Prince2 Foundation G02

Front 1

What characteristics of a project make it different from business as usual?

Back 1

1 Change - projects introduce change
2 Temporary - once the change is implemented the project ends
3 Cross-functional - projects often cross the boundaries within organizations
4 Unique - every project is unique, even if the are similar
5 Uncertainty - projects introduce threats and opportunities

Front 2

What are the 2 kinds of risks?

Back 2

threats
opportunities

Front 3

What is the PRINCE2 expression for threats and opportunities together?

Back 3

risks

Front 4

Which risk response can be used for both a threat or opportunity?

Back 4

Share

Table 8.2, page 86.

Front 5

Which risk responses can be used for threats?

Back 5

Avoid
Reduce
Fallback
Transfer
Accept
Share

Table 8.2, page 86.

Front 6

Which risk responses can be used for opportunities?

Back 6

Share
Exploit
Enhance
Reject

Table 8.2, page 86.

Front 7

What are the objectives of the [Managing a Stage Boundary process]?

Back 7

1 Assure the Project Board that the products of the stage have been approved.
2 Prepare the next «Stage Plan».
3 Update the 〈Project Initiation Documentation〉.
4 Provide information on the continuing viability of the project.
5 Record lessons.
6 Request authorisation to start the next stage.

Section 17.2, page 194.

Front 8

In which management product and in which process and activity are the project's risk management techniques and standards defined?

Back 8

In the 〈Prepare the «Risk Management Strategy»〉activity of the
⁅Initiating a Project⁆ process, in the
«Risk Management Strategy» management product.

Section 14.4.1, page 150.

Front 9

What are the purposes of the «Daily Log»?

Back 9

• Acts as the project diary of the ❲Project Manager❳. There may be further «Daily Log»s run by the ❲Team Manager❳s.
• Recording small actions (in addition to minutes and progress reports). (Significant actions should be in the «Stage Plan».)
• Record informal issues, notes, observations (that are not captured by other registers/logs).

Sections 10.3.3.2, page 107; section A.7.1, page 242.

Front 10

What are the objectives of the quality review technique?

Back 10

• Assess the conformity of the product against the criteria.
• To promote wider acceptance of the product involve key interested parties.
• Provide confirmation that the product is ready for approval.
• Baseline the product (change control).

Section 6.3.2.1, page 55.

Front 11

The quality review technique can be used in case what kind of products?

Back 11

The quality review technique applies to products that are documents (or similar: presentations, test results).

Section 6.3.2.1, page 55.

Front 12

What management products are created by the Corporate/Programme?

Back 12

1 «Project Mandate»,
2 «Executive role description».
They can raise a «New issue».

Front 13

What management products are created by the Executive?

Back 13

1 «Project Manager role description»,
2 «Outline Business Case».
They can raise a «New issue».

Front 14

What management products are created by the Senior User?

Back 14

They can raise a «New issue».

Front 15

What management products are created by the Senior Supplier?

Back 15

They can raise a «New issue».

Front 16

What management products are created by a Team Manager?

Back 16

1 «Team Plan»,
2 «Checkpoint Report».
3 They can raise a new risk or
4 issue.
5 They obtains the «Approval records».

They are responsible for creating the specialist products = deliverables = outputs of the project.

Front 17

In which process, which activity is the
«Daily Log»
created? By whom?

Back 17

⁅Starting up a Project⁆ process,
〈Appoint the Executive and the Project Manager〉activity,
by the ❲Project Manager❳.

Front 18

In which process, which activity is the
«❲Executive❳ role description»
created? By whom?

Back 18

⁅Starting up a Project⁆ process,
〈Appoint the Executive and the Project Manager〉activity,
by the ❲Corporate❳ or ❲Programme❳.

Front 19

In which process, which activity is the
«❲Project Manager❳ role description»
created? By whom?

Back 19

⁅Starting up a Project⁆ process,
〈Appoint the Executive and the Project Manager activity,
by the ❲Executive❳.

Front 20

In which process, which activity is the
«Lessons Log»
created?

Back 20

⁅Starting up a Project⁆ process,
〈Capture previous lessons〉activity,
by the ❲Project Manager❳.

Front 21

In which process, which activity is the
«❲Project management team❳ role descriptions»
created? By whom?

Back 21

⁅Starting up a Project⁆ process,
〈Design and appoint the ❲Project management team❳〉activity,
by the ❲Project Manager❳.

Front 22

In which process, which activity is the
«❲Project management team❳ structure»
created? By whom?

Back 22

⁅Starting up a Project⁆ process,
〈Design and appoint the ❲Project management team❳〉activity,
by the ❲Project Manager❳.

Front 23

In which process, which activity is the
«Project Product Description»
created? By whom?

