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25 Cards in this Set
- Front
- Back
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You are the project manager of the HGB Project for your company. You are working with the project team to identify the processes that will happen during the project. Some of the team is confused on processes versus activities. What is a project process?
A. The creation of a product or service B. The progressive elaboration resulting in a product C. A series of actions that brings about a result D. A series of actions that allows the project to move from concept to deliverable |
C. A process is a series of actions bringing about a result. Recall that processes exist in projects and in project phases.
A is incorrect because this describes the project as a whole. B is incorrect because it also somewhat describes a phase or project as a whole. D is incorrect because it describes the series of processes moving through the project. |
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Within a project, there are two distinct types of processes. Which of the following processes is unique to the project?
A. EVM processes B. Project management planning C. IPECC D. A product-oriented process |
D. Product-orientated processes are unique to the product the project is creating. Remember that the project processes can create deliverables that the organization retains, such as the organizational process assets, equipment, software, and hardware. Product processes are concerned with the deliverable the customer of the project receives.
A is incorrect because EVM processes are part of project performance measurement. B, project management planning, is universal to project management. C, IPECC, is incorrect because it is the acrostic for the five process groups: initiation, planning, executing, controlling, and closing |
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Five project management processes allow projects to move from start to completion. Which one of the following is not one of the project management process groups?
A. Initiating B. Planning C. Communicating D. Closing |
C. Communications is an activity that will consume much of the project manager’s time, but it is not one of the five process groups.
A, B, and D are incorrect answers, because initiating, planning, and closing are three of the five process groups. |
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As a project manager, you should be familiar with the logical ordering of project management processes. Of the following, which is the logical order of the project management processes?
A. Initiating, planning, monitoring and controlling, executing B. Planning, initiating, monitoring and controlling, executing, closing C. Initiating, planning, executing, monitoring and controlling, closing D. Planning, initiating, executing, closing |
C. Initiating, planning, executing, monitoring and controlling, and closing is the correct order of the processes presented. Remember IPECC (like syrup of ipecac) to remember the logical order of the project management life cycle’s process groups.
A is incorrect because it is not the correct order of the processes. Although A does list all five of the process groups, it does not list them in the correct order. B and D are incorrect because they do not list the processes in the proper order (or, with D, in their entirety). Remember on the PMP exam that you will need to choose the answer that is most correct according to the question presented. |
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Some processes will happen only once during a project, some processes may not happen at all, and some processes may happen repeatedly in a single project. Which of the project management processes is progressively elaborated?
A. Planning B. Communicating C. Contract administration D. Closing |
A. Planning is an iterative process that is also progressively elaborated. Throughout the project, the project team and the project manager will revisit the planning processes to consider, update, and react to conditions and circumstances within the project.
B is incorrect because communicating is not one of the process groups. C is incorrect because contract administration is not a process group. D is incorrect because closing is not an iterative process, but a concluding process. |
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Mary is the project manager of a software development project and she’s working with the project team to develop the project plan. Some of the team members don’t understand why they’re returning to planning so often. The ongoing process of project planning is also known as _______________.
A. Constant integration planning B. Rolling wave planning C. Continuous planning D. Phase gates |
B. Rolling wave planning is a description of the planning process in most large projects. It requires that the project manager and the project team revisit the planning process to address the next phase, implementation, or piece of the project.
A is incorrect because the planning process is not constant but iterative. C is incorrect because there is some pause to the planning processes. D is incorrect because phase gates are conditions that allow the projects to move from phase to phase. |
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You are the project manager for the AQA Project. You would like to include several of the customers in the project planning sessions, but your project leader would like to know why the stakeholders should be involved since your project team will be determining the best method to reach the project objectives. You explain to the project leader that the stakeholders should be included because _______________.
A. It generates goodwill between the project team and the stakeholders. B. It allows the stakeholders to see the project manager as the authority of the project. C. It allows the project team to meet the stakeholders and express their concerns regarding project constraints. D. It allows the stakeholders to realize the shared ownership of the project. |
D. Involving the stakeholders in the planning processes allows for shared ownership of the project.
A is incorrect because, although it may generate goodwill between the project team and the stakeholders, this is not the predominant goal of stakeholder involvement. B is incorrect because the project charter and the project manager reputation will establish authority more than stakeholder involvement. C is incorrect because, although the stakeholders may express their concerns regarding the project constraints, such concerns should be addressed as part of the planning processes, not in addition to them. |
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You have requested that several of the stakeholders participate in the different phases of the project. Why is this important?
