Sk1 Swe Property Responsibilities

Front 1

Office Responsible for:

Establishing and maintaining policies and procedures for personal property transactions, including acquisition, management, utilization, reutilization, excess, accounting and disposal;

Back 1

Personal Property Accountablility Division
Commandant CG-844

Front 2

Office Responsible for:

Maintaining the Coast Guard official system of record, including development and implementation of policies, procedures, and systems necessary to provide effective property management support for the coast Guard

Back 2

Personal Property Accountablility Division
Commandant CG-844

Front 3

Office Responsible for:

Verifying the Operating Facility Address Codes (OPFACs) are established, disestablished, and changed per Operating Facility Change Order (OPFACO’s) in conjunction with Oracle

Back 3

Personal Property Accountablility Division
Commandant CG-844

Front 4

Office Responsible for:

Maintaining CG financial data integrity within Oracle Fixed Asset Module (FAM)

Back 4

CG Finance Center

Front 5

Office Responsible for:

Office Responsible for:

Executing appropriate accounting entries upon notification to add, edit, transfer, or remove disposed personal property assets from the capital asset accounts in Oracle FAM. Notifies CG-844 when complete

Back 5

CG Finance Center

Front 6

Office Responsible for:

Maintains desk procedures for the personal property processes conducted withing FINCEN (FR)

Back 6

CG Finance Center

Front 7

Office Responsible for:

Following locally prescribed processes and making the required notifications for system modifications to accommodate proper financial reportting

Back 7

CG Finance Center

Front 8

Office Responsible for:

Ensuring that audit-compliant evidential documentation is kept at appropriate levels to support the direct acquisition or purchase of assets relating to financial decisions, reporting requirements, and certifications for the asset life cycle period.

Back 8

CG Finance Center

Front 9

Office Responsible for:

Distributing monthly reports to appropriate Program Managers once assets are entered into Oracle FAM.

Back 9

CG Finance Center

Front 10

Office Responsible for:

Acting as a user control program for approving user access to Oracle FAM

Back 10

CG Finance Center

Front 11

Office Responsible for:

Oversight and management of heritige assets

Back 11

Commandant CG-09224

Front 12

Office Responsible for:

Serves as the official historian of the Coast Guard

Back 12

Commandant CG-09224

Front 13

Office Responsible for:

Determines which property is designated as heritage assets

Back 13

Commandant CG-09224

Front 14

Office Responsible for:

Maintaining an effective personal property management program within their areas of responsibility.

Back 14

Program Offices

Front 15

Office Responsible for:

Evaluating local program effectiveness and implementing actions to improve property accountability, including use, care, and protection

Back 15

Program Offices

Front 16

Office Responsible for:

Establishing controls to ensure locally acquired assets, meeting mandatory tracking requirements, are recorded in the personal property system Oracle FAM from the date of receipt to final disposition, and that auditable documentation is on hand to support each item/transaction

Back 16

Program Offices

Front 17

Office Responsible for:

Ensuring that Accountable Property Officers (APO's) and Property Custodians (PC's) are designated in writing within their jurisdiction and receive proper training to effectively perform personal property management duties and responsibilities.

Back 17

Program Offices

Front 18

Office Responsible for:

Reviewing monthly extracts to ensure asset listing in Oracle FAM is correct and complete in accordance with program listing and/or subsidiary system listing. Report the status of this review including planned acquisitions and disposals to Commandant (CG-844) and FINCEN (FR) withing FIVE BUSINESS DAYS OF MONTH END.

Back 18

Program Offices

Front 19

Office Responsible for:

Limiting procurement to reasonable standards based on mission needs

Back 19

Program Offices

Front 20

Office Responsible for:

Ensuring units within their chain of command adhere to proper procedures for the management and accountability of personal property

Back 20

Areas, Districts, Bases/Base Support Units

Front 21

Office Responsible For:

Approving dispositions and for dollar thresholds that are identified in the property management level COMDTINST M4500.5D

Back 21

Areas, Districts, Bases/Base Support Units

Front 22

Office Responsible For:

Providing training and support for APO, PC and others to improve property management practices and procedures

Back 22

Areas, Districts, Bases/Base Support Units

Front 23

Office Responsible For:

Maintaining custody, care, preservation, and proper use of all property assigned to and acquired by their unit.

Back 23

Commanding Officers (CO's), Officer-in-Charge (OIC's)/Unit Level Supervisors

Front 24

Office Responsible For:

Administering effective, maintenance, accountability, and control of property and equipment

Back 24

Commanding Officers (CO's), Officer-in-Charge (OIC's)/Unit Level Supervisors

Front 25

Office Responsible For:

Establishing internal control systems to ensure management accountability against fraud, waste, misuse, and abuse of personal property

Back 25

Commanding Officers (CO's), Officer-in-Charge (OIC's)/Unit Level Supervisors

Front 26

Office Responsible For:

Providing oversight and sufficient resources to carry out property management functions

Back 26

Commanding Officers (CO's), Officer-in-Charge (OIC's)/Unit Level Supervisors

Front 27

Office Responsible For:

Requiring systematic maintenance of all property records

Back 27

Commanding Officers (CO's), Officer-in-Charge (OIC's)/Unit Level Supervisors

Front 28

Office Responsible For:

Designating, in writing, by name or billet assignment, an APO in accordance with United States Coast Guard Regulations 1992, COMDTINST M5000.3

Back 28

Commanding Officers (CO's), Officer-in-Charge (OIC's)/Unit Level Supervisors

Front 29

Office Responsible For:

Ensuring that Oracle FAM system is updated within 30 days of any changes made to the unit's property records (acquisitions, transfers, disposal, etc)

Back 29

Commanding Officers (CO's), Officer-in-Charge (OIC's)/Unit Level Supervisors

Front 30

Office Responsible For:

Assigning survey officers if necessary

Back 30

Commanding Officers (CO's), Officer-in-Charge (OIC's)/Unit Level Supervisors

Front 31

Office Responsible For:

Certifying personal property assigned to the unit OPFAC Area of Responsibility (AOR) and submit the property records as directed, including buy no limited to year end physical inventory. This certification is not delegable.

Back 31

Commanding Officers (CO's), Officer-in-Charge (OIC's)/Unit Level Supervisors