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66 Cards in this Set

  • Front
  • Back
Title VII of the Civil Rights Act of 1964 (Title VII)
Current EEO-1 report
Compensation records, resumes, recalls, layoffs,terms, promotions
1 year, 15+ employees
Title VII of the Civil Rights Act of 1964
Americans with Disabilities Act (ADA)
Personal records related to discrimination charges
Required: until resolution
Best practice: 7 years
15+ employees
Age Discrimination and employment act (ADEA) personnel records related to discrimination.
Required: until resolution
Best Practice: 7 years
20+ employees
Rehabilitation Act of 1973 (RA) personnel records related to discrimination charges
Required: until resolution
Best Practice: 7 years
Federal contractors and sub-contractors with contracts 10,000+
America with Disability Act (ADA) Employment records of any kind, resumes, ads, hire, fire, promotion, etc.
1 year 15+ employees
Age Discrimination in Employment Act (ADEA) Compensation records, records of hours worked, tax records, benefit pay, etc.
3 years, 20+ employees
Age Discrimination in Employment Act (ADEA) Job Announcements, resumes, job orders, records of all employment, employment test results, physical/training results.
1 year, 20+ employees
Age Discrimination in Employment Act (ADEA) Written merit plans, employee benefit plans.
1 year after plan ends, 20+ employees
Age Discrimination in Employment Act (ADEA) Temporary employee records
90 days, 20+ employees
Consolidated Omnibus Budget Reconciliation Act (Cobra) Written cobra procedures, payment records and correspondence, Documentation that cobra notices are sent on time
6 years (required by Erisa) 20+ employees
Davis Bacon Act- Compensation records, job classification, name ss, tax docs,etc.
3 years from end of contract, Federal contractors and sub-contractors of contracts more than 2,000.
Employee Polygraph Protection Act- Test results, reason for test administration
3 years, All employers except churches, and government.
Employee Retirement Income Security Act of 1974 (Erisa)- Beneficiary designation/distribution, plan reports/summaries, eligibility
Indefinitely, All employers except churches and governments.
Employee Retirement Income Security Act of 1974 (Erisa)- Wage records for retirement, cobra notices for plan reports/summaries.
6 years after filing date, all employers except churches and governments.
Employee Retirement Income Security Act of 1974 (ERISA) Beneficiary designation and distribution elections-participant distribution
3 years All employers except church and government.
Equal Pay Act (EPA)- DOB for employees younger than 19, gender, occupation, payroll records
3 years, All employers
Executive Order 11246- Affirmative Action Plan and reporting documents
Update annually, Federal Contractors and Sub-contractors with 50+ employees and contracts more than 50,000.
Fair Labor Standard Act (FLSA)- Collective bargaining Agreements, individual employment contracts, sale and purchase records, DOB under 19, payroll records, job selection, etc.
3 years, All employees
Fair Labor Standard ACT (FLSA)- regular pay rate, st time, straight time, overtime, pay deductions, work schedules.
2 years, All employers
Fair Labor Standard Act (FLSA)- Job announcements, ads, job orders sent to agencies,
1 year, All employers
Fair labor Standard Act (FLSA)- Certificate of Age
Until termination, All employers
Family Medical Leave Act (FLMA)- employee information, notices and description of policy, records of leave dates, and hours, benefit premium payment, documentation of FLMA disputes.
3 years, 50+ employees within a 75 mile radius.
Federal Insurance Contribution Act (FICA)- Income tax withholding information.
4 years, All employers
Federal Unemployment Tax Act (FUTA)- Income tax withholding information
4 years, All employers
Immigration Reform and Control Act (IRCA)- I-9 signed by employees and employers
3 years from hire date, 1 year after termination, 4+ employees
National Labor Relations Act (NLRA)- Collective bargaining agreements, sale purchase orders, written training agreements, selection criteria records of minority and female applicants
3 years, All employers
National Labor Relations Act (NLRA)- straight time and overtime earnings calculations (day/meet), basis of payment and wages, pay deductions, pay period and date of payment, work schedules.
2 years, All employers
National Labor Relations Act (NLRA)- Certificate of Age,
until termination, All employers
Occupational Health and Safety Act (OSHA)- Safety and Health training records
3 years, 11+employees
Occupational Health and Safety Act (OSHA)- Illness and injury logs, supplementary injury and illness records, adverse reactions to chemicals/records.
5 years, 11+ employees
Occupational Health and Safety Act (OSHA)- medical exam records for exposures to toxic substances, medical records for blood-borne pathogens, Hazardous material exposure records.
30 years, 11+ employees
Rehabilitation Act of 1973- job announcements adds employment test results, train records, employment records, comp records, tax docs,layoffs, termination.
2 years (1 year if less than 150 employees) Federal contractors and subcontractors with contracts of 10,000+.
