways?

Back 5

Plant specific
Cross Plant
Cross company-code

Front 6

The Vendor Master record can be maintained by

Back 6

Accounting and Purchasing

Front 7

Can a plant belong to more than one company?

Back 7

No

Front 8

Can you use the same storage location number in more than one plant?

Back 8

Yes

Front 9

A purchasing organization can procure material or services for only one plant? (T/F)

Back 9

False

Front 10

Steps to the procurement environment (8 steps)

Back 10

1. Requirement determination
2. Determination of source of supplier
3. Vendor selection
4. Order processing
5. PO monitoring
6. Good receipt
7. Invoice verification
8. Payment processing

Front 11

The purchase requisition can be created

Back 11

Manually or automatically if the material is set for MRP

Front 12

Good receipts compares quantity or price?

Back 12

Quantity

Front 13

Invoice verification checks the accuracy of?

Back 13

Price and Content

Front 14

Purchasing converts the purchase requisition into a (2 items)

Back 14

Request for Quotation (RFQ) or Purchase Order

Front 15

Consumable materials are materials or service that are procured specifically for

Back 15

Account Assignment Object
i.e. Office Supplies assigned to cost center and Computer assigned to an asset

Front 16

When is a material master record not necessary during procurement?

Back 16

Purchasing a consumable material such as computers and office supplies

Front 17

What are examples of Account Assignment Objects?

Back 17

A: Asset
K: Cost Center
P: Project
F: Production order
C: Sales Order

Front 18

The consumable materials _____ different account assignment objects of the account assignment category specified.

Back 18

Debits

Front 19

What are the require fields for procuring consumable materials that do not have a material master record?

Back 19

Account Assignment Category
Short Text (description)
Material Group
Order Unit

Front 20

A purchase order is a?

Back 20

formal request to a vendor for services or goods under a stated condition

Front 21

A purchase order is either sent to a ______ or a _______.

Back 21

Vendor
Stock Transport Order

Front 22

The item category defines?

Back 22

The process used to procure a material or service.
Blank - Standard
K - Consignment
L - Subcontracting
S - 3rd Party
U - Stock transfer
D - Services

Front 23

Which two documents are created when posting Goods Receipt?

Back 23

Material document (quantity)
Accounting document (value)

Front 24

A goods receipt is a goods movement from? (2 items)

Back 24

Vendor or
Production
Note: It's an increase in stock

Front 25

A goods issue is a goods movement from? (2 items)

Back 25

Material consumption or
Sales Order to Customer

Front 26

What are 3 basis of stock types for a goods receipt?

Back 26

Unrestricted-use stock
Quality Inspection
Blocked stock

Front 27

Where can you preplan to have stock in quality inspection?

Back 27

Material , if it is generally subject to inspection.

Purchasing or Production order for exceptional cases of inspection.

Front 28

Where is the stock type found on the Purchase Order?

Back 28

In the item details on the Delivery tab

Front 29

Where is the stock type found on the Production Order?

Back 29

On the Goods Receipt tab

Front 30

Movement type of good receipt into warehouse / stores?

Back 30

101
Note: 122 is return to vendor

Front 31

The movement type determine which stock or consumption accounts are updated in Financial Accounting? (T/F)

Back 31

True Also, the movement type determines the structure of the screen when you enter documents and updating of the quantity fields.

Front 32

Due to a damaged water pipe in the warehouse, a certain material can no longer be used and is transferred to?

Back 32

Blocked stock

Front 33

In addition to Material (quantity) and Accounting (values) documents being created, what other areas are affected by goods receipt?

Back 33

Purchasing (History Updated)
Quality Management (if active)
Warehouse Management (if active)
Output maybe generated (slip and pallet labels)

Front 34

Invoice verification creates a link between MM (Material Management) and

Back 34

accounting

Front 35

An invoice items can be posted with reference to a ? (3 items)

Back 35

Goods receipt
Purchase order
Delivery note

Front 36

When posting an invoice, what accounts are debited and credited?

Back 36

Debit - (Gross Receipt / Invoice Receipt) GR/IR clearing account
Credit - Vendor's Accounts Payable

Note: Price difference the stock value and moving average is updated in MM.

Front 37

In Purchasing Reports, the selection parameter determines

Back 37

which documents are analyzed by the report.
i.e. open POs, expired, not received

Front 38

In Purchasing Reports, the scope-of-list parameter determines`

Back 38

which data is displayed for a selected document.
i.e short list

Front 39

SAP List Viewer and ALV Grid Control can be summarized as (3 items)

Back 39

Uniform design
Cross Application
Simple creation

Front 40

Information structures contain 3 basic types of information

Back 40

Characteristics
Period Unit
Key Figures

Front 41

A vendor has just delivered materials to you. The materials were received directly into Blocked Stock. As a result, SAP performed which of the following?

Back 41

Material management document

Front 42

Your project team is involved in implementing the MM module for procurement. You need to explain the organization levels relevant to procurement. Which of the following will you describe to your team?

Back 42

Client
Plant
Storage Location
Purchasing organization
Purchasing group

Front 43

A colleague is asking a question about purchase organizations and purchase groups. While explaining purchase organizations to him/her, you include which of the following?

Back 43

The unit legally responsible for purchasing contracts

Negotiates prices and conditions with vendors

Front 44

Your company has agreed to purchase materials from a new supplier. Master data must be created for this supplier. While creating this master data, you can create which of the following?

Back 44

General data which has data relevant at the client level

Accounting data relevant for the company code

Front 45

A client calls you asking about purchasing a new vehicle needed for transportation. This vehicle will be put into use immediately upon receipt. Your client wants to know how to handle this. Which of the following options are correct regarding this vehicle?

Back 45

1. No material master record

2. With a master record with no value based inventory but with quantity based inventory

Front 46

You are explaining consumable materials to a client. When purchasing a consumable material, you explain the importance of account assignment objects. Which of the following can be used as account assignment objects?

Back 46

Cost center
Asset
Production order
Sales order

Front 47

A raw material just arrived from one of your vendors. You perform a GR with reference to the PO. Which of the following are effects of this receipt?

Back 47

1. Update quantity in material master
2. Debit stock account for a stock item
3. Transport request if WM activated

Front 48

While explaining PO creation to your client, you emphasize the importance of organizational levels. During your explanation, you identify which of the following as required to create the PO?

Back 48

1. Plant
2. Purchasing organization
3. Purchasing group

Front 49

Logistic invoice verification, in SAP ERP, is the process whereby a vendor's invoice is compared to the goods receipt document and the purchase order. What business integration processes, within SAP ERP, occurs with the completion of logistic invoice verification?

Back 49

1. The provisions in the GR/IR clearing account are reversed.
2. The purchase order history is updated.
3. An open item is created in the vendor's account.

Front 50

Within SAP ERP Procurement, the procurement process is completed by logistics invoice verification. What accounts is debited when the invoice is posted in SAP ERP?

Back 50

The GR/IR account within the general ledger is debited.