A. It prevents scope creep. B. It allows for scope constraints. C. It improves the probability of satisfying the customer requirements. D. It allows for effective communications. |
C. By involving the stakeholders at different aspects of the project, their requirements are more likely to be met. Specifically, scope verification ensures that the stakeholders are seeing that phase deliverables, project progress, quality, and expectations are being met.
A is incorrect because the untimely introduction of stakeholders can actually increase scope creep. B is incorrect because scope constraints will be evident early in the project, rather than during the implementation of the project work. D is incorrect because stakeholder presence does not ensure effective communications. Effective communications will stem from the project manager and the requirements identified and documented in the communications management plan. |
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The information from the planning phase is input into which of the following processes?
A. Initiating B. Monitoring and controlling C. Executing D. Closing |
C. The outputs of the planning phase are a direct input to the executing processes.
A is incorrect because initiating processes precede planning processes. B is incorrect because conditions in the controlling processes are inputs to the planning processes, not the reverse. D is incorrect because planning processes do not serve as a direct input to the closing processes. |
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The information from the initiating phase is input into which of the following processes?
A. Planning B. Executing C. Controlling D. All of the project phases |
A. The initiating processes serve as a direct input to the planning processes.
B, C, and D are incorrect because initiating processes do not directly serve as an input to the executing, controlling, and closing processes. |
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Which process represents an ongoing effort throughout the project?
A. Lessons learned B. Planning C. Closing D. EVM |
B. Planning is the iterative process evident throughout the project.
A is incorrect because lessons learned is not a process group. Closing, answer C, may be evident at the end of project phases and at the end of the project, but it is not an ongoing effort like the planning process. D, EVM, is not an ongoing process. |
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Although processes do not always have to happen in a particular order, there is some logic to the ordering of project management processes. Which of the following processes happen in the most logical order?
A. Activity definition, scope planning, activity duration estimating, cost budgeting B. Scope planning, resource planning, activity duration estimating, activity sequencing C. Scope definition, scope planning, activity definition, activity sequencing D. Scope definition, activity definition, quality planning |
D. The correct order is scope definition, activity definition, and then quality planning.
Answers A, B, and C do not show the processes in the correct order. |
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Which of the following processes happens in the closing process group?
A. Activity definition B. Cost budgeting C. Resource planning D. Close procurement |
D. Close procurement is the only process that happens during the closing process group.
A is incorrect because activity definition happens during planning. B is incorrect because cost budgeting is also a planning process. C, resource planning, is also a planning process so it, too, is not a correct answer. |
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Which of the following planning processes is concerned with reporting relationships?
A. Organizational planning B. Human resource planning C. Scope planning D. Activity definition |
B. Human resource planning is the facilitating planning process that defines roles and responsibilities—and the reporting structure within the project.
A is incorrect because organizational planning is not a valid term for this question. C is incorrect because it is the determination of what the project will and will not do. D is incorrect because activity definition is the definition of the required activities to complete the project work. |
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You’re coaching four new project members on project management and the different processes. Ben, one of the project managers, asks when mitigation happens in a project. Of the following, which process is most concerned with mitigation?
A. Quality planning B. Risk response planning C. Procurement planning D. Risk identification |
B. Mitigation is a response to risk.
A, quality planning, is incorrect because it focuses on QA and the enforcement of QC. C is concerned with procurement management. D is incorrect because the identification of risk does not guarantee, or in some instances warrant, mitigation. |
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You are the project manager for the FTG Project. This project will affect several lines of business, and controversy on the project deliverables already abounds. You have 45 key stakeholders on this project representing internal customers from all areas of your organization. With this many stakeholders, what challenge will be the most difficult for the project’s success?
A. Communication B. Managing stakeholder expectations C. Managing scope creep D. Coordinating communications between the project manager, project team, and the project stakeholders |
B. On a project with 45 key stakeholders, the project manager must work hard to manage stakeholder expectations. Given the impact of the project and the identified controversy, the project manager will need to proceed with caution to ensure the project deliverables meet the required expectations of the stakeholders.
A is incorrect; although communication may be the most time-consuming activity for the project, it is not the most difficult to manage. C is incorrect because managing scope creep can be controlled through an effective change control system. Scope creep may be an issue, but it is likely not the largest issue with this number of key stakeholders. D is incorrect because the communication between the project manager, the project team, and the stakeholders will be governed by the communications management plan. |
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All projects have assumptions and constraints and it’s important to identify these as early as possible in the project. Which of the following is representative of a project constraint?
A. A project that must be finished by year’s end B. That 45 stakeholders exist on a long-term project C. The requirement to complete EVM D. The requirement to produce a new product |
A is the best answer because it is a time constraint.