Back 23

⁅Starting up a Project⁆ process,
〈Prepare the «Outline Business Case»〉activity,
by the ❲Project Manager❳.

Front 24

In which process, which activity is the
«Outline Business Case»
created? By whom?

Back 24

⁅Starting up a Project⁆ process,
〈Prepare the «Outline Business Case»〉activity,
by the ❲Senior User❳.

Front 25

In which process, which activity is the
«Project approach»
selected and created? By whom?

Back 25

⁅Starting up a Project⁆ process,
〈Select the project approach and assemble the «Project Brief»〉activity,
by the ❲Project Manager❳.

Front 26

In which process, which activity is the
«Additional role descriptions»
created? By whom?

Back 26

⁅Starting up a Project⁆ process,
〈Select the project approach and assemble the «Project Brief»〉activity,
by the ❲Project Manager❳.

Front 27

In which process, which activity is the
«Project Brief»
assembled? By whom?

Back 27

⁅Starting up a Project⁆ process,
〈Select the project approach and assemble the «Project Brief»〉activity,
by the ❲Project Manager❳.

Front 28

In which process, which activity is the
«Stage Plan» for the initiation stage
created? By whom?

Back 28

⁅Starting up a Project⁆ process,
〈Plan the initiation stage〉activity,
by the ❲Project Manager❳.

Front 29

In which process, which activity is the
«Risk Management Strategy»
created?

Back 29

⁅Initiating a Project⁆ process,
〈Prepare the «Risk Management Strategy»〉activity,
by the ❲Project Manager❳.

Front 30

In which process, which activity is the
«Risk Register»
created and populated? By whom?

Back 30

⁅Initiating a Project⁆ process,
〈Prepare the «Risk Management Strategy»〉activity,
by the ❲Project Support❳.

Front 31

In which process, which activity is the
«Configuration Management Strategy»
created? By whom?

Back 31

⁅Initiating a Project⁆ process,
〈Prepare the «Configuration Management Strategy»〉activity,
by the ❲Project Manager❳.

Front 32

In which process, which activity is the
«(Initial) Configuration Item Records»
created/updated? By whom?

Back 32

The initial one:
⁅Initiating a Project⁆ process,
〈Prepare the «Configuration Management Strategy»〉activity,
by the ❲Project Support❳.

Or later:
⁅Initiating a Project⁆ process,
〈Create the «Project Plan»〉activity,
by the ❲Project Support❳;
OR
⁅Controlling a Stage⁆ process,
〈Authorise a «Work Package»〉activity,
by the ❲Project Support❳;
OR
⁅Managing a Stage Boundary⁆ process,
〈Plan the next stage〉activity,
by the ❲Project Manager❳;
OR
⁅Managing a Stage Boundary⁆ process,
〈Produce an «Exception Plan»〉activity,
by the ❲Project Support❳.

Front 33

In which process, which activity is the
«Issue Register»
created and populated? By whom?

Back 33

⁅Initiating a Project⁆ process,
〈Prepare the «Configuration Management Strategy»〉activity,
by the ❲Project Support❳.

Front 34

In which process, which activity is the
«Quality Management Strategy»
created and populated? By whom?

Back 34

⁅Initiating a Project⁆ process,
〈Prepare the «Quality Management Strategy»〉activity,
by the ❲Project Manager❳.

Front 35

In which process, which activity is the
«Quality Register»
created and populated? By whom?

Back 35

⁅Initiating a Project⁆ process,
〈Prepare the «Quality Management Strategy»〉activity,
by the ❲Project Support❳.

Front 36

In which process, which activity is the
«Communication Management Strategy»
created? By whom?

Back 36

⁅Initiating a Project⁆ process,
〈Prepare the «Communication Management Strategy»〉activity,
by the ❲Project Manager❳.

Front 37

In which process, which activity is the
«Project controls» product
created? By whom?

Back 37

⁅Initiating a Project⁆ process,
〈Set up the «Project Controls»〉activity,
by the ❲Project Manager❳.

Front 38

In which process, which activity is the
«Project Plan»
created? By whom?

Back 38

⁅Initiating a Project⁆ process,
〈Create the «Project Plan»〉activity,
by the ❲Project Manager❳.

Front 39

In which process, which activity is the
«Product Descriptions»
created? By whom?

Back 39

⁅Initiating a Project⁆ process,
〈Create the «Project Plan»〉activity,
by the ❲Project Manager❳.

Front 40

In which process, which activity is the
«Benefits Review Plan»
created? By whom?

Back 40

⁅Initiating a Project⁆ process,
〈Refine the «Business Case»〉activity,
by the ❲Project Manager❳.

Front 41

In which process, which activity is the
«Detailed Business Case»
created? By whom?