Service Contract Act (SCA)- Name address, gender, date, job classification, compensation records, wages and tax deductions
3 years from end of contract, Federal service contractors and sub-contractors with contracts of 2500+
Social Security Act- Employee name and ID number, SS number, Employee home address with zip code.
4 years from tax due date, All employers
Toxic Substance Control Act (TSCA)- Documentation of Hazardous Material exposures, claims of occupational disease and health problems.
30 years from report date, Manufactures, importers, processors, or distributors of toxic chemicals.
Uniform Guidelines on Employee Selection Procedures (Guidelines)- Applicant race, sex, employee race and sex, veteran status, disability status
2 years for 150+ employees; 1 year is less. Employers subject to Title VII, EO 11246, and other EEO laws (ADEA and RA are exempt).
Vietnam Era Veterans Re-adjustment Act (VEVRA)- Affirmative Action Plan for current and prior year. Documentation of good faith effort for AAP. job announcements, test exams, results, record of all employment
Federal contractors and sub-contractors with contracts 25,000+
Walsh- Healy Public contracts Act (PCA)- Comp records, employee records- names, ss, address, etc.
3 years from end of contract, Federal contractors and subcontractors with contracts of 10,000+
Needs Analysis- Steps
Describe the objective
Define the current situation
Conduct a gap analysis
Set priorities
Investigate and develop options
Evaluate options and determine budget impact
Recommend solutions
RFP- Steps
vendor proposal; new systems integration, etc.
Executive Summary, vendor qualifications,Project management plan, roles and responsibilities, project team, rules and responsibilities, delivery schedule, pricing information.
Top Down communication
Intranet, Public address system announcements, Posters, Newsletters, Individual letters to employees, Flyers, Bulletin board postings
Bottom Up communication
Open-door policy, All-hands meeting, Staff meetings, Brown-Bag lunches, One-on-One meetings, Email, webcasts
Performance Documentation
verbal warning
1st written
2nd written
Decision making day
Adult learning theory
children learning theory
Abraham Maslow- Hierarchy of needs
Physiological needs
Safety needs
Social needs
Esteem needs
self-actualization needs
Fredrick Herzberg- Motivation Hygiene theory
job enrichment- where the significance of the tasks in the job is increased to provide challenging work and growth opportunities.
Douglas McGregor- Theory X and Theory Y
two distinct management styles; X are autocratic usually top-down. Y are more likely to invite participation in the decision making process.
Clayton Alderfer- ERG Theory
relates to Maslow; Existence, Relatedness, Growth- that people could work on multiple levels of growth simultaneously. Frustration and regression when an individual falls back to a lower level of difficulty after falling from frustration.
Acquired Needs Theory- David McClelland
Achievement, Affiliation, Power; sought after through certain experiences in one's life.
J. Stacy Adams- Equity Theory
people are constantly measuring what they put into work against what they get from work.
Victor Vroom- Expectancy theory
motivated by expectation and reward; Expectancy, Instrumentality, Valence
VF Skinner- Operant conditioning
behavior can be changed through strategies; Positive reinforcement, Negative reinforcement, Punishment, Extinction
Genetic information Non-Discrimination Act
GINA unlawfully prohibits employers from discrimination on the basis of genetics, genetic testing (2008)
Rehabilitation Act of 1973, Section 501, 503, 505
persons with physcial or mental disabilities. Contracts of 10,000 or more during a 12 month period; EEOC has enforcement of section 501,503. OFCCP enforces 505.
Vietnam Veteran's Readjustment Act 1974
Verva, Affirmative Action given to persons who served in the Vietnam War, concerning federal contractors of 25,000 or more.
Executive Order 11246
1965 prohibits employment discrimination on the basis of race, creed, color, or national origin and requires affirmative steps be taken in advertising jobs, recruiting, employing, training, promotion, compensation, and terminating employees.
Executive Order 11375
Created in 1967, EO 11375 amended 11246 and expanded coverage for protected classes to include discrimination on the basis of sex.
Executive Order 11478
This order 1969, again expanded the scope of EO 11246 by adding handicapped individuals and persons 40 years of age or older to the list of protected classes.
Executive Order 12138
1979 EO 12138 the National Women's Business Enterprise policy was created. This EO requires federal contractors to promote and advance women's business enterprises.
Executive Order 13087
1998 expanded coverage to include sexual orientation.
Executive Order 13152
Added "Status to a parent" to the list of protected classes in EO11246. 2000, those who care for or self mentally or physically disabled from employment discrimination.
Executive Order 13279
Limited impact of EO 11246 on faith based community organizations providing social services as federal contractors or subcontractors. Social services include; schools, Indian tribes, higher education.
Reports- EEO1
1 form per company location. Companies with various locations (Headquarters, 50 more, or less), reports must be submitted per location and consolidated to one report.
EEO-1 Report
Race/Ethnic categories, and employers are allowed to make a good faith selection OFCCP.
EEO1- Report
Job categories are listed on the left, and race at the top. Employer selection is made in each category per race.