Answer B is not a constraint but a project attribute. C is incorrect because it describes a project requirement, not a project constraint. D is incorrect because the requirement to produce a new product may be the project itself, not the constraint. |
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You are a project manager of a large construction project. Many different stakeholders are involved in the project, and each has his or her own opinion as to what the project should create. To maintain communication, set objectives, and document all decisions, you can say that larger projects generally require _______________.
A. A larger budget B. More detail C. Phase gate estimating D. A large project team |
B. Larger projects require more detail.
A is incorrect because larger projects don’t always require a larger budget; consider an add/ move/change project to replace a piece of equipment. The project work is shallow, but the piece of equipment may be expensive. C is incorrect because not all large projects will implement phase gate estimating. D is incorrect because a large project does not always mandate a large project team; consider a large project with very few resources available to complete the project work. |
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Brenda is the project manager for her organization and she’s working with her project team to create the project’s network diagram. To create a network diagram, the project manager needs which of the following?
A. Activity sequencing B. Project sponsor approval of the WBS C. The WBS dictionary D. A cost baseline |
A. The network diagram illustrates the sequence of events within the project.
B is incorrect because the project sponsor may not approve, or need to approve, the WBS in all projects. C is incorrect because the WBS dictionary is not needed to create a network diagram. D is also incorrect because the cost baseline is not necessary to create a network diagram. |
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All of the following are processes that happen within the project cost management knowledge area except for which one?
A. Cost estimating B. Control cost C. Determine the project budget D. Establishing the resource estimates |
D. Establishing the resource estimates happens during project time management.
A, B, and C are incorrect because the three processes that happen within the cost knowledge area are cost estimating, cost control, and determining the project budget. |
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Planning happens throughout the project when situations in the project demand a return to the planning processes group. Risk management planning is an example of an iterative planning process. Which of the following is considered an output of risk management planning?
A. Activity lists B. WBS C. The risk management plan D. The scope management plan |
C. The risk management plan is the output of the risk management planning process.
A and B, activity lists and the WBS, are incorrect because they are neither inputs nor outputs of the risk management planning process. D, the scope management plan, is incorrect because it is not an output of the risk management planning process. |
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Which project management knowledge area coordinates the efforts of the five process groups?
A. Project integration management B. Project planning C. Project management plan creation process D. Monitoring and controlling |
A. The project integration management knowledge area coordinates the activities of the project’s initiation, planning, executing, monitoring and controlling, and closing.
B is incorrect because project planning is not a project management knowledge area; it is a process group. C is incorrect because the project management plan creation is a process, not a knowledge area. D is incorrect because monitoring and controlling is a process group that ensures the project execution is going according to project plan. |
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Frances is the project manager of the JHG Project. This project is similar to a recent project she completed for another customer. Which planning process will Frances need to finish first to ensure the project is completed successfully?
A. Contract planning B. Scope definition C. Activity sequencing D. Quality planning |
B. Even though the projects are similar, Frances must still define the project scope.
A is incorrect because not all projects will need procurement. C and D are incorrect because scope definition must precede activity sequencing and quality planning. |
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You are the project manager for the BKL Project. This type of project has never been attempted before by your organization. The stakeholders already have high requirements for the project deliverables, and you need to create a change control system. This system should be controlled by which of the following?
A. A formal change control form B. It should be completed by the team C. The change control board D. It is specific to the organizational structure |
C. A change control board (CCB) will review and approve changes to the project scope. Due to the high requirements of the stakeholders, a CCB can help fend off unneeded changes and allow the project manager to focus on the project management activities, rather than the potential flood of change requests.
A and D, while correct in theory, are incorrect here because they do not answer the question as fully as answer C does. B is incorrect because the project team should not review and approve changes in this scenario. |
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Joan is the project manager of the HBQ Project for her company and she’s working with her project team and key stakeholders to develop the project management plan. Some of the stakeholders want to know why it’s taking so long to get the project work started and why all of this planning is necessary. Based on this information, complete this statement: Projects fail _______________.
A. At the beginning, not at the end B. During initiating, not closing C. Because of inadequate project managers D. Because of the project manager |
A. Projects fail at the beginning, not at the end. A poor requirements document, inadequate needs assessments, unfulfilled planning, and earlier processes can contribute to project failure. It’s important to remember that projects can, and many do, fail at any time in the project. Usually it’s because of poor requirements gathering, poor planning, and then the poor execution. Projects can crumble in execution when there’s no solid foundation of requirements, project scope, and a clear vision of what the project will create.
B, C, and D are incorrect answers. |