Back 41

⁅Initiating a Project⁆ process,
〈Refine the «Business Case»〉activity,
by the ❲Project Manager❳.

Front 42

In which process, which activity is the
«Project Initiation Documentation»
assembled? By whom?

Back 42

⁅Initiating a Project⁆ process,
〈Assemble the «Project Initiation Documentation»〉activity,
by the ❲Project Manager❳.

Front 43

In which process, which activity is a
«Work Package»
created? By whom?

Back 43

⁅Controlling a Stage⁆ process,
〈Authorise a «Work Package»〉activity,
by the ❲Project Manager❳.

Front 44

In which process, which activity is a
«Highlight Report»
created? By whom?

Back 44

⁅Controlling a Stage⁆ process,
〈Report highlights〉activity,
by the ❲Project Manager❳.

Front 45

In which process, which activity is an
«Issue Report»
created? By whom?

Back 45

⁅Controlling a Stage⁆ process,
〈Capture and examine issues and risks〉activity,
by the ❲Project Manager❳.

Front 46

In which process, which activity is an
«Exception Report»
created? By whom?

Back 46

⁅Controlling a Stage⁆ process,
〈Escalate issues and risks〉activity,
by the ❲Project Manager❳.

Front 47

In which process, which activity is a
«Team Plan»
created? By whom?

Back 47

⁅Managing Product Delivery⁆ process,
〈Accept a «Work Package»〉activity,
by the ❲Team Manager❳.

Front 48

In which process, which activity is a
specialist product = deliverable = output
created? Whos responsibility is it?

Back 48

⁅Managing Product Delivery⁆ process,
〈Execute a «Work Package»〉activity,
it's the responsibility of the ❲Team Manager❳.

Front 49

In which process, which activity is a
«Checkpoint Report»
created? By whom?

Back 49

⁅Managing Product Delivery⁆ process,
〈Execute a «Work Package»〉activity,
by the ❲Team Manager❳.

Front 50

In which process, which activity is are
«Approval records»
obtained? By whom?

Back 50

⁅Managing Product Delivery⁆ process,
〈Execute a «Work Package»〉activity,
it's the responsibility of the ❲Team Manager❳.

Front 51

In which process, which activity is the
«Stage Plan» for a delivery stage
created? By whom?

Back 51

⁅Managing a Stage Boundary⁆ process,
〈Plan the next stage〉activity,
by the ❲Project Manager❳.

Front 52

In which process, which activity is a
«End Stage Report»
created? By whom?

Back 52

⁅Managing a Stage Boundary⁆ process,
〈Report stage end〉activity,
by the ❲Project Manager❳.

Front 53

In which process, which activity is a
«Lessons Report»
created? By whom?

Back 53

⁅Managing a Stage Boundary⁆ process,
〈Report stage end〉activity,
by the ❲Project Manager❳;
AND
⁅Closing a Project⁆ process,
〈Evaluate the project〉activity,
by the ❲Project Manager❳.

Front 54

In which process, which activity is a
«Follow-on action recommendations» product
created? By whom?

Back 54

⁅Managing a Stage Boundary⁆ process,
〈Report stage end〉activity,
by the ❲Project Manager❳;
OR
⁅Closing a Project⁆ process,
〈Hand over products〉activity,
by the ❲Project Manager❳.

Front 55

In which process, which activity is an
«Exception Plan»
created? By whom?

Back 55

⁅Managing a Stage Boundary⁆ process,
〈Produce an «Exception Plan»〉activity,
by the ❲Project Manager❳.

Front 56

In which process, which activity is the
«Project Status Account»
created? By whom?

Back 56

⁅Closing a Project⁆ process,
〈Prepare planned closure〉activity,
by the ❲Project Manager❳.

Front 57

In which process, which activity is the
«Product Status Account»
created? By whom?

Back 57

⁅Closing a Project⁆ process,
〈Prepare premature closure〉activity,
by the ❲Project Support❳.

Front 58

In which process, which activity is the
«Additional work estimates»
created? By whom?

Back 58

⁅Closing a Project⁆ process,
〈Prepare premature closure〉activity,
by the ❲Project Manager❳.

Front 59

In which process, which activity is the
«End Project Report»
created? By whom?

Back 59

⁅Closing a Project⁆ process,
〈Evaluate the project〉activity,
by the ❲Project Manager❳.

Front 60

In which process, which activity is the
«End Project Report»
created? By whom?

Back 60

⁅Closing a Project⁆ process,
〈Evaluate the project〉activity,
by the ❲Project Manager❳.

Front 61

In which process, which activity is the
«Recommend project closure notification»
created? By whom?

Back 61

⁅Closing a Project⁆ process,
〈Recommend project closure〉activity,
by the ❲Project Manager❳.