Office Procedures Test 1

Front 1

The way patient's records are created filed and maintain

Back 1

Records management system

Front 2

Are kept on rolling shelves that slide along permanent tracks in the floor so that they can be stored close together when not in use to converse space

Back 2

Compactible files

Front 3

Records are stored in a circular fashion similar to a revolving door and our excess by rotating file of

Back 3

Rotary circular file

Front 4

Is the most basic filing supply in the medical office

Back 4

File folder

Front 5

when returning patient documents to their medical record or returning record themselves to their properly filed location

Back 5

The coding step

Front 6

To keep the document from being lost in the file or falling out you can use blank allow smaller documents to be attached to a standard size sheet or if it has writing on both sides place it in a standard size plastic sheet protector

Back 6

Special paper containing self-adhesive areas

Front 7

You may not be able to duplicate the information within the file but you can try to buy contacting insurance companies laboratories and other providers for copies of the original documents

Back 7

Reconstruct it

Front 8

Typically makes the decision of how long to keep an active or close files in the office before sending them to the storage

Back 8

The physician

Front 9

Such as Dr. or major should be treated as the last filing unit

Back 9

A patient's title

Front 10

Is used when there is a need to distinguish files within a filing system

Back 10

Color coding

Front 11

Summary generally includes information that summarizes the reason the patient entered the hospital test procedures and operations performed medications administered in the disposition or outcome of the case

Back 11

Hospital discharge summary

Front 12

External factors that can be seen or felt by the physician or measured by an instrument

Back 12

Signs are objective

Front 13

Internal conditions that are felt by the patient but I'm not necessarily a parent and a physical examination

Back 13

Symptoms are subjective

Front 14

Documentation contains subjective data from the patient and includes the patient's description of his or her signs and symptoms opinions and comments

Back 14

S section of soap

Front 15

Section of soap documentations contains data from the physicians examination and test results

Back 15

O or objective

Front 16

Information corrected or added sometime after a patient visit can be regarded as blank and many damage the position to position in a lawsuit

Back 16

Convenient

Front 17

You must obtain the before releasing the patient's record

Back 17

Patient signature or written release statement

Front 18

When you release medical information to confirm that all materials were received

Back 18

Call the recipient

Front 19

Are done by the medical staff on randomly chosen records

Back 19

Internal audit

Front 20

Are used to send documents or material such as slides that maybe damage in the normal course of mail handling

Back 20

Padded envelopes

Front 21

Involves check and a document for factual accuracy logical flow consciousness clarity and tone

Back 21

Editing

Front 22

To create effective professional correspondence that reflects well on the practice be sure that you use

Back 22

Clear and concise language the active voice and appropriate style

Front 23

Tells you how to spell divide and pronounce a word and what part of speech is

Back 23

Dictionary

Front 24

A dictionary of medications that is published yearly

Back 24

PDR OR physicians desk reference

Front 25

Was formally known as fourth class mail

Back 25

Parcel post

Front 26

Can be used for first class items that way between 11 ounces and 70 pound

Back 26

Priority mail

Front 27

Is aligned with a complementary closing and place 3 to 4 lines below to allow space for the signature

Back 27

Signature block

Front 28

Two styles of punctuation using correspondence are

Back 28

Open punctuation and close punctuation

Front 29

Business letter should be in the

Back 29

Active voice unless you are conveying negative news

Front 30

Can't be cotton fiber bond or sulfite bond

Back 30

Letterhead paper

Front 31

The items in a list but leave an extra line between items

Back 31

Single space

Front 32

Is aligned with a complementary closing

Back 32

Signature block

Front 33

Includes information such as the number of enclosures included with the weather and the names of other people who were receiving copies of the letter

Back 33

Notation

Front 34

Is one of the most commonly used for Matt and medical offices because it is quick and easy to write

Back 34

Full block style

Front 35

No the type of person to whom you're writing and decide at the time should be formal or more relaxed

Back 35

Before you write a letter

Front 36

Three types of errors that can occur when you are preparing a document

Back 36

Formatting data and mechanical errors

Front 37

Is the quickest USPS service providing next day and second day delivery 365 days a year

Back 37

Express mail

Front 38

Deliver packages and provide overnight letter in express services

Back 38

UPS FedEx and DHL

Front 39

Sent by medical office should sound professional because it represents your medical office to the recipient

Back 39

All electronic